2009 Annual Conference Exhibitors

There is little more rewarding than presenting at a Annual NACADA conference. Not only do I benefit from the research and work of putting together the presentation, but I also enjoy the experience of passing that information along and learn tremendous amounts from the conference participants who attend my session. It's a great feeling to know that the work that you do is appreciated and the information that you present is valued and valuable. I highly recommend presenting to everyone that I meet - present alone, present on a panel, - just get out there and share your ideas!
Susan M. Kolls Northeastern University

Presenting at the Annual Conference has allowed me to share my knowledge and research with others but more importantly has given me the opportunity to learn from a wide range of individuals. First year advisors, advising administrators, experienced advisors, and faculty advisors all have something to share and bringing them together at individual sessions has allowed me to expand on my ability to serve students and “borrow” from others. The bottom line is that advising is a very challenging and rewarding profession and one that is always a work in progress.
Blane Harding
Colorado State University

I began presenting at NACADA conferences because I love learning from other presenters. I realized that others might be excited to hear about some of the new things we have been trying on our campus as well. It has been very rewarding to have peers in my profession express their appreciation for giving them new tools/ideas to take back to their campus. A major component of advising is sharing knowledge... whether it's with our students or with each other!"
Cindy Fruhwirth
University of Wisconsin Oshkosh

2009 Annual Conference
Exhibits Information

NACADA's 33rd Annual Conference on Academic Advising

Academic Advising: Deep in the Heart of Student Success

Exhibit Dates: September 30 - October 3, 2009

Location: Grand Hyatt San Antonio

Lone Star Ballroom (Salons A-C)

600 East Market Street

San Antonio, TX 78205

Where will you find nearly 3,500 advising professionals all in one place, eager to learn about your products and services? At the yearly gathering of the most influential audience in academic advising -— the National Academic Advising Association's 33rd Annual Conference!

Faculty advisors, academic advisors, administrators, and other key-decision makers come to the Annual Conference not only for professional development, but to buy products ranging from instructional software to student service resources. They want to know what you can offer to help them become better advisors.

For more information about exhibiting at the 2009 Annual Conference, visit the following links.

Exhibit Hours on Sept. 30 - Oct. 3, 2009
Exhibitor Packages
Exhibitor Contract (PDF)
On-Line Booth Selection
Exhibitor Presentation Schedule
Sponsorship Opportunities
Ad in Conference Program
Service Kits
Cancellation Policy
Questions

SERVICE KIT VENDORS

CDS Complete Exhibitor Kit (PDF)
CDS Web Site Link (to order on-line; you must use password information CDS sent to you)
Conference AV Equipment Vendor Link (PSAV)
Internet Service Vendor Link (Swisscom)
Electricity Vendor Link - (Freeman)

Exhibit Hours

Wednesday, September 30, 2009	1:00-4:30 p.m. – Exhibitors move in
Thursday, October 1, 2009	8:30 a.m.-11:30 a.m. – Exhibits Open 11:30 a.m.-12:30 p.m. – Exhibitor lunch hour (on your own) 12:30-4:30 p.m. – Exhibits Open 1:10-1:30 p.m. – Door prize winners will be announced
Friday, October 2, 2009	*8:30 a.m.-10:00 a.m. – Optional Open Time for Exhibitors (Optional –* You may choose to exhibit from 8:30 a.m.-10:00 a.m.; however, there is a keynote session during this time, so there may be only a few participants in the exhibit hall.) 10:00-11:30 a.m. – Exhibits Open 11:30 a.m.-12:30 p.m. – Exhibitor lunch hour (on your own) 12:30-4:30 p.m. – Exhibits Open 1:10-1:30 p.m. – Door prize winners will be announced
Saturday, October 3, 2009	8:30-11:30 a.m. – Exhibits Open 11:30 a.m. – 2:30 p.m. – Exhibitors move out

Exhibitor Packages

Register by ~~April 29, 2009~~ May 15, 2009 (we've extended the deadline!) and receive a 10% discount on one of these exhibitor package options. Click here for exhibitor contract.

Package #1 - $1,300*
(Booth – 2 Reps)

Package #2 - $700*
(Staffed Table – 1 Rep)

Package #3 - $500
(Unstaffed Table)

One (1) 10’ x 10’ booth
One (1) 6’ draped table
Two (2) chairs

One (1) ID sign

One (1) wastebasket

Two (2) conference registrations (Booth representatives may attend sessions as long as one representative is present during exhibit hours.)

Reception for two (2), on Wednesday, 9/30, 8:30 p.m.

Breakfast for two (2) on 10/1, 10/2, & 10/3
Program advertisement - 3.25” x 4.75” (1/4-page)

Firm description printed in conference program
Link and description of firm on NACADA web site*
List of attendee addresses (for one-time use)**
Optional presentation (description included in program)***
Additional booth reps - $150 ea.

One (1) 6’ draped table
One (1) chair, One (1) wastebasket
One (1) ID sign

Reception for one (1), on Wednesday, 9/30, 8:30 p.m.

Breakfast for one (1) on 10/1, 10/2 & 10/3
Firm description in conference program

Please register for the conference to attend sessions.
Additional booth reps - $150 ea.

One (1) 6’ draped table
One (1) ID sign
Materials arranged on table*
Firm description in program

*Any remaining materials and displays for unstaffed tables will not be returned after the conference.

*Exhibitors will be responsible for obtaining ELECTRICITY and/or INTERNET for their booth or table at the conference. You may order these services from the vendors listed at the top of this page.

*Web site links will be posted when payment is received and will remain linked for 60 days following the conference.
**Mailing list to be used exclusively in promoting your participation/services/products as an exhibitor prior to the 2009 NACADA Annual Conference.
***Presentation descriptions will be included in program if received by July 1, 2009.

On-line Booth Selection

Exhibitors may choose their booth location at the Hyatt Regency Chicago Riverside Center. After the exhibitor contract and payment have been received at the NACADA Executive Office, a link to the booth selection web site will be sent via email. Booth selections will be made on a first-come, first-served basis, so register early for a prime booth location!

Exhibitor Presentation Schedule

For Package #1 only - Two rooms have been reserved for exhibitors to make optional presentations as concurrent sessions on October 1 and 2. Twelve (12) one-hour periods are available on Thursday, 10/1, and ten (10) one-hour periods on Friday, 10/2. Check “Package #1 Only: Optional Presentation” on the exhibitor contract and a time will be scheduled for your presentation.

Presentations are scheduled on a first-come, first-served basis and will be listed in the conference program. Each exhibitor is responsible for notifying attendees of the presentation time and location.

Audio/visual equipment beyond that already present in the rooms will not be provided. You must bring your own or rent equipment from the AV provider listed on this web page. Please provide NACADA with a 50-word description of your presentation to be included in the conference program by July 1, 2009.

The schedule below will be updated as exhibitor presentation times are filled.

Thursday, October 1, 2009
Sess#	Room Name	Time	Exhibitor/ Presentation Title
	Presidio A	8:45 a.m.	The Scholar Society - A No-Cost Toolkit to Maximize Student Retention & Empower Academic Advisers
	"	10:00 a.m.	redLantern, LLC
	"	11:15 a.m.	Starfish Retention Solutions - Keeping Up With Advisees: Online Tools to Help Manage Students
	"	2:00 p.m.	Alpha Sigma Lambda
	"	3:15 p.m.	Noel-Levitz - Optimize Student Success with RetentionRT: A New Data-Driven Early Alert and Retention Planning Tool from Noel-Levitz
	"	4:30 p.m.
	Presidio C	8:45 a.m.
	"	10:00 a.m.	Globalinks Learning Abroad - GlobaLinks Learning Abroad: Study Abroad Option Around the Globe, and the Vital Role That Academic Advisers Play
	"	11:15 a.m.	Sam Houston State University
	"	2:00 p.m.	ACT, Inc - Making the Best Use of ACT Data for Advising and Student Success
	"	3:15 p.m.	MyEdu
	"	4:30 p.m.
Friday, October 2, 2009
Sess#	Room Name	Time	Exhibitor/ Presentation Title
	Presidio A	10:15 a.m.	Kansas State University Continuing Education
	"	11:30 a.m.	Prometric
	"	2:00 p.m.	GradesFirst
	"	3:15 p.m.	NODA
	"	4:30 p.m.	NYC EduSoft - Efficacious Advisement Tech
	Presidio C	10:15 a.m.	CollegeSource, Inc. - Millions of Transfer Students, One Solution: The Transfer Evaluation System (TES®) from CollegeSource
	"	11:30 a.m.	SARS Software Products, Inc.
	"	2:00 p.m.	Educational Benchmarking, Inc.
	"	3:15 p.m.	Redrock Software Corporation
	"	4:30 p.m.

Ad in Conference Program

If you are unable to exhibit at our annual conference, a great way to promote your products or services is to place an ad in the NACADA annual conference program. Exhibitor Package #1 includes a free quarter page ad. Larger ad sizes are also available (see ad specifications and prices below). Ads must be sent by email to bmartin@ksu.edu, in black and white, as a PDF in press quality format.

Quarter page ad	$200 (free with Exhibit Pkg. #1)	portrait orientation - 3.25" x 4.75"
Half page ad	$300	landscape orientation - 7.5" X 4.875"
Full page ad	$500	portrait orientation - 7.5" X 10"

Sponsorship Opportunities

Heighten your company's visibility by sponsoring or co-sponsoring special events, meal functions, refreshment breaks, tote bags, or the Cyber Café at NACADA's Annual Conference. Recognition of your company's sponsorship will be provided in the conference program, with 20" X 30" signage at sponsored events, your company name as a sponsor on a large sign located near the registration area, and inclusion of one company brochure* in participant tote bags.

*Brochures must be provided by the sponsor, limited to 8.5" x 11" in size or smaller, and no more than two pages in length. The number of brochures required will be provided three weeks prior to the conference. Shipping charges of the brochures to the conference site are assumed by the exhibitor sponsor. Any remaining brochures will not be returned to the exhibitor sponsor after the conference.

Tote Bags $13,500	Opening Reception $70,000	Poster Session Breakfast $70,000	Breakfast Buffet $70,000	Internet Café $7,000	Soda Station (in exhibit area for participants) $5,000
Actual costs are listed above; exhibitors are invited to co-sponsor any of the above events or items with other exhibitors or with NACADA. Recognition will be provided in the conference program, signage at sponsored events and registration area, and one brochure (restrictions apply—see above) included in tote bags. To discuss these sponsorship opportunities or to explore other sponsorship avenues, please contact: Bev Martin, Phone: (785) 532-7819, Email: bmartin@ksu.edu.

Service Kits

Exhibitor service kits will be provided on-line by CDS. A link to their site for information and order forms will be sent by CDS at a later date. The link will also be posted at the top of this page.

Cancellations

Written cancellations must be sent to NACADA; telephone cancellations will not be accepted. A fee of $650/booth, $350/staffed table and $250/unstaffed table is non-refundable. Refunds will not be made for cancellations postmarked or emailed after September 15, 2009. In the unlikely event that NACADA would cancel this event prior to its start date, the exhibitor fee would be fully refundable. NACADA assumes no responsibility for other expenses exhibitors may have incurred in relation to such cancellation.

Questions

If you have any questions about exhibiting at the 2009 NACADA Annual Conference in San Antonio, please contact

Bev Martin, M.S.

Marketing Manager

NACADA

2323 Anderson Avenue, Suite 225

Manhattan, KS 66502

Telephone: 785/532-7819

Email: bmartin@ksu.edu