Summarized below are the reimbursement guidelines for members of the Board of Directors and Council, and the Region, Commission, Standing Committee, and Advisory Board Chairs for the Fall 2008 NACADA Leadership meetings in Chicago. The incoming leaders for these positions are also eligible for these reimbursements. A special reimbursement form will be distributed at the Leadership meetings for your use. For additional information, click on: fall Leadership meeting schedule and a list of expected attendees at each meeting.

Please be sure to review the NOTES section at the bottom of this web page. Thank you.

Board of Directors — (click HERE for reimbursement form)

Lodging*: For the Fall Leadership meetings held prior to the conference, NACADA will reimburse up to half the standard conference room rate (including applicable taxes) for the night of Monday, September 29 (if flight options do not permit arrival by 3pm on Tuesday), and for Tuesday night, September 30, for eligible Board of Directors members participating in the Tuesday leadership meetings.  For Board of Directors members attending the post-conference Board meeting, NACADA will also reimburse up to half the standard room rate for the night of Saturday, October 4.

Food: Board of Directors meeting participants eligible for reimbursement may be reimbursed for food expenses for up to $25.00 for Tuesday, September 30 (dinner provided), and up to $25.00 on Wednesday, October 1, with receipts. For the post-conference Board of Directors meeting on Saturday, October 4, breakfast is provided with your conference registration, lunch will be provided, and dinner will be reimbursed up to $25.00.

Council — (click HERE for reimbursement form)

Lodging*: For the Fall Leadership meetings held prior to the conference, NACADA will reimburse up to half the standard conference room rate (including applicable taxes) for the nights of Monday, September 29, and Tuesday, September 30, for eligible Council members participating.

NOTE: Council members opting to attend the post-conference Board meeting on Saturday, October 4, will be responsible for all expenses incurred as a result, including hotel and meal expenses.

Food: Council meeting participants eligible for reimbursement may be reimbursed for food expenses for up to $35.00 for Monday, September 29, and up to $25.00 for Tuesday, September 30 (dinner provided), with receipts. For Council members participating in the Wednesday meeting, October 1, up to $25.00 will be reimbursed for breakfast and lunch.

Region, Commission, Standing Committee, and Advisory Board Chairs —

Lodging*: NACADA will reimburse up to half the standard conference room rate (including applicable taxes) for the night of Tuesday, September 30, for eligible Region Chairs, Commission Chairs, Committee Chairs, and Advisory Board Chairs participating in the Fall Leadership meetings. For those of you whose only flight options require you to arrive on Monday, September 29, for the Tuesday afternoon Division meetings, you will be eligible for reimbursement up to half the standard room rate for that night as well.

Food: Leadership meeting participants eligible for reimbursement may be reimbursed for food expenses for up to $25.00 for Tuesday, September 30 (dinner provided), with receipts. For those of you whose flight schedules require you to arrive on Monday, September 29, you will be eligible for reimbursement up to $35.00 for meals on that day as well.

Reimbursement Forms:

• Region, Committee, and Advisory Board Chairs -- click HERE for reimbursement form
• Commission Chairs -- click HERE for reimbursement form

Interest Group Chairs — click HERE for reimbursement form for CIGD Fair expenses

Notes:

• Members of the NACADA leadership are responsible for making their own hotel reservations for both the Leadership meetings and conference.
• Please be sure to keep receipts for all expenses to be reimbursed, including meals.
• *If sharing a hotel room with another Leadership member, the entire standard conference room rate is reimbursable for applicable meeting nights as noted above (including applicable taxes). If you choose a single room or share with someone other than another Leadership member, only 1/2 of the conference room rate is reimbursable.
• All Leadership members are welcome to attend the Fall Leadership meetings. However, only the members of the Board of Directors and Council, Region Chairs, Commission Chairs, Standing Committee Chairs, and Advisory Board Chairs, plus the incoming leaders for these positions, are eligible for reimbursement for expenses as outlined above.