Operational
Guidelines
I.
DUTIES: The Administrative Division represents administrative
services of the association. Working with committees, Chairs develop
and refine the policies, procedures and activities of their area
of responsibility. Committees are established by the Board of
Directors.
The Elected Division Representatives provide leadership for the
Division, convene meetings, appoint persons to take minutes, advise
Chairs on activities, and present Division items to the Council.
The Appointed Division Representatives provide continuity of support
as Elected Reps transition, handle sub-unit organization and recognition
processes, gather semi-annual reports from sub-units and distribute
them to Executive Office and Division Reps, and prepare timely
written Division reports to the Council and Board of Directors.
II.
MEMBERS: Members of the governing body of the Administrative
Division include the Division Representatives, the Committee Chairs,
and the Advisory Board Chairs.
III.
OFFICERS: There are two Division Representatives, one elected
and one appointed by the President with Board approval to assist
with the operations of the Division and to provide continuity
as the two serve staggered terms. Both Representatives serve on
the NACADA Council. The Elected Rep is elected by the incoming
and continuing Committee Chairs and Advisory Board Chairs.
Advisory Board Chairs
and members are appointed by the President.
Committee Chairs are
elected by the Committee members and Committee members are appointed
by the Committee Chairs with approval of the Division Representative.
IV.
ELIGIBILITY: Division Representative candidates must have
completed a full term as a Division Committee Chair or Advisory
Board Chair. Committee Chairs must have served a full term as
a Committee member. Service as a Committee Chair and Advisory
Board Chair makes one eligible to be a Division Representative
and a Board of Directors member.
V.
TERM: Division Representatives serve two-year staggered
terms. Committee Chairs serve two-year staggered terms. Advisory
Board Chairs serve two-year terms and may be reappointed. Some
Committee members and Advisory Board members rotate off each year
to allow for some new representatives while assuring continuity
in operations.
VI.
REPORTING: The Committee Chairs and Advisory Board Chairs
provide semi-annual reports (November and July) to the Division
Representatives. These reports are condensed and included in the
Division Representatives’ report to the Board each December
and August. The work of the Advisory Board is coordinated by the
Executive Office
VII.
MEETINGS: The Division Reps,Committee Chairs and Advisory
Board Chairs will meet immediately preceding the Annual Conference
each year and electronically as needed. Committees and Advisory
Boards will meet at the Annual Conference and electronically as
needed.
ADVISORY
BOARD CHAIR POSITION DESCRIPTION
The Chair of
the Advisory Board facilitates the work of the group by:
1. Working with the
Executive Office staff on issues that need attention or discussion.
2. Facilitating Advisory
Board discussion on issues via email and/or conference calls.
3. Facilitating Advisory
Board meetings during the Annual Conference.
4. Working with the
Executive Office and the President on appointment of new members
each year.
5. Providing written
reports to the Board of Directors at least twice annually.
The compilation
or redistribution of information from NACADA is forbidden. |
