Why Pre-Register?

Pre-registration is encouraged because it:

• starts the revenue coming in sooner to offset conference expenses
• saves time and congestion on site
• relieves the registration personnel on site of dealing with large sums of money
• helps determine numbers for duplicating handouts and programs for the registration packets, as well as name badges, meal counts, room set ups, etc.
• allows participants to get information about the conference ahead of time

Early registration is encouraged by giving a discount to those who register early. Usually, registration doubles in the last two weeks if an incentive to register early is not included!

NOTE:  Your Registration form cannot be placed on the web until an approved Conference Budget is submitted. 

The conference website directs participants to submit registration forms  the Exectuive Office: 

The Executive Office staff then:

1. Accepts registrations and payments.Enters the member's information and payments into the master database with a special code for your conference. Purchase orders and checks, Visa, MasterCard, and American Express are accepted.
2. Publishes your "confirmation letter", and any links to location information on the web, you want sent to the participants to receive by e-mail once they have registered.
3. Generates enerates and will send overnight to you a few days before the conference.
   • the name tags,
   • lists of participants,
   • financial reports,
   • sends receipt books for you to use on site if necessary
   • NOTE:  One of the lists the E. O. sends is a list of those who still owe money, so it makes it easier for you to collect that on site.
   • name badge holders, but you will need to either hand them to the people or insert the name tags yourselves. 
4. Pays all bills for you - just send us the invoices and the bill will be paid and charged to your Regional Conference account. The Executive Office can also call in a credit card authorization if that is necessary.  Region Chairs should not put large amounts of charges on their personal credit cards.  If you need to pay for small items on your cards, please send receipts (there's a form in the forms list) for reimbursement as you go along, not all just at the last minute. 

Refund/Substitution Policy: 

    Between registering and 3 weeks before the conference, if you need to cancel, you may:

• Transfer your paid conference registration to another individual from your institution.
  (If this person is not a current NACADA member, they will either be asked to pay the $55 membership fee OR pay the non-member fee.)
• Apply your paid registration to another NACADA event.
• Request, in writing, a refund of paid registration fees (less $25) .  

    Between 3 weeks prior to and the beginning of the conference, you may

• Transfer your paid conference registration to another individual from your institution (see above).
• Apply your paid registration to another NACADA event.
• Request, in writing, a refund of 50% of paid registration fees .  (this is currently under discussion and may change)

    After the beginning of the conference, no refunds can be issued due to facility
         obligations, but substitutions will be allowed.

    Membership fees will always be retained.

There will always be a certain percentage of people whose plans will change.

• a receipt (or invoice if a Purchase Order has been sent) furnished by EO.
• reiteration of dates, place and abbreviated schedule of conference.
• highlights of special events
• directions (driving and flying)
• exact location and time of registration
• hotel/emergency numbers to leave for home and office
• information about local attractions and events for after hours
• information about preconference workshops, etc.
• instructions if you want them to bring anything (handouts, school spirit items, etc.
• indication of the type of dress expected