Division Representative Expectations

One Division Representative is elected by new and continuing Commission & Interest Group chairpersons (one-vote-per commission/interest group) for a two-year term and is not eligible for two consecutive elected terms in this office. Another Division Representative is appointed by the NACADA President and is not eligible for two consecutive terms in this office. These two positions are staggered in terms so that both offices do not become vacant in the same year. A minimum of one full term as a commission chairperson is required to be eligible for the Division Representative position. The Division Representatives report to the NACADA President and serve as voting members on the NACADA Council.

General Description of Function:

The Division Representatives are responsible for all Commissions and Interest Groups, including their formation, activities and evaluation. The Division Representatives also oversee and work in conjunction with a Commission and Interest Group Division Steering Committee. The Division Representatives have the following responsibilities:

A. Fiscal

  1. To prepare and submit an annual budget to the Finance Committee. (Elected Rep in consultation with Appointed Rep)
  2. To prepare, as necessary, supplemental budget requests. (Elected Rep in consultation with Appointed Rep)
  3. To monitor cost center budget to ensure effective use of NACADA funds. (both Reps)
  4. To comply with fiscal procedures established by the Finance Committee and the Executive Office. (both Reps)

B. Division Expectations

  1. To participate in the fall NACADA Council meeting and other meetings as invited. (both Reps)
  2. To prepare for and facilitate the Commission and Interest Group Division Annual Meeting before the NACADA conference each Fall. (Both Reps prepare - elected Rep chairs the meeting and prepares final agenda)
  3. To prepare timely and complete written reports to the Council and Executive Office prior to the fall meeting. (Elected Rep prepares with assistance from appointed Rep and Executive Office liaison)
  4. To make recommendations to the Council on policies, procedures, and programs related to Commission and Interest Group Division concerns. (both Reps)
  5. To comply with the NACADA by-laws. (both Reps)
  6. To convene the Commission and Interest Group Division Steering committee. (Elected Rep is official convener/prepares agenda; both Reps assist in preparations and participate in meeting)
  7. To undertake specific projects at the request of the President or NACADA Council. (both Reps)
  8. To represent NACADA at regional meetings and external functions as requested by the President. (both Reps)
  9. To forward appropriate requests for new commissions to the Division for approval. (Elected Rep prepares meeting agenda; thus, is responsible for this.)
  10. To oversee the activities of all Commissions and Interest Groups. (both Reps)
  11. To conduct an annual review and evaluation of all Commissions and set performance goals for them as appropriate. (both Reps)
  12. To actively encourage membership and retention of members in NACADA. (both Reps)

C. Appointments

  1. The Division Representatives appoint initial chairs of new Interest Groups. (Elected Rep in consultation with appointed Rep and Executive Office liaison)
  2. The Division Representatives will appoint (with NACADA Board approval) commission members to fulfill the remaining term of any chair who resigns his/her position. (Elected Rep in consultation with appointed Rep and Executive Office liaison)
  3. The Division Representatives will appoint past commission chairpersons to replace division steering committee members as needed. (Elected Rep in consultation with appointed Rep and Executive Office Liaison)

Appointment Procedures of Division Representative

During each even numbered year (i.e. 2016), the Appointed Division Representative is chosen by the Incoming President. To provide an transparent and equitable recommendation to the Incoming President, the following process was created:

In order to be considered for this position submit a statement of interest (no longer than 1 page) including your past involvement in the CIGD and NACADA. Additionally please include how you will bring diversity to the Commission and Interest Group Division. This is then reviewed by the current Division Representatives and Executive Office Liaison to the CIGD. A recommendation will then be made to the NACADA President-Elect.  The President-Elect then reviews all of the statements and the recommendations from the Division Reps; and then appoints the Incoming CIG Division Representative.

NACADA defines diversity from a very broad perspective, which includes diversity in regard to ethnicity, gender, gender identity, and sexual orientation as well as diversity in regard to institutional type, size, and employment position. Involvement in the association also is viewed broadly including leadership at many levels (within the division units, at the division level, at the Council level, at the Board of Directors level, and with the various work groups, ad hoc committees, Advisory Boards, and task forces), serving with the Consultant and Speaker Service, writing for the NACADA Journal, Academic Advising Today, and the NACADA Clearinghouse of Academic Advising Resources, or presenting at state, allied member, regional, and annual conferences. 

If you would like to be considered for the position, you must submit your statement of interest to Executive Office Liaison, Elisa Shaffer, elshaffer@ksu.edu.

Appointment Process Timeline:

  • January 1 - March 1: Letters of Interest are sent to the Executive Office Liaison
  • March 1 - March 15: Letters are reviewed by the current Division Representatives and Executive Office Liaison
  • March 15: Recommendation for new representative submitted to NACADA President-Elect
  • March - April: NACADA President-Elect appoints new Commission & Interest Group Representative
  • April - October: New representative shadows current representatives
  • October: New representative takes office for the following two years