Note: This e-mail was sent to the CIG Division list serve on June 29, 2005.

To: NACADA Commission and Interest Group Chairs
From: Casey Self, Maura Reynolds and Julia Wolf

Re: Display Boards and Ideas for the CIGD Fair in Las Vegas

The National Conference in Las Vegas is only 3 months away!   The Executive Office will again supply table-top display boards for the Commission & Interest Group Fair on which chairs can highlight resources and benefits of their respective units. These table-top display boards are tri-fold, made of foam core about 1/4-inch thick, and are all black with no writing. Overall board dimensions are 32x40 inches -- middle panel is 20 inches wide and two side panels are each 10 inches wide. Having these dimensions will hopefully make it easier for you to plan the layout and prepare items for your display ahead of time. These display boards will be distributed at the CIG Division meeting on Tuesday, October 4, 1:00-6:00pm. Push pins will also be provided for your use in posting your materials to the boards.

If you would like to use a table-top display for your Fair table, please e-mail Julia at jqwolf@ksu.edu by FRIDAY, AUGUST 12, to request one.

The Commission & Interest Group Fair will be held on Thursday morning, October 6, from 7:30-8:30am in Bally's Hotel Event Center (1st floor) and you will be able to set up beginning at 6:30am that morning. A table and large overhead sign will be provided for each Commission and Interest Group. Continental breakfast for conference attendees will be provided during the Fair in the same room. [Due to other events, this room will not be available for you to set up the night before.] 

To assist you with preparations for your unit's table at the Commission and IG Fair, below are suggestions of items or activities that you may wish to incorporate:

1. Books, articles, web sites related to the group's specific topics
2. Flyer/newsletter highlighting the commission's or interest group's contact information, activities, resources, conference events, and web page and/or list serve opportunities for all NACADA members to access
3. A handout with the agenda of your unit's annual meeting at conference
4. A tablet for members to jot down questions that could be posted to your unit's list serve to generate discussions throughout the year
5. A handout or posting with an index of publications or web page links from a variety of institutions with programs that focus on your unit's specific population or focus area. This information could also be posted on your unit's "Resources" web page.
6. Institutions could share standard policies and procedures working with the specific population via handouts or publications.
7. Chairs could invite their commission or IG members to display their institution's publications, or highlight some of the "best practices" in publications from institutions or specific authors.
8. Sign-up sheets for small dinner groups of commission or interest group members

A new trifold pamphlet on the CIG Division will be available for you to hand out at your individual Commission or Interest Group tables. Signup sheets will also be provided for each table on which members can indicate their interest in joining the Commission or IG, volunteering to help with activities, and/or being added to its list serve.

Each Commission and Interest Group has been allocated $50 to purchase items for your unit's table at the Fair. Below are spending guidelines and reimbursement procedures for these funds.

SPENDING GUIDELINES FOR THE $50 FAIR FUNDS

1. Suggestions for items that might be purchased with these funds: copies of handouts; table decorations (flowers, etc.); craft supplies (construction paper, marking pens, stickers, glitter, etc.); giveaways; shipping costs of sending handouts/materials to the conference site.
2. It is recommended that these funds not be used for: display boards or push pins (provided by Executive Office); snacks or refreshments (since Fair is held in same room as breakfast for conference attendees).

REIMBURSEMENT PROCEDURES FOR THE $50 FAIR FUNDS

1. Save receipts for all purchases/expenses.
2. Reimbursement forms on which to submit these expenses will be given to Commission and IG Chairs at the CIG Division meeting.
3. Submit reimbursement form and receipts to Julia Wolf (either at the conference or mail to Executive Office afterwards).
4. Reimbursements will be processed within a few days after returning from the national conference.

If you have any questions about the display boards, spending guidelines, reimbursement procedures, or other Fair information, please contact us. Additional details regarding the Fair, CIG Division meeting, and other conference-related activities will be provided later on this summer. Thanks! Hope you are having a fantastic summer!