Region 4

Apply for Awards - Region 4

Region 4 Awards & Grants & New Mentoring Program Information

 Announcing New Region 4 Mentoring Program 2015   

Region IV is adding a mentoring program during the 2015-2017 year.

This program will allow one-on-one interaction between an experienced NACADA member and a member who is wanting to learn more about NACADA, build a networking base and explore leadership opportunities.   Requirements and Applications due by Dec 5, 2014


NACADA Region 4 Award & Grant Information 

Region 4 Awards Nominations are currently being accepted. Please click on "ONLINE SUBMISSION PORTAL" to submit your nominations. Online nominations will be accepted until December 5th, 2014 by 5:00p.m. EST. Award Winners will be notified before December 31, 2014. Any questions about awards please contact Ms. Hazel Hooker, Award Coordinator at hookerh@fiu.edu.  Winners receive registration to the Region Conference and two night's hotel costs.

Each award and scholarship have specific criteria and application processes. The awards and scholarships available are:

  • Region 4 Excellence in Advising - Primary Role :This category is for individuals whose primary role at the institution is the direct delivery of advising services to students. Recipients receive a recognition plaque and the advising award winners receive a complimentary basic registration for the spring region conference and a NACADA membership for a year. 
  • Region 4 Excellence in Advising - Faculty Role: This category is for individuals whose primary responsibility is teaching and/or research and who spend a portion of their time providing academic advising services to students. Recipients receive a recognition plaque and the advising award winners receive a complimentary basic registration for the spring region conference and a NACADA membership for a year and two nights lodging at the Region Conference.

  • Region 4 Excellence in Advising - New Advisor : This category is for individuals (primary or faculty) who have demonstrated qualities associated with outstanding advising of students and who have served as an advisor for a period of three (3) or fewer years. Recipients receive a recognition plaque and the advising award winners receive a complimentary basic registration for the spring region conference and a NACADA membership for a year and two nights lodging at the Region Conference.

  • Region 4 Excellence in Advising - Advising Administration: This category is for individuals who serve in may provide direct academic advising services but whose primary responsibility is an administrator or director of an academic advising program. Recipients receive a recognition plaque and the advising award winners receive a complimentary basic registration for the spring region conference and a NACADA membership for a year and two nights lodging at the Region Conference.
  • Region 4 Excellence in Advising - Advising Program: This category is for programs that document innovative and/or exemplary practices resulting in improvement of academic advising services .Only one recipient for the Advising Award Program is eligible for a complimentary basic registration and NACADA membership.
  • Region 4 Joyce C. Jackson Service Award :Presented to a Region 4 NACADA member for volunteer service to Region 4 and NACADA. The Service Award is dedicated to Joyce in memorial of her love of NACADA, education, and her legacy of volunteerism in Region 4. Nominees must be a current NACADA member and must have a history of involvement and membership in the organization.
  • Travel Grants - Region 4 Conference -Travel grants for the Region 4 include conference registration, membership for one year, and some travel expenses approved by the Region 4 Chair. A limited number of grants are available. Recipients MUST attend the Region 4 Spring Region Conference Keynote Luncheon where they will be recognized. This one-time travel award grant is non-transferrable to another person or activity. Individuals may nominate themselves. Previous grant winners are not eligible. Applicants must be members of Region 4.

  • Travel Grants for Graduate Students - Region 4 Conference - Travel grants for Graduate Students include conference registration, membership for one year, and some travel expenses approved by the Region 4 Chair. A limited number of grants are available. Recipients MUST attend the Region 4 Spring Region Conference Keynote Luncheon where they will be recognized. This one-time travel award grant is non-transferrable to another person or activity. Individuals may nominate themselves. Graduate Student MUST SUBMIT CERTIFICATION of full time status and a graduate transcript. Previous Region 4 graduate student scholarship and grant recipients are not eligible. Applicants must be members of Region 4.

  • Region 4 Scholarship - Annual Conference

We are pleased to offer these awards and grants to our Region 4 Members.  The criteria and applications for these awards and grants are below.

ONLINE SUBMISSION PORTAL

Instructions for On-Line Submission:

  1. Enter a password - this can be simple and you can use the same one for other submissions
  2. Select your Region.
  3. Then select the award for which you are applying from the 'Awards/Scholarship Category' drop down box.
  4. Be sure to write down your Award/Scholarship Nomination Number and your password,so if you have to stop and come back to the nomination form, you can do so easily! It will also be in your confirmation e-mail.
  5. Enter the information as it is requested. NOTE: The NOTIFICATION section is for you to list those people who you would want to know if you are selected for this award/scholarship. We would suggest your president/provost, your supervisors, your public relations department.
  6. You will need to upload some documents. They must be in pdf form. As these are different for each award, please see the Region Awards page for more information before you begin the submission process. you can leave and come back as long as you have not hit the SUBMIT button.

Please read the instructions on this page. All uploads will need to be in pdf so have your pdf files ready before you begin.

Region 4 Grants

Travel Grants - Region 4 Conference
Includes registration, membership for a year, and some travel expenses approved by the Region 4 Chair. A limited number of grants are available. Recipients must attend the Region 4 Spring Region Conference Keynote Luncheon where they will be recognized. This one-time travel award grant is non-transferrable to another person or activity. Individuals may nominate themselves. Previous Region 4 travel grant recipients are not eligible. Travel Grant applicants must submit an advising resume. Applicants must be members of Region 4.

Submission Procedures
In 250 words or less, please explain why the grant would be of benefit to you (i.e., address an advising issue or specific program on your campus, meet professional goals, etc.)


Travel Grants for Graduate Students - Region 4 Conference
Includes registration, membership for a year, and some travel expenses approved by the Region 4 Chair. A limited number of grants are available. Recipients must attend the Region 4 Spring Region Conference Keynote Luncheon where they will be recognized. This one-time travel award grant is non-transferrable to another person or activity. Individuals may nominate themselves. Graduate Student must submit certification of full time status and a graduate transcript. Previous Region 4 graduate student scholarship and grant recipients are not eligible. Applicants must be members of Region 4.

Submission Procedures
In 250 words or less, please explain why the grant would be of benefit to you (i.e., address an advising issue or specific program on your campus, meet professional goals, etc.)

Grant Award Dates
E-mail notification to recipients & their supervisors: Will be available in the fall
Recipients confirmed conference registration: Will be available in the fall


Scholarship to Annual Conference
Region 4 would like to extend an opportunity for its members to attend the Annual Conference. This award is available for both advisors and graduate students. This scholarship includes conference registration and a one year NACADA membership. A limited number of scholarships are available. This one-time scholarship is non-transferrable to another person or activity. Individuals may nominate themselves. Previous scholarship winners are not eligible. Applicants must be members of Region 4.

Eligibility:
Any Region 4 member who plans to attend the Annual Conference.

Submission Procedures:
Please include your resume along with a 250 word summary explaining why the scholarship would be of benefit to you, (i.e., address an advising issue or specific program on your campus, meet professional goals, etc.)
Graduate Students: Please include a copy of your transcript in the submission process.

Scholarship submission due:  Will be available in the fall



Region 4 Excellence in Advising Awards

Region 4 Excellence in Advising - Advising Administration
Region 4 Excellence in Advising - New Advisor
Region 4 Excellence in Advising - Faculty Role
Region 4 Excellence in Advising - Primary Role


Award Recipients are expected to attend the Region 4 Spring Region Conference Keynote Luncheon where they will be recognized. Recipients receive a recognition plaque and the advising award winners receive a complimentary basic registration for the spring region conference and a NACADA membership for a year. Only one recipient for the Advising Award Program is eligible for a complimentary basic registration and NACADA membership.

Eligibility:
Any individual serving as an advisor or academic administrator and employed by a regionally accredited post-secondary institution may be nominated. NACADA membership is not required.

Current members of the NACADA Board of Directors, NACADA Council, or Region 4 Steering Committee are not eligible. After the member’s term of office is over, s/he may then be eligible for consideration. Previous award winners are not eligible.

Outstanding New Advisor Award winners may be considered for Outstanding Advising Awards if a minimum of five years have passed since receiving the New Advisor Award.

Criteria:
Nominations will be evaluated on the evidence of qualities and practices that distinguish the nominee as an outstanding advisor or administrator. Such evidence may include:

  • Strong interpersonal skills Availability to advisees, faculty, or staff
  • Frequency of contact with advisees
  • Appropriate referral activity
  • Use and dissemination of appropriate information sources
  • Evidence of student success rate, by advisor or department
  • Advisee or unit evaluations (summary data)
  • Caring, helpful attitude toward advisees, faculty, and staff
  • Meeting advisees in informal settings
  • Participation in and support of intrusive advising to build strong relationships with advisees
  • Monitoring of student progress toward academic and career goals
  • Mastery of institutional regulations, policies, and procedures
  • Ability to engage in, promote, and support development advising
  • Participation in and support of advisor developmental programs
  • Perception by colleagues of nominee's advising or advising administration skills

Submission Procedures
Read category guidelines carefully and gather materials before beginning the online submission process. Once you begin an online nomination, write down your password and submission number. Keep this information available for future use in case you need to save your entry and return to it at a later date. Once a nomination has been submitted, you will be unable to make changes or additions. Include all relevant information before you complete the submission. Nominations must be submitted by the deadline published and must contain factual or narrative material that describes the extent to which an individual meets the awards criteria. Include the following items and use objective data to support the nomination.

  1. Summary of the nominee's qualifications. In this key piece, the nominator should summarize the extent to which the nominee meets the award criteria, citing letters of support, data, or other materials illustrative of exemplary performance as an advisor.
  2. Nominee resume/vita, including a current job position description or list of responsibilities.
  3. Personal statement on advising by the nominee.
  4. Appendices* that support the summary (item 2), such as:
    a. copies of nominee's evaluations
    b. representative materials developed by the nominee
    c. letters of support from advisees, colleagues, and administrators
    d. other pertinent information
    *Appendices are limited to not more than 20 sheets. Quality is appreciated more than quantity. Nominations that do not include all required materials will not be considered. Nominations must include only original documentation prepared specifically for the Region 4 Awards Program. Materials intended for other award programs will not be considered.

Award:
Recipients receive a recognition plaque and the advising award winners receive a complimentary basic registration for the spring region conference and a NACADA membership for a year.


Region 4 Excellence in Advising - Advising Programs

This category may include but is not limited to:

  1. Programs serving specific populations of students: adult learners, at-risk students, undecided students, student athletes, graduate students, etc.
  2. Programs involving the administration and organization of: advising models, advisor training, use of technology, advisor assessment, program evaluation, etc.
  3. Programs not included in 1 or 2 above.

Eligibility:

  1. Regionally accredited post-secondary institutions within Region 4 may submit an application. NACADA affiliation not required.
  2. Previous winners of Program Awards or Certificates of Merit are eligible ONLY  if three years have elapsed since their selection and the program has been significantly modified.
  3. Only one program per institution will be considered. The Selection Committee will not consider multiple nominations for different programs within the same institution. The first submission will be reviewed.
  4. Programs must have been operational for three or more years (may include pilot period). Data to substantiate programs effectiveness must be included. Programs lacking data to substantiate at least thee years of program effectiveness will not be reviewed.

Criteria:
Evidence of an outstanding program include, but is not limited to, the qualities listed below. In addition, program description, suitability for dissemination, and adherence to program guideline are key factors in selection.

  1. Innovative Quality - represents new approaches to effective academic advising. If program has been implemented elsewhere but is new to an institution, it is eligible.
  2. Creativity - demonstrates creative use of resources (human, fiscal, and physical) in the delivery of academic advising services.
  3. Institutional Commitment - demonstrates commitment to advising throughout the institution.
  4. Impact - provides definitive evidence of positive student and/or institutional outcomes.
  5. Transferability - applicable to a wide variety of institutions.

Submission Procedures
Nominations must contain adequate factual or descriptive material to enable the Selection Committee to evaluate the program, including:

  1. A completed nomination
  2. A program abstract not to exceed 250 words
  3. An original, publishable manuscript not more than 2,500 words in length, typewritten and double-spaced, and in the following format:
    a. Institution description
    b. Program development (how, when, and why the program was developed, including problems encountered, organizational concerns, budget, and other considerations)
    c. Goals and objectives
    d. Program description
    e. Procedures used in program evaluation (quantitative and/or qualitative)
    f. Results/outcome (impact on students and/or the institution)
    g. Potential for adaptation by other institutions

*Nominations must include only original documentation prepared specifically for the NACADA Region 4 Awards Program. Materials intended for other awards programs will not be considered.


Region 4 Joyce C. Jackson Service Award  
Joyce C. Jacksonwas a lifelong educator. For over 30 years, she taught all ages and levels of school; she taught mathematics and Physical Education in grades 8-12 and for the last 10 years of her life she taught mathematics at Costal Georgia Community College (formerly Brunswick College) and was actively involved in the academic advising and new student orientation program.

Joyce was not only loved, honored and respected for her outstanding teaching and academic advisign; she was most highly respected for her volunteerism and her service to others; NACADA and Region 4 were a love of her life; she clearly defined volunteerism through her work on region and national conferences. Joyce did not mind being a behind the scenes volunteer; she thrived on helping in every way she could.

The Service Award is dedicated to Joyce in memorial of her love of NACADA, education, and her legacy of volunteerism in Region 4. Nominees must be a current NACADA member and must have a history of involvement and membership in the organization.

Submission Procedures:
Nominations must contain factual or descriptive material including:

  1. A supporting letter from the nominator, providing evidence that the candidate has made significant contributions to NACADA, Region 4, the profession of academic advising, leadership in the field of advising, as well as related professional areas, and a commitment to the importance ofacademic advising at the regional level.
  2. Letters of support from the following categories, colleagues, staff, and students with a minimum of one letter from each category and a maximum of two, (a maximum of 6 (six) letters total).
  3. Additional materials that support candidate's nomination.

 

As the Budget allows for the 2015 Region 4 Awards: 

Region 4 Excellence in Advising Awards (Primary, Faculty, New Advisor, Advising Administration, Joyce C. Jackson Service) will receive the following:

  •     Recognition Plaque
  •     Complimentary Registration ($140 Value)
  •     NACADA Membership ($65 Value)
  •     2 Nights Lodging at Conference Hotel Site ($280 Value)

 Best Of State (BOS) Award Winners will receive the following:

  •     Certificate of Appreciation
  •     Complimentary Registration ($140 Value)
  •     NACADA Membership ($65 Value)
  •     2 Nights Lodging at Conference Hotel Site ($280 Value)
  •     If there are more than one presenter from BOS, presenters will split the award package. (Additional funding will be at the discretion of the Region Chair)

 Travel Grant Recipients will receive the following (changes as previous year’s budget permits):

  •     Certificate of Appreciation
  •     Complimentary Registration – Grad ($100 Value) & Professional ($140 Value)
  •     2 Nights Lodging at Conference Hotel Site ($280 Value)
  •     Will provide 2 Grad and 2 Professional Travel Grants