Annual Conference Presenter Information

Poster Session Hints


A poster session at NACADA Annual Conferences is a forum for presenters from around the world to highlight their programs and to share their successful ideas with colleagues by presenting a research study, a practical problem-solving effort, or an innovative program on their campus. Poster presentations provide other conference participants an opportunity to quickly and easily become acquainted with your topic. An effective poster presentation highlights, with a visual display, the main points or components of your topic.

Advantages of a Poster Session

  • There is more opportunity for discussion with interested viewers.
  • More persons can view a poster than attend your concurrent session! A concurrent session can only be heard ONCE; a poster session can be discussed several times with many participants over the course of an hour.
  • The informal opportunity for networking and exchanging innovative ideas, and for useful feedback and discussion, can be greater with a poster presentation than with a formal concurrent session.
  • Posters can be prepared ahead of time, so the presenter can relax and focus on other things while attending the conference and not be worried about a 'formal presentation.'

Date/Time/Room Setting of Poster Sessions

Posters will be on display twice during the conference. First at the opening reception Wednesday evening, followed by the Poster Session on Thursday morning at 7:15 am* (location TBD).

Wednesday, October 8, 2014, Posters are to be set up by 7 p.m. (location TBD). Presenters are not required to be available to answer questions at this time. If using handouts, save them for the Thursday a.m. poster session. Additionally please upload your handouts to the NACADA website using the Upload Instructions found on the Presenter's Information Page.

Poster Session: Thursday, October 9, 2014 at 7:15 am* (location TBD): During this time, a breakfast/lunch is provided for all conference attendees; the line will open 30 minutes prior to general attendee entrance so that poster presenters are able to eat before the other attendees arrive. 
*Please note that due to posters being on display during an earlier day of conference than the actual poster session, setup will need to be completed earlier than in previous years. See poster setup requirements below.

During the poster session time, presenters are expected to remain at their individual displays to be available for questions and informal discussion of the poster content. Approximately 35 poster presentations are scheduled. 
Poster Setup Requirements: Poster session presenters are required to setup their presentation from 1 to 7 p.m. on Wednesday, October 8th so that posters will be available for display for attendees during the opening reception.  Posters will be set up and displayed (location TBD) during the opening reception. At the conclusion of the opening reception the posters will be moved to the the poster session location. If you would like to move your own poster, the help will be appreciated!
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General Hints for Poster Presentations

  1. A tri-fold, foam core poster board (the black tri-fold measures 32" high, 40" wide, with folds located at 10" x 20" x 10". The board is 1/8" thick) will be provided to you at no cost so you can put your materials on the poster board on location; saving you the trouble of traveling with the large board. Please contact Troy Schmidt at schmidt@cord.edu if you would like NACADA to provide the board. You may pick up your poster board on Tuesday or Wednesday, October 7& 8, at the Evaluation/Hospitality desk.
  2. NACADA will provide each presenter with one 6 ft. table and a tabletop sign with your presentation's title, presenters' names and institutions. If you are not using a tri-fold poster board, you may want to bring a folding tabletop easel or other type of portable table top display to hold your material.
  3. If you plan to have handouts, please bring a minimum of 150 copies, or bring an adequate number of business cards to give to participants who would like to contact you for additional information when they return home. An efficient alternative to carrying handouts is to post the handouts to the conference web site so each attendee can print their own copies.   
  4. The poster can be most effective for your presentation and most valuable for the conference participants if:
    • all lettering on the display board is legible and large enough to be read from 5-10 feet away.
    • the poster clearly and concisely states the theme of your presentation, such as a statement of your topic or problem, major findings, conclusions or strategies to be discussed, or any other pertinent information. The sequence of information on the poster should be logical and clear so a participant who walks by can read your poster and get a clear idea of your presentation and the major facets of it.
    • you use lists, phrases, bullets, charts, drawings, or photographs on your poster instead of full text blocks. This will be more appealing to the eye for participants and full-text material can be included on the table for participants to read or review or take with them.
    • you use color on your poster for eye appeal.
  5. Reminder: Equipment using electrical support or other audio-visual equipment MAY NOT BE USED in a poster session. You may choose to bring a battery powered laptop if you choose with Internet pages downloaded.
  6. You must bring any supplies you may need (tape, felt-tipped markers, tacks, etc.) as we will be unable to provide supplies to the presenters during the conference.

*Please check final time closer to date of conference.