Job Positions

03015932/Director of Undergraduate Affairs

Categories: Pacific Region 9


College of Engineering


Univ of CA Davis  

Date Posted:


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Position Description
Under direction of the Associate Dean, Undergraduate Studies, the Engineering Undergraduate Office (EUO) Director of Undergraduate Affairs is charged with overseeing Academic Advising and degree granting program administration in the College of Engineering (CoE);researching, recommending, implementing, and assessing advising best practices for the college; and participating in strategic planning, policy discussions, and decision making for undergraduate (UG) education in CoE. The director assumes daily leadership, management, andoperational responsibility for EUO organization and delivery of academic advising services in EUO and CoE. Administer UG advising in CoE.Coordinate outreach and recruitment activities with CoE Director of Outreach and Recruitment and diversity and retention activities with CoELEADR director.The director has direct supervision of all staff in EUO and indirect supervision of departmental program advisors; the latter includes providing leadership and oversight to those advisors regarding UG programs and advising and providing feedback and input regarding recruitment and performance.Provide consultation and direction for academic advisors and peeradvisors in the college. Provide support for the faculty governancefunctions and Academic Senate bodies and ensure compliance with rulesand regulation of the university, campus, and college. Coordinate andprovide support to the engineering UG programs for assessment andABET selfstudypreparation. Provide information and guidance to other colleges, the Academic Senate and central administration and act as liaison for college UG events. Participate and contribute to a variety of committees and councils thatoversee UG advising and education on campus. Participate in adhoc committees that provide policy actions or advice affecting UG education.Collaborate with campus Academic Advising Director to implement andassess advising best practices.Provide advice and information to administrators and faculty in the departments, the college and across the campus. Represent CoE in discussions with other UG student oriented units across campus.Represent CoE at the state's Engineering Liaison Council and UC Deans and Directors meetings.In the absence of the Associate Dean, assumes full responsibility and delegated authority for the effective delivery of EUO services. Aspects of this position have a high consequence of error which could result inlitigation; for example, improper dismissal from the university and/or students not graduating or personnel issues.

EUO has overall responsibility for the design, development, and implementation of the administration of the degree-granting programs in CoE as specified by the faculty, as well as outreach, recruitment, diversity, retention, and other student activities. This includes the design and delivery of academic advising and educational enhancement programs for students; serving as a primary information resource for students, faculty, staff, and the general public; interpreting, analyzing, and implementing a wide variety of Academic Senate regulations and administrative policies in evaluating student petitions, assessing individual academic performance, and progress toward satisfaction of degree requirements; making decisions on academic disqualification from the University and readmission; analyzing and authorizing baccalaureate degree certification; assisting the UG programs with assessment efforts for ABET accreditation and coordinating those efforts; and consulting for and coordinating the operation of the faculty governance system of CoE. EUO monitors the progress and advises a specific group of students from matriculation through graduation. The unit also creates and supports programs designed to increase persistence and retention among under-represented minority (LEADR Program) and community college transfer students. EUO has primary responsibility for creating strategy and managing implementation of all UG outreach and recruitment activities, as well as student oriented events. The unit's scope of responsibility is college-wide, extending to the departments administered by the college.

Application Information
​Must submit a fully completed application via the UCD employment website.

Institution Information ​

Additional Information
Must submit applications via the UCD employment website.

Contact Information
Lisa Gaby, 530-752-6691



Required Qualifications 
Master's degree in STEM field, academic advising, counseling, higher education leadership, student services, or related field; or an equivalent combination of education and experience. Extensive direct experience advising students and overseeing an advising office. Extensive direct experience supervising professional staff, conducting training, evaluations, and managing daily operations. Demonstrated experience using analytical and problem solving skills to identify and document patterns of student academic needs and to develop strategies and programs to successfully meet those needs. Experience using counseling and guidance techniques to provide comprehensive advising or counseling services, and to provide guidance to students and parents in distress. Experience with defining academic advising learning outcomes and associated syllabi and experience with assessment of academic advising and/or educational student learning outcomes. Experience with general curricular elements and structures (e.g., courses, units, prerequisites, majors and minors) and pedagogical approaches at the college and university level. Skills to examine and assess college transcripts and accurately compute or review on-line computations of grade point averages and grade point balances. Skill to identify and implement solutions for advising and recruitment needs to the maximum extent possible within given staffing, space and budgetary limitations. Interpersonal skills to interact and communicate effectively and professionally with administration, staff, visitors, and volunteers, using diplomacy, and good judgment during all interactions in the performance of wide variety of programs and support functions. Experience in conducting group and public presentations in small and large group settings. Experience using organizational, planning, and evaluative skills in program development. Knowledge to implement principles of performance management and coach staff to enhance their overall contributions to the organization. 

Preferred Qualifications
Knowledge of university, federal and state policies and laws regarding privacy of information and confidentiality of student records. Leadership and negotiation skills to motivate a strong interactive team approach among people from diverse backgrounds and to model professional behavior and communication skills. Political acumen and knowledge of protocol and decorum in representing the college and the university in interactions with multiple diverse constituencies. Experience providing advice to faculty on existing policies and/or regulations and innovative ideas for improvements. Experience with computer software for word-processing, spreadsheet and database applications to perform standard computer-based activities such as preparing correspondence, documents, and reports. Demonstrated knowledge of basic descriptive statistical measures sufficient to correctly employ and/or interpret such measures in the course of planning for or assessing advising practices and services. Ability to recognize problems requiring specialized professional attention and to make well-chosen referrals. Experience using decision making skills to extract from complex situations those elements of greatest relevance and present that information succinctly. Knowledge of statewide, national and international college and university advising programs. Knowledge of pedagogies and advising strategies used with historically underserved and international students. Knowledge of college student development theories.  Knowledge of the academic environment and pressures encountered by students at a major research university, including students from under-represented groups and from economically disadvantaged backgrounds.