Job Positions

Academic Advisor II

Categories: Southeast Region 4


Plant Science


University of Florida

Date Posted:


Close Date:


Position Description



  • Student Advising – This individual is responsible for initial and ongoing student advising and professional development of all students in the Plant Science Major (PSM).  Works with Plant Science Program Director to identify and designate department based faculty advisors for each student in each specialization within the major.  In coordination with designated faculty advisors, provides students with guidance on coursework selection and enrollment, as well as milestone tracking and monitoring student’s progress toward degree.  Performs degree tracking and coursework verification for all PSM students and confirmation of their eligibility for graduation. Holds one-on-one meetings with students and conducts group meetings with students, as needed, to address coursework and degree issues.  Oversees students who are placed on probation, and works with the student and faculty to prepare deficit point recovery plan.  Manages peer advising programs as needed. Serves as the primary point of communications to students who are enrolled in the Plant Science Major.  Assists with career placement for all graduating PSM students.  Promotes professionalism among all students enrolled in the Plant Science Major.
  • Marketing and Recruitment - Assists the PSM Director and Plant Science Committee with the development of an annual recruitment plan, annual budget and collateral / support materials in collaboration with the college dean’s office.  Prepares and processes materials and documents relating to the PSM and courses within the major. Coordinates and provides on-campus tours and introductions for prospective students.  Attends career fairs and trade group meetings and makes visits to 2-year colleges and high schools promoting the PSM but also all majors for CALS. Plans and manages on-campus recruitment activities and events, works with industry and advisory groups, and gives presentations to interested groups and clubs.  Collaborates with off-campus academic coordinators and faculty to conduct student recruitment at 2-year colleges and area high schools.  Develops and gathers information and content for inclusion in the PSM and collaborating departmental web sites.  Works with student volunteers and workers to develop a PSM newsletter, disseminate PSM information, and conduct student recruitment through electronic and social media avenues. Serves as the primary point of contact for student and external inquiries about the Plant Science Major.
  • General Administrative Duties – Assists with the activities of the Plant Science Committee and PSM Director as needed. Works with individual PSM collaborating departmental course schedulers, monitors all PSM related courses.  Makes sure information is accurate and completed in a timely manner. Generates forms and prepares reports for the PSM, including Student Assessment and Student Learning Objectives reports.  Assists with monitoring course offerings in all collaborating PSM departments to ensure required classes are being offered so as to accommodate the completion of academic requirements of PSM students in a timely manner.  Collaborates with off-campus academic coordinators and advisors and serves as the focal point record keeper for all PSM information and student records.  Coordinates with off-campus advisors to assist them with student audits to make certain necessary substitutions or waiver are submitted and approved.  Works with the PSM Director on general problem solving and decision making concerning student academic issues.  Attends or assists with college events such as CALS Kickoff, TailGATOR, Campus Tours, etc., department, student, and industry meetings. Assist the PMS Director with monitoring and managing program funds and resources.
  • Internship Program Assistance - Assists the coordinating faculty member with operation and oversight of industry and research based Practical Work Experience placement and course enrollment.  Assists students with forms and paperwork relating the Practical Work Experience (industry and research).  Maintains the data and information base and reports for each student enrolled in Practical Work Experience.  Assists with placement of students as needed.  With the PSM Director, manages the organizational and operational aspects of internship events and meetings held with industry representatives and students.  Maintains contact data and information for business, industry, government, not-for-profit employers, as well as on-campus and REC researchers who provide practical work experience opportunities for students. Assists with follow-up with internship employers concerning student work experiences and gathers reports from employers and student interns, and monitors the completion of Practical Work Experience requirements.
  • Scholarship, Awards and Recognition Programs – Assists and advises collaborating departments about scholarship award and recognition nominations for all PSM students.  Communicates scholarships opportunities to all PMS PSM students, assists all collaborating department scholarship committees as needed with student information. Prepares annual nominations for CALS student awards. Oversees record keeping of all scholarships, awards and recognitions for all PSM students.
  • Other duties – Contingent upon availability of funds, assists with preparation of recruitment videos, student recruitment studies, funding proposal preparation for recruitment, scholarships and special events, and other duties as assigned.

Application Information

Institution Information


Additional Information

$40 - $45,000.00 Annual (commensurate with experience.)

Contact Information



Required Qualifications

  • Master’s degree in education, counseling, or an academic field directly related to the advisor’s area of responsibility and one year of relevant experience; or a bachelor's degree in education, counseling, or an academic field directly related to the advisor’s area of responsibility and two years of relevant experience.

Preferred Qualifications

  • Experience in an academic field or industry experience directly related to the advisor’s area of responsibility is highly desirable. Experience in program promotion/marketing or a promotional/recruitment role. 

  • Excellent communication skills

  • Knowledge of the plant, agriculture, horticulture industry, or marketing and/or recruitment is a plus.
    The ability and willingness to travel as needed

  • Strong organizational and collaborative working skills.

  • Enjoys working with and helping students in an academic workplace and values cultural diversity.

  • Strong interpersonal and public communication (oral and written) and presentation skills.

  • Strong analytical reasoning, problem solving, and conflict management skills.

  • Ability to exercise mature judgment, initiative, diplomacy and tact.

  • Skilled in the use of web-based student information systems and software applications (i.e., database, spreadsheet, presentation, and word processing).

  • Knowledge of software tools needed to create content for posting to websites.

  • Knowledge of social networking resources and their uses.