Job Positions

Academic Advisor

Categories: Pacific Region 9


 Center for Advising, Career and Student Success (CACSS)


California State University, Monterey Bay  

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Position Description
Academic Advisor(Student Services Professional IB or II)
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Open until filled. Application Screening Begins: Wednesday, March 2, 2016
PURPOSE:Under the general supervision of the Director of the Center for Advising, Career and Student Success (CACSS), the Academic Advisor provides moderately complex professional student service work, quality academic advisement and support to undergraduate students guiding them through the completion of all degree requirements and career exploration for their intended major(s). The advisor will use an assets-based approach to building on each student's talents and strengths in his/her caseload.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
1.Performs professional student service work in the areas of university wide academic advising. Through individual and group advising, the advisor provides students with information on creating meaningful educational plans and degree programs for an assigned caseload of students currently attending CSUMB.
2.Guides students in creation of two year plans for most majors and four year plans for assigned major(s). Collaborates with faculty in an assigned major(s) to help students meet major requirements.
3.Reviews confidential academic transcripts and evaluations; recommends appropriate coursework pursuant to the student's academic goals. Uses an asset-based approach to building on the talents and strengths of each student.
4.Manages the collection, compilation and dissemination of information about majors, programs and services in various disciplines. Collaborates with CSUMB academic departments on the University Learning Requirement/Major Learning Outcomes curriculum.
5.Case-manages and monitors student academic progress; collaborating with other student support services in the retention of students, e.g. academic probation and at-risk students.
6.Prepares and delivers advising presentations and workshops to inform students about advising and career related services and programs, e.g. career exploration tools (FOCUS), advising processes and outcomes, campus services and resources.
7.Participates as assigned in CACSS and other advisement related activities and meetings, Orientation/Registration, University outreach efforts and representing the CACSS at events such as major fairs, preview days and open house; statewide and national conferences and/or regional meetings.
8.Serve as liaison and resource to faculty and support departments.

Other Functions:
Perform other job-related duties and special projects as assigned.
Master's degree in a job-related field. Prior academic advising or student services experience in a public 4-year university. Familiarity with Title V and CSU General Education requirements. Second language fluency. Experience working with a diverse student population. Working knowledge of FERPA and other federal regulations related to the release of educational records to third parties, general university policies and procedures, and academic program requirements.
Highly desirable: Technical fluency with Microsoft Office Suite, Oracle-PeopleSoft/CMS baseline system; Hyperion, or similar report generation software; and Google mail and calendaring.
Highly desirable: Demonstrated understanding of and commitment to CSUMB's Vision..
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position is required to maintain confidentiality as outlined in the Department of Education's Family Educational Rights and Privacy Act (FERPA) and California's Educational Code Chapter 13 regarding sensitive student issues. Position may require some evening and weekend travel. NOTE: A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position within the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. May work evening and weekends, as needed.SALARY: SSP IB: - $3,303- $4,672 per month, or SSP II: $3,746 - $5,325 per month. CSUMB offers an attractive employee benefits package, CSU Benefits R04. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.
A completed online application and resume must be received by Human Resources by 5:00 p.m. on the priority screen date listed above to be guaranteed a review. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB will not fax application materials.For assistance or if you require an accommodation, please call (831) 582-3389. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Service Center – first floor (map). Please check the links provided for the respective hours and location of each site. For additional campus information visit CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.All employees must be eligible for employment in the U.S.

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Required Qualifications 
Working knowledge of the methods and problems of organization and program management; research and interviewing techniques; principles of individual and group behavior; the ability to rapidly acquire such knowledge of the organization, procedures and activities of the specific campus to which the position is assigned; and the basic principles, practices and major trends in the Student Services field to which assigned.
SSP II: Advanced knowledge of the principles of individual and group behavior; the principles, practices and trends in financial aid; the policies, procedures and practices of the Financial Aid Program; and individual counseling techniques. Working knowledge of student services programs outside the Financial Aid Program.
Ability to:
SSP IB: rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation; interpret and apply program rules and regulations; gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations; present clear and concise information orally and in written reports; and establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations and other private and public agencies. SSP II: analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex studentrelated matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals.
Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job related field AND
SSP IB - (1) one year of experience in professional Student Services work at the entry trainee level.
SSP II -(2) two years of experience performing professional Student Services work. A master's degree in a job-related field may be substituted for one year of professional experience. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. A master's degree in a job-related field may be substituted for one year of the professional experience.

Preferred Qualifications