The Academic Advisor’s main function is to provide accurate and timely academic advising to all students enrolled at Simmons College. This position specifically serves students who are preparing to apply to a graduate institution in the health sciences (Pre-Med, Pre-PA, Pre-Vet and Pre-Dental). The position will work closely with the faculty Pre-Health Advisors to provide additional advising support. The Academic Advisor supports the goals of the advising office by executing programming and creating innovative ideas to promote the advising office and benefit the Simmons population. This role supports the Director of the Office of Undergraduate Advising with general advising tasks and works to create relationships with other offices around campus.
Pre-Health Advisor:Serve as an available advisor for all students planning to apply to Pre-Health graduate school. These students will have be assigned a primary PLAN or major/program advisor. The Pre-Health Advisor will provide additional support to those students who indicate they want to pursue a degree in the health sciences. Plan and coordinate large scale group advising or information sessions for Pre-Health students prior to Fall and Spring registration dates.Provide ample administrative support to the Pre-Health Faculty Lead in regards to collecting the information for committee letters, compiling comprehensive application packets on each student, and coordinating efforts to submit documentation for each student in a timely matter.Develop and maintain a tracking system of all Pre-Health students at Simmons College with the intention of continuing to develop a database of Simmons alumnae who have successfully matriculated into a graduate institution. Attend PLAN Advisors Communities of Practice to debrief and discuss advising trends and challenges presently on campus with fellow PLAN advisors (held weekly).Monitor advisees academic progress, including warnings and probation, and follow-up with students in academic jeopardy.Be available to meet with students often and as needed throughout the year, through scheduled appointments and/or open office hours.Have a comprehensive understanding of each Pre-Health recommended curriculum as well as PLAN, major, minor and graduation requirements.Understand the institution's interpretation of FERPA rules for the release of student information to faculty, parents, students, etc.Stay abreast of changing institutional information including new programs, course changes, important dates, costs, and updates in college-wide initiatives and policies. Programming:Develop and implement Fall and Spring group advising or information sessions for all Pre-Health students.Coordinate the implementation and execution of programming for Pre-Health students with the Pre-Health PLAN Advisor, faculty lead, Pre-Health SAM and various student organizationsCollaborate with Student Affairs, Department Chairs, Faculty, Registrar’s Office, Student Life, Disability Services, Career Education Center, etc. Orientation and New Student Registration:Assist in the implementation of advising and registration session of all incoming first-year students during June Orientation.Participate in Orientation programs designed for Pre-Health students, with the opportunity to create new programming.Collaborate with Associate Directors, faculty, and various offices, including the Registrar, to plan and implement effective sessions.Assist in the implementation of additional registration session during Fall Orientation Session for all late admits or nonresponsive students. Contact all students who did not attend June Orientation via email and/or phone to schedule a remote advising appointment.Work closely with all PLAN Advisors and the Registrar Office to ensure students are registered for appropriate classes.
Cindy Firestein, Director of Undergraduate Advising, Cindy.Firestein@Simmons.edu
- Bachelor's degree required
- Ability to work as a member of a team and with diverse populations;
- Skilled at connecting and building rapport with students;
- Excellent oral and written communication skills;
- Ability to work independently and manage projects;
- Ability to learn or use computer programs necessary for database management, document revision and/or website maintenance;
- Ability to participate to the emerging social media presence of the office;
- The ideal candidate will possess strong time management, customer service, problem solving and interpersonal skills, will be adaptable to new and rapidly changing situations, will be creative and innovative and demonstrate the ability to work independently and with a team.
- Ability to successfully resolve student issues from request through resolution;
- Must have a strong commitment to education, diversity, inclusion, and equity.
- Master's degree preferred.
- 1+ years advising pre-health and/or pre-med programs