Job Positions

Academic Advisor

Categories: Great Lakes Region 5


Electrical and Computer Engineering


University of Illinois - Champaign-Urbana

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Position Description

The Department of Electrical and Computer Engineering (ECE) at the University of Illinois at Urbana-Champaign seeks applicants for two Academic Advisors. The Department has one of the leading programs in the United States granting approximately 500 B.S. degrees, 125 M.S. degrees, and 70 Ph.D. degrees annually. ECE Illinois has long had an international reputation for excellence in teaching, research and service. ECE Illinois is rich with top instructional laboratories allowing students to learn, invent and dream. The primary function of the positions will involve advising the Department of Electrical and Computer Engineering's approximately 2300 undergraduate students.


  • Provide students and faculty with detailed information and assistance regarding, for example, degree/curriculum requirements, graduation check sheet, transfer course equivalencies, advance enrollment and registration, curriculum modification, adding/dropping courses, special college options, credit/no credit grading, technical electives, withdrawal/probation.
  • Work closely with the Department's Chief Undergraduate Advisors and the Undergrad Advising Office Administrator. She/he will be expected to exercise appropriate judgment in the approval of relatively routine requests and the referral of requests requiring more expertise.
  • Assist in the development, editing and yearly publication of the ECE Undergraduate Advising Manual. She/he is responsible for continual updating of the ECE Undergraduate Advising Web Pages, and for periodic review of the accuracy of the information and continued functioning of the links. Oversee the preparation and mailing of materials aimed at prospective students, admitted freshmen, and transfer students.
  • Coordinate visits by prospective students, both individual and in conjunction with campus and college recruiting events. Develop routine procedures for tours, including meeting requests for sitting in on classes meeting with current students.
  • Coordinate freshman mentoring, scholarships, and other matters of importance to undergraduates with others in the department.
  • Responsible for scheduling all academic advising activities, including pre-registration meetings, coordinate peer advising, advising fair, transfer advising, meetings with freshmen, mailings to students, and posting of advisor lists.
  • Assist the Associate Head for Undergraduate Affairs with preparation of information for drop/probation and for transfer advising, generation of statistics regarding performance of students, and implementation of special projects and programs.
  • Assist the Staff in the Undergraduate and Graduate Academic Advising Office in the efficient and cordial operation of the Undergraduate and Graduate Academic Advising Office. Activities may include covering for others during breaks or absences and assisting during periods of unusual demand.
  • Assume additional appropriate related advising duties to further the mission of the department.

Application Process

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Required Qualifications

  • The Academic Advisor title requires a Bachelor's degree and experience organizing people, projects and the substantial flow of paperwork this office processes, utilizing computers and databases in which student records reside, composing and editing letters as well as complex documents (e.g. the advising manual) and interacting positively with students and faculty on diverse matters.
  • Prior understanding of engineering curricula is preferred.

Preferred Qualifications