Job Positions

Assistant Director of Academic Advising

Categories: Southeast Region 4


College of Business


University of Florida

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Position Description

Provide academic and career information to current and prospective undergraduate business students interested in Bachelor of Science In Business Administration (BSBA) or Bachelor of Arts in Business Administration (BABA) degrees or minors offered by the HSB, including the following topic areas: course schedules, academic and professional development four-year plans, tracking, probation, career coaching, study skills, minors, honors thesis, research opportunities, combined degree programs, resume development, internships, networking, choosing a major, study abroad, and the petitions process.


• Walk-in advising accounts for approximately 15% (6 hours) of total time

• Individual (30 minute) appointments will account for approximately 25% (10 hours) of total time

Provide academic and career guidance to students indirectly via administrative projects and programming.  All Academic Advisors in the office do the following duties as a team, however, each project has a director:

• Assist with new student programs, namely, Preview and Transfer Preview; occasionally held on weekends

• Attend University of Florida (UF) admissions recruiting functions as the Warrington College of Business (WCB); occasionally held on evenings or weekends

• Provide assistance in WCB activities such as drop/add, advanced registration, registration, admission activities, grades day, or any other activity, which makes for a smooth running office

• Represent the WCB and director in various UF committees and meetings (when needed)

• Ensure documentation on the HSB programs, including the BSBA and BABA degrees and college minors, is accurate, including the UF Undergraduate Catalog, degree audits, office handouts, and office website

• Coordinate termly processes; reports include hours discrepancy, degree certification, minor certification, dean’s list, probation, tracking, etc.

• Act as advisor for business student organizations; attend meetings, which may be held in evenings

• Identify students whose academic or extracurricular activities make them eligible for WCB, UF, or national scholarships, awards, honors, and recognition

• Liaise with other colleges/departments, the counseling center, student government, or outside agencies to provide academic and career advice and to assist in providing for the students’ overall well-being

• Review Student Academic Support System (SASS) audits for students and make necessary adjustments and/or corrections regarding substituted courses, requirement waivers, courses included in grade point average, and catalog year; make necessary changes when there are curricular changes to the degree programs

• Travel to community colleges and college fairs as directed by director

Teach “Warrington Welcome” courses for first year UF HSB students

Supervise 1-4 Career & Academic Peer Mentors (CAPs) [a peer mentor career-advising program designed to help business majors obtain internships in their areas of interest] during each academic year. CAP Mentors are undergraduate students who are hired as employees to work as career mentors for other undergraduates for approximately 5 hours per week during the Fall and Spring term.

Participate actively in weekly meetings with the Academic Advising & Career Coaching (AACC) team to discuss and review policies, develop best practices, and share outcomes assessments.

Supervise and manage an academic advising and career coaching (AACC) team (2-3 full-time professional staff members who are AACC coaches and/or AACC graduate assistants who work part-time).

Academic and administrative responsibilities: conduct group advising sessions as needed, serve as an instructor for the internship course as needed, prepare for and make notes from appointments, and respond to email inquiries from students and colleagues about advising related topics.

Perform other duties as assigned by Associate Director of the Heavener School of Business and the Associate Dean/Director of the Heavener School of Business

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Institution Information


Additional Information

$50,000 - $53,000; commensurate with education and experience.

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Required Qualifications

  • Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience.

Preferred Qualification

  • Ability to multi-task

  • Ability to work independently

  • Ability to work in a team environment