Job Positions

Associate Academic Advisor

Categories: South Central Region 7

Department:

Civil Engineering

Institution:

University of Texas - Austin

Date Posted:

01/02/2018

Close Date:

Open Until Filled
 

Position Description

Provide student and staff support services, including mentoring, advising, program coordination and program development for the CAEE department.

Duties

  • Provide triage undergraduate and graduate advising with referrals to the undergraduate and graduate coordinators.
  • Assist the undergraduate coordinator with semester registration advising, summer orientation and student tracking.
  • Coordinate final exam waivers and room requests for faculty.
  • Order textbooks for department organized courses and individual instruction.
  • Collect, edit and post course syllabi each semester in accordance with legislation.
  • Request, administer, and maintain Course Instructor Surveys for the department. Administration of the online room request system for the department and daily reviews.
  • Assist academic coordinators with outreach and recruitment, with special attention to first year students and underrepresented groups.
  • Assist with outreach, admissions, and recruitment.
  • Attend department, school and university meetings as necessary.
  • Maintain professional development through membership/participation in professional organizations and interaction with other professionals.
  • Supervision of CAEE student workers/peer advisors and management of their duties including greeting visitors, answering general department questions, helping faculty with copies and course materials, and answering phones.
  • And other duties relating to student support as needed.
  • Coordinate final exam waivers and room requests for faculty.
  • Order textbooks for department organized courses and individual instruction.
  • Collect, edit and post course syllabi each semester in accordance with legislation.
  • Request, administer, and maintain Course Instructor Surveys for the department.
  • Organize student meetings and events.
  • Participate in various academic outreach events within the department, school and university such as orientation, Family Weekend, Gone to Engineering, and commencement.
  • Facilitate an FIG in the fall semester.

Application Information

https://utdirect.utexas.edu/apps/hr/jobs/nlogon/171221013097

Institution Information

 

Additional Information

$3,022+ depending on qualifications

Contact Information

 

Qualifications:

Required Qualifications

  • Bachelor's degree and four years of experience working with college students or in an academic counseling capacity or Master's degree in a related field and two years of experience.

  • Three years of experience in one or a combination of the following: program management, coordinating a student support program or project, experience teaching, counseling, or advising students in an academic program setting or related experience.

  • Proficiency in Microsoft Excel, Word and PowerPoint.

  • Demonstrated experience working effectively in a team environment.

  • Demonstrated excellent verbal and written communication skills.

  • Demonstrated excellent interpersonal and customer service skills.

  • Demonstrated experience managing multiple projects and working under deadlines.

  • Demonstrated experience analyzing data to drive decision-making and planning for recruiting activities.

  • Comfortable with public speaking, including phone calls, delivering presentations and communicating with individuals

  • Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

  • Bachelor's degree and six years of experience working with college students or in an academic counseling capacity or Master's degree in a related field and four years of experience.
  • Prior experience with UT program coordination and program administration.
  • Experience with UT student services procedures and/or experience in student personnel programs.
  • Knowledgeable of university resources.
  • Familiarity with campus culture and student life.
  • Demonstrated ability to multi-task and handle concurrent projects with accuracy, diplomacy, and discretion.
  • Ability to take initiative and work independently yet can lead and follow as part of a team with an eager willingness to pitch in wherever needed.
  • Ability to problem solve and maintain composure when faced with a challenge.
  • Ability to work efficiently and effectively under pressure and with frequent interruptions.
  • Engage with and be an advocate for students.
  • Must be able to relate to their needs, support their success and have difficult discussions when the need arises.
  • Pleasant, confident, and professional demeanor with the ability to interact diplomatically with diverse constituencies.
  • Knowledgeable about the Department of Civil, Architecture