Job Positions

Director of Academic Advising Services for Student - Athletes

Categories: Pacific Region 9


Office of the Vice Provost for Undergrauate Education (VPUE)


Stanford University

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Position Description
Stanford University Job Opening Announcement Office of the Vice Provost for Undergraduate Education (VPUE)Stanford Job Title: Student Services Manager 1Working Title: Director of Academic Advising Services for Student - AthletesVPUE Unit: Undergraduate Advising and Research (UAR)Job Code: 7506 Classification Level: JExemption Status: Exempt I. Summary of Position The Director of Academic Advising Services for Student-Athletes reports to the Associate Dean, Academic Progress, Academic Policy, and Specialized Advising within the Office of the Vice Provost for Undergraduate Education (VPUE), and is a member of the Undergraduate Advising and Research (UAR) management group. S/he serves as a professional academic advisor and is responsible for managing the academic advisors for student athletes and oversees processes through which UAR/VPUE offers advising services to student-athletes. S/he will design and manage a conceptual and structural framework for which UAR addresses athletic advising with particular attention to the processes and relationships critical to compliance with NCAA regulations. From a satellite office in the Arrillaga Center for Sports and Recreation, s/he will interact regularly with university faculty, academic departments, Department of Athletics, Physical Education, and Recreation (DAPER), especially coaching staff, and other administrative and student services offices. The position works in close collaboration with the Assistant Athletics Director for Student-Athlete Advising and Development.

Core Duties •Supervise and manage student-athlete advising staff. Directly supervise the daily work for student-athlete Academic Advisors and part-time advisors/advising fellows including management of goal setting, work load, professional development, and performance appraisal.•Advise undergraduate student-athletes, individually or in group-settings, of all class years in all aspects of Stanford academics, including their appropriate course selection relevant to NCAA requirements, major/university requirements, and the integration of those with other academic opportunities (e.g., overseas study, research).•Provide senior-level consult to UAR leadership and university constituents on student-athlete advising by keeping abreast of national and peer-institution trends in and best practices for student-athlete advising.•Provide counsel for UAR Advising staff on student-athlete situations, taking responsibility for high complex, sensitive, or high profile cases; convene, consult on, or delegate case management meetings for complex, sensitive, or high profile cases as needed.•Oversee quarterly administration of NCAA compliance and certification, in close collaboration with the UAR administrative team and other university offices (e.g., Office of the University Registrar).•Plan, coordinate, implement, and deliver training for UAR Advisors and administrative staff related to aspects of advising student-athletes; •Provide counsel and direction to student-athletes at odds with university academic policies or deadlines, and with regard to satisfactory academic progress.•Meet individually with students, families (where appropriate), instructors, coaches and staff who have complex academic circumstances or sensitive needs to provide academic advice and make referrals to other campus resources.•In collaboration with sport programs, provide information on Stanford academic programs, time-demands, and academic services to athletic recruits and parents so as to allow them to make informed decisions about their future academic/athletic paths.•Through various formats and media, implement programming, training and assessment to address the academic, intellectual, extra-curricular, and welfare concerns for student-athletes including delivery of information for athletic recruits and their parents•Maintain summary records of advising interactions in UAR/VPUE systems, adhering to university and VPUE policies and practices for handling confidential student information and applying judgment in determining which student issues to bring to the attention of senior VPUE advising staff.•Ensure regular review of content on VPUE web pages to assure current information; make recommendations for revisions to ensure accuracy and optimal delivery of information.•The Director will follow the lead of the Assistant Athletics Director for Student-Athlete Advising and Development crafting a comprehensive budget for the AARC, developing training for coaching staff, participating in coaching staff meetings to resolve issues, managing relationship with Admissions for incoming first years, coordinating summer orientation and first year out-reach, and managing AARC facilities.•The Director will lead the Assistant Athletics Director for Student-Athlete Advising and Development authoring and disseminating relevant policies to faculty and academic departments, conducting quarterly NCAA eligibility certification, developing and conducting student athlete academic advising.•Other duties may also be assigned

Application Information
 How to Apply If you're ready to work for an organization that nurtures diversity, respect, professional development and a comfortable work-life fit, we invite you to explore this opportunity and apply online:•Click on Job Search•Enter 71441 in the Keyword Search fieldX. Affirmative Action Statement Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Apply Here:

Institution Information
Stanford University

Contact Information
Human Resources



Required Qualifications 
Qualifications •Bachelor's degree required; advanced degree preferred.•Five years of relevant experience, or combination of education and relevant experience; supervisory experience preferred.•Experience in higher education setting, especially advising undergraduate student athletes, preferred.•Advanced knowledge of residential college life and the student-athlete experience.•Advanced knowledge of academic rules and regulations, particularly with regard to students' right to privacy.•Advanced communication skills to clearly and effectively communicate information to internal (faculty, staff, and students) and external audiences (prospective students, parents and other PAC 12 athletic advising directors), client groups (student athletes and coaching staffs), and all levels of management.•Strong analytical skills to review and analyze complex information.•Strong leadership and strategic management skills.•Demonstrated experience managing people, particularly academic advisors or similar professionals.•In-depth understanding of the academic and administrative structure and policies of a large research university, appreciation of the liberal arts curriculum and current issues in higher education teaching and learning.•Familiarity with NCAA regulations, athletic scholarships, eligibility and compliance reporting.•Familiarity with academic, residential and athletic commitment challenges for Division I student-athletes.•User knowledge of Microsoft Office Suite.IV. About the Office of the Vice Provost for Undergraduate Education (VPUE) and UAR The mission of the Office of the Vice Provost for Undergraduate Education (VPUE) is to partner with Stanford faculty, staff, and students to produce and educate knowledgeable, engaged citizens and creative, confident leaders for our future world. Advising and Research (UAR) introduces students to the full intellectual richness of undergraduate study at Stanford, supports students in their academic and intellectual pursuits, and instills within them a deep sense of identity within and belonging to our community of scholars at Stanford. Emphasis is on extended one-on-one interactions between students and advisors. The substance of these interactions flows from the scholarship and teaching of the broad intellectual community at Stanford. UAR is a unit within the Office of the Vice Provost for Undergraduate Education (VPUE). V. About Stanford University Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Preferred Qualifications

Physical Requirements •Frequently sit, perform desk-based computer tasks.•Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.VII. Working Conditions •Occasional night, weekend, and/or holiday work may be requiredVIII. Work Standards •Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.•Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.•Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.