Job Positions

Director of Undergraduate Undeclared Advising

Categories: Pacific Region 9


Undeclared Advising Office


University of California - Irvine

Date Posted:


Close Date:

Open Until Filled

Position Description

Under general direction of the Director of Undergraduate/Undeclared (U/U) Advising, the position works independently to provide high quality advising support and customer service to undergraduates, faculty, and staff. Counsel undergraduates on a variety of procedures and requirements for completing their degrees. Assist undergraduates with the interpretation of University policies and procedures. Co-teaches and serves as primary contact for University Studies Courses. Establish and develop best practices for a transition course curriculum including course text, lesson plans and syllabi for University Studies 190, 192 and University Studies 1. Co-execute/teach University Studies 1, 190 and 192 lectures and seminars. Supervise 60+ Discussion Leaders and Discussion Sections and provide extensive training to upper-division students in preparation to teach a Discussion Section. Assist with various administrative duties as assigned.


  • 50% ACADEMIC ADVISING/COUNSELING: Guide students through the decision-making process in developing short- and long-term academic goals, developing strategies for attainment of goals and exploring career paths majors and interests. Possess thorough knowledge of other UCI academic programs, administrative offices, and the range of specialized services and academic support services available to students. Plan and recommend individual academic programs/coursework on a quarterly and/or long-term basis. Analyze all information and circumstances in an academic counseling situations for students on academic probation and make recommendations to the student. Propose exceptions to higher authority. Make initial recommendations to students to resolve problems or issues within their academic status or planning. Formulate logical and objective conclusions and recognizes alternatives.
  • Second Essential Function Percent of Time: 40% PROGRAM MANAGEMENT & IMPLEMENTATION: Initiate and coordinate the development, planning and implementation of activities outside of the U/U Advising Program. Design and complete other special projects in response to needs and requests from Associate Dean, Student Affairs Director and Assistant Director. Develop, coordinate and manage internal programs for U/U students to meet the goals and objectives of the unit. Monitors the program for effectiveness and student success. Meet with the Director and Assistant Director to assist in the development of the overall objectives and goals of the unit by making recommendations to improve student progress, the effectiveness and outcomes of programs, develop marketing and advising strategies, as well as cost savings ideas and overall efficiencies of the unit. Co-manage and coordinate University Studies 1, 190, and 192 courses. Create and develop course syllabi, weekly lesson plans, assignments, and custom course text. Conduct lecture on a weekly basis for up to 400 students per lecture. Implement StrengthsQuest model as an intrinsic motivation to improve student engagement in the learning experience. Submit final grades electronically to the Register's Office. Serve as the co-supervisor for the Discussion Leader (DL) Program and the Discussion Leaders. Lead weekly discussion leader training seminars. Responsible for recruitment of discussion leaders including marketing and interview and selection on an annual basis. Develop intensive 20 hour training of discussion leaders to lead their own discussion section, e.g. diversity, professional etiquette, public speaking, transitional issues, time management, smart classroom technology, and lesson planning. Third Essential Function Percent of Time:
  • 10% ADMINISTRATIVE DUTIES: Respond to faculty/department request for information and interpretation of policies. Execute and recommend modifications to unit policies and responds to questions regarding undergraduates and curricular procedures. Compose letters of recommendation and forms for various public and private agencies and prospective employers. Assist in creating and maintaining student files and organization system. Identify and quickly fill gaps in general office duties and special projects.

Application Information

Institution Information

The University of California, Irvine (UCI) opened in 1965 with 116 faculty and 1,589 students. Since then, UCI programs, faculty and graduates have achieved distinction in virtually every discipline.Two Nobel Prizes in 1995 for founding faculty F. Sherwood Rowland in Chemistry and Frederick Reines in Physics helped to secure UCI’s position among the leading American research universities. In 2004, Irwin A. Rose, Department of Physiology and Biophysics, became UCI’s third Nobel Laureate (chemistry). UCI has been ranked prominently along with much older universities for excellence in the arts and humanities, Earth system science, management, social sciences, technology, and information systems.For quality of educational experience and caliber of faculty, UCI consistently ranks among the nation’s best public universities, and among the top research universities in the world. Election to the American Association of Universities (AAU), a group of 62 of the most distinguished research institutions, is another indication of UCI’s stature in the academic community.As a research university, UCI challenges students at every level, both academically and personally. While research is critical to graduate education, the research environment also opens up new educational experiences for undergraduates. Students have access to faculty at the forefront of their fields, and they also have opportunities to participate directly in faculty research projects. In addition, to empower students for the future in an information-focused society, UCI has integrated computer technology throughout the curriculum and campus life.UCI is committed to the discovery and transmission of knowledge. It makes available to its 30,056 students (24,489 undergraduate and 5,567 graduate, medical, and credential students) the education, skills, and credentials which provide the basis for lifelong personal and professional growth.

Additional Information

UCI’s location combines the cultural and economic resources of an urban area with access to Southern California’s spectrum of recreational, scenic, and entertainment venues.Fifty miles south of Los Angeles, five miles from the Pacific Ocean, and nestled in 1,474 acres of coastal foothills, UCI lies amid rapidly growing residential communities and the dynamic international business environment of Orange County and the surrounding region.The famed sailing and surfing beaches of Newport, Laguna, and Huntington are a short bike ride from campus, while hiking trails, desert camping, and mountain resorts for snowboarding and skiing are within two-hour’s travel distance from Irvine. The campus itself is a natural arboretum of native species, as well as of trees and shrubs from all over the world. Adjacent to the campus, the San Joaquin Marsh serves as a natural classroom or peaceful refuge, with trails for viewing the rich diversity of wildlife.A full roster of intramural sports and recreation events helps fill the daily fitness needs of students, along with UCI’s Anteater Recreation Center. This 115,000-square-foot, state-of-the-art facility includes a pool, gymnasiums, racquetball courts, weight room, and jogging track. UCI is an NCAA Division I campus that competes in men’s and women’s intercollegiate athletics.Across Campus Drive, and linked by a pedestrian bridge, an area of shops and restaurants also features a movie theater complex, post office, and other services. Complementing UCI on-campus sports and cultural events throughout the year is the vigorous Orange County arts and entertainment environment. It offers everything from small venues for bands and performers to galleries, museums, the Irvine Barclay Theatre, Orange County Performing Arts Center, and South Coast Repertory. And within a one- to two-hour drive are the metropolitan attractions of Los Angeles and San Diego.With plenty of land for growth, UCI is building to accommodate greater numbers of students, as well as to provide the most updated classroom and laboratory space. Recent projects include Sue and Bill Gross Hall, with stem cell-focused research, office, clinical, and lecture hall space; the Contemporary Arts Center, with studio, theater, and rehearsal areas; the Medical Education building, the high-tech hub of all educational activities for UCI medical students; and luxury student housing complexes Camino del Sol and Puerto del Sol. On the west campus, the 180-acre University Research Park (URP) attracts businesses that want to access the resources of a major research university and form strategic partnerships. URP companies interact with UCI’s academic programs, enhance the region’s reputation as a center for advanced technology, and contribute to an educated workforce.Due to the high caliber of UCI faculty and scholarship, the campus is home to national organizations including the National Fuel Cell Research Center and is a major site for the nationwide cancer genetics research network. For its range of services and research, UCI’s Chao Family Comprehensive Cancer Center is Orange County’s only cancer facility designated “comprehensive” by the National Cancer Institute. UCI is noted, in fact, for its strengths in cancer and neuroscience research, much of which takes place at the University of California, Irvine Medical Center. Located in the city of Orange, 13 miles to the north, the medical center is the primary teaching and research hospital for the UC Irvine School of Medicine.Bus transportation makes travel convenient between the campus, medical center, and major housing areas, shopping centers, and recreation locales. In addition, the campus and surrounding communities are designed for bicycle traffic, with trails connecting UCI with student housing and the coast.

Contact Information

Kimberly Ayala

Undecided/Undeclared Advising Office

256 Aldrich Hall

Irvine, CA 92697


Required Qualifications

  • BA/BS with a minimum of 5 years of experience; or an equivalent combination of education and/or experience Academic counseling/advising experience in a college setting with diverse populations Public speaking skills including conversational, counseling, public speaking and extemporaneous. Skill to gather data and compile reports, analyze results and make recommendations based on results Experience in developing and managing programs and supervising student employees Ability to analyze situations, define problems/objective, identify relevant factors, formulate logical conclusions, recognize and identify implications and define alternatives Ability to synthesize information from a wide variety of sources into a coherent whole Ability to assess students developmental needs and be sensitive to the needs of students from diverse backgrounds Organizational skills to prioritize workload and meet needs and deadlines Interpersonal skills necessary for communicating effectively orally and in writing to a broad cross section of the population including students, professional staff and faculty Possess counseling skills to create, plan and direct programs and activities and work through various processes with students Writing and editing skills of a professional nature Skill in presenting information to a diverse audience using independent judgment and decision-making skills and abilities in all situations, especially in situations where no set policies exist Skill to analyze academic records and to make appropriate determinations Skill to negotiate on behalf of students with academic problems Knowledge of careers and internships available to various majors Knowledge of program planning including publicity, forming a list of speakers, registration, evaluation and coordination with campus personnel Knowledge of regulatory changes regarding financial aid including signature authorization or financial aid contracts. Working knowledge of personal computers and Windows operating systems.Experience with, and information technology knowledge of various software, including Microsoft Windows, Electronic Educational Environment, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Microsoft Outlook, web browsers, and electronic mail programs Ability to work independently with minimal supervision Ability to organize training and orientation sessions Ability to develop and maintain websites and communicate in virtual environments such as instant messaging and e-mail Ability to develop innovative workshops, seminars and presentations Ability to maintain workflow with changing priorities and frequent interruptions and to organize and prioritize fluctuating workloads Requires theoretical and operational knowledge of UC and UCI policies and procedures, general catalogue, UCI General Education Requirements, various departmental and course requirements, departmental change of major requirements, UCI academic and student support services, extra-curricular resources and activities, Academic Senate rules and regulations, Personal Policy and Procedures, Family Educational Rights and Privacy Act (FERPA), course articulation, and

Preferred Qualifications

  • Understanding of the undergraduate education system in the state of California Knowledge of UC policies and procedures Knowledge of UCI campus resources and their activities Experience with Adobe Acrobat, Adobe Photoshop, HTML Programming Skills Graduate from UC or CSU BA/BS program Interest in higher educational issues and willingness and ability to enhance academic services at the undergraduate level