Job Positions

First-Year Academic Advisor

Categories: Pacific Region 9


Engineering Undergraduate Office


University of California, Davis

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Position Description
Under primary supervision of the EUO Director of Undergraduate Affairs and secondary supervision from the Executive Director of Academic Advising in the Office of the Vice Provost for Undergraduate Education (focused on liaison, coordination, and collaboration to determine and implement best practices for the special student population served), serve as one of the leads. Provide comprehensive and wide-ranging academic advising and support for first year (freshman and transfer) students. Serve as expert resource for and provide leadership to departmental academic advisers on a wide variety of policy implementation guidelines; provide advice and guidance to the chairs and members of college faculty governance committees, other undergraduate deans' offices, Undergraduate Education, and Student Affairs, including Admissions, SASC and the Student Community Centers (CCC, LGBTRC, etc.). Collaborate closely with appropriate personnel in New Student Academic Services in Student Housing to provide essential pre-arrival advising services. Collaborate on the design and implementation of Freshman and Transfer Orientation, workshops and presentations on such topics as college adjustment, classroom and academic expectations, developing peer connections, etc. Ensure ongoing, individual and holistic advising for all first year students to develop a strong foundation for retention and academic success through graduation. Play a key role in development, coordination and implementation of student services and programming under the guidance of the Executive Director of Academic Advising in the Office of the Vice Provost for Undergraduate Education and in coordination with First Year Academic Advisors in other colleges. Interpret and apply complex Academic Senate, College and Campus academic and administrative regulations and policies associated broadly with undergraduate education and advising and in particular as they apply to first year students. Make decisions in consultation with appropriate college faculty on course planning and scheduling, academic intervention, dismissal, readmission, schedule adjustments and other matters of similar import for individual first year students; collaborate with the Associate Dean and Director in office planning and the development of office policies and procedures designed to optimize the delivery of advising and academic support services, such as first-year mandatory quarterly advising; represent the college at public forums and respond on behalf of the college to inquiries or complaints from the general public.


Manage a caseload of individual first year students (freshman and transfer). Exercise professional judgment in making independent decisions about myriad academic matters. Assess needs and present options and resources for assistance and support both on­ and off­campus to students with regard to personal, academic, financial or other difficulties as needed. Establishes and delivers specialized advising structures to assist first year students. Manage advising services for first year students, including mandatory quarterly advising for first­year students. Provide individual and group advising to ensure appropriate course loads and course balance based on both the student's academic goals and academic preparedness, including referrals for academic skills development. Foster positive relationships with students to encourage open communication and a positive experience. Evaluate transfer records and transcripts from other institutions, using articulation and other advising tools (BANNER, OASIS, etc.); exercise independent judgment to provide students with official evaluations of academic credit, degree progress and final degree certifications. Work with students to successfully navigate the degree process and consult with faculty to help students meet academic regulations. Assist in hiring and training of peer advisers. Collaborate in the development and management of all College, campus and constituency program activities designed to foster first year student acclimation, orientation, retention, co­curricular experience and time to degree. Manage the College's student organizations. Support, attend, and participate in student organization activities, meetings, and programs, including evenings and weekends. Participate in regular staff adviser meetings in college and key units as needed. Under the guidance of the Executive Director in the Office of Undergraduate Education, develop strategies for liaison and connections between First Year Academic Advisors in college deans' offices, develop routine interactions and strategies for collaboration with other partners engaged in enhancing first year student experiences and success. Participate in professional development programs, in learning advising best practices for first year students, and in coordinating special programming for first year students. Develop, present and participate in outreach and integration programs for prospective and current first year students. Represent the College and the First Year Experience Program at campus­wide events. Maintain close liaison relationship with campus support networks and services and constituency groups.

Application Process

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Institution Information Application Information
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Additional Information
The UC Davis College of Engineering provides an undergraduate engineering education based on strong fundamentals, giving students the tools they need to prepare for careers and continue to grow and adapt in a quickly changing technical world. Our students have many opportunities for hands-on engineering through undergraduate research, design competitions, student clubs, internships and, of course, classroom projects, with access to a large, well-equipped student shop, a rare resource in engineering schools today.

Contact Information
David B. Spight Director of Undergraduate Affairs, College of EngineeringUniversity of California,



Required Qualifications 
Bachelor's degree in counseling or psychology or an equivalent combination of education and experience.Experience with multicultural and student development theories and advising.Experience advising students at a major research university, and knowledge of the personal and social problems commonly encountered by college students.Experience with implementation of advising and transition programs aimed at first year (freshmen and transfer students). Skills to establish and maintain effective working relationships in a collaborative and cross­ cultural environment and to resolve both service and personnel issues. Knowledge of general curricular elements and structures (e.g., courses, units prerequisites, majors and minors).Experience with the rules and regulations governing undergraduate education as set by the Academic Senate (e.g. General Education). Effective interpersonal communication and listening skills to interact positively and cooperatively with students, parents, faculty, administrators, staff and the general public.Problem solving skills and experience to identify and document patterns of student academic needs and to develop strategies and programs to successfully meet those needs.Skills to examine and assess college transcripts and accurately compute grade point averages and grade point balances. Experience composing correspondence and clear and concise written summaries.Experience with group and public presentations.Skills to use a personal computer.Organizational and planning skills to set work priorities under multiple deadlines.

Preferred Qualifications
Master's degree in counseling or psychology or an equivalent combination of education and experience.Direct experience with first year students in an educational setting at an institution of higher learning.Knowledge of statewide and national college and university programs.Knowledge of UC, Federal and State policies and laws regarding privacy of information.Skills to develop expertise in using software and information management systems used by campus.