Job Positions


Categories: Pacific Region 9


Academic Affairs


San Francisco Art Institute - San Francisco, CA

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Position Description
Title: Registrar Reports to:Vice President and Dean for Academic Affairs
Status: Full time, Exempt
Supervises: Associate Registrar; Student Records Coordinator
General Description:The Registrar provides leadership, consultation and support in all areas related to student academic records and registration. The Registrar is responsible for the supervision and management of all administrative and operational functions of the Office of the Registrar. The Registrar ensures the integrity, accuracy, and security of all academic records of current and former students; facilitates effective student registration and enrollment; builds secure student data files and sets policy and procedure for their responsible use; maintains up-to-date course schedules, catalogs, and academic calendars; supervises two professional staff members; and oversees and maintains Colleague and degree audit systems. The Registrar supervises the processes for the articulation of transfer credits, graduation and certification of baccalaureate and graduate degrees, enrollment and degree verification, production of official transcripts, and diplomas. The Registrar counsels and advises students, faculty, and staff on academic matters; and interprets and enforces policies and regulations of SFAI, and FERPA. Additionally, the Registrar chairs the Academic Appeal Committee and is a member of various other Councils and Committees.

Specific Duties/Responsibilities:
•Responsible for the integrity, security, and accuracy of student academic records, both in physical and electronic form
•Assure compliance with applicable local, state and federal regulations regarding student educational records, including FERPA
•Manage registration activities and monitor enrollment numbers in partnership with VP of Enrollment and Student Affairs, Director of Academic Administration and Academic Advisors
•Create, manage and monitor business process for the Registrar’s Office, keeping department in line with best practices
•Identify operational and strategic goals for Registrar’s Office
•Manage department operating budget
•Maintain Colleague setup and settings in relation to student records and registration, including Course Catalog, Course Schedules, Degree Audit and Academic/Term Calendars
•Submit timely enrollment reports to National Student Clearinghouse
•Supervise the processes for attendance tracking, midterm/final grading, articulation of transfer credit, graduation, degree certification, transcript fulfillment, enrollment verification and the issuing of diplomas
•Interprets and enforces the academic policies and procedures of San Francisco Art Institute. Implements and updates academic policies based upon best practices in partnership with applicable Executive leadership
•Coordinate Academic Appeals Committee
•Provides support to the design and implementation of systems that enhance access to student information, streamline processes, and improve delivery of services to all SFAI stakeholders
•Develops ways in which Datatel Colleague can be used to its fullest potential, in an effort to meet the ever changing technology-oriented needs of student records, registration, graduation and student service processes at both the undergraduate and graduate level
•Provides leadership in the assessment, selection and implementation of web-based delivery systems and other software applications

Application Information
To Apply please visit our jobs page and click on Registrar link to see the full job announcement and apply.

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Required Qualifications 
•Baccalaureate degree required, graduate level degree preferred
•A minimum of 5 years of an increasing level of responsibility in a Registrar’s Office of a regionally accredited college or university
•A minimum of 2 years of supervisory experience
•The ability and willingness to work at all levels of responsibility in the Registrar’s Office•Familiarity with AACRAO and FERPA policies and guidelines
•Knowledge of Datatel Colleague; familiarity with programming a degree audit system through Colleague preferred
•Thorough knowledge of Datatel Colleague, Informer, and related WebAdvisor programming and set up implementation preferred
•Strong problem solving ability
•Excellent ability to interact with a diverse student and faculty body with a high degree of cultural competency and collegiality.