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| General
Hints for All Types of Presentations
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- Effective academic advising is provided
by both full-time advisors and faculty with advising responsibilities
and duties. No doubt, members of either group can cite both good
and bad examples of the other providing guidance to students.
We request that presenters review their presentations for examples
of stereotyping, labeling, or generalizing negative comments about
the other and delete such references. We also request that during
your presentation you assist the participants in your sessions
to avoid using the session as a stage for making negative comments
about one group of advisors or the other.
TOGETHER WE CAN ENHANCE ACADEMIC ADVISING DELIVERED BY EVERYONE
ON OUR CAMPUSES -- FULL-TIME ADVISORS, FACULTY, OR ADMINISTRATORS!
REMEMBER THAT OUR PARTICIPANTS ALL HAVE A DEEP BELIEF IN EFFECTIVE
ADVISING FOR STUDENTS OR THEY WOULD NOT BE ATTENDING OUR CONFERENCE.
- Begin
your presentation on time. You may want to have
someone assist you in handling the distribution and collection
of the evaluation forms at your session so you will not have to
worry about that. In addition, this person can assist you in distributing
material if you need such assistance.
- Be
sure your material and comments match the program abstract you
have provided. It is important that your presentation covers
the information and topics you have outlined in your abstract;
it can be frustrating when participants have chosen your session
based on your abstract and you do not clearly cover the topics
they are expecting.
- Use gender-specific language only
when appropriate to your topic.
- Please
rehearse your presentation several times, with your audio-visual
aids and handouts, in order to ensure your smoothness of delivery,
timing, and confidence. It is important that participants
feel you are confident and rehearsed in your session. There will
be a presenters' room available (equipped with an overhead projector,
slide projector, LCD projector, VCR, and internet access) for
presenters to use to practice, double check equipment, or store
material for their sessions - use this room whenever you would
like. Ask when you check-in at the conference for the room's exact
location. An AV chart showing all equipment previously requested
by each presenter will be posted inside the room.
- Locate
and preview your presentation room PRIOR to your session.
All concurrent and discussion sessions will be set "theatre
style" - rows of chairs, no tables for participants. (See
the Pre-conference section for those rooms' setup.) There will
be a head table, chairs, and either a tabletop or floor podium
in the front of the room. Rooms seating more than 90 people will
have a microphone on the podium.
- Do
not read your presentation or even portions of it. Word-for-word
reading should only be used in rare instances for the purpose
of emphasizing a point or fact. Limit your notes for the
session to key ideas or phrases that automatically bring to mind
your ideas for delivery.
- Remember
that session participants today expect to be entertained, informed
and presented with specific information or ideas they can benefit
from on their own campuses. Therefore, use vivid examples,
specific illustrations, and humor if possible in your presentation.
- Attempt
to provide participants opportunities for involvement in your
presentation by being open to questions, asking questions of them,
or other involvement techniques. The more involved the
participants the more they will enjoy your session and the more
they will retain of the information you have worked so very hard
to present.
- Work
to keep eye contact with your participants. By avoiding
reading your presentation, you will be able to focus on keeping
direct eye contact with the participants. Not only with this help
keep their attention, but also keeping eye contact with the room
will help your measure how well they are receiving what your are
saying.
- Use
your voice as your link to your participants. Avoid monotonous
or emotionless speaking—vary your speed, volume, intensity,
and pitch to stress points, increase interest, and communicate
clearly your ideas.
- End
your session on time! All individual sessions are 60 minutes.
It is important to end your session on time to provide
the next presenters with the opportunity to set up for their session,
to provide your participants the time to get to their next session
on time, and to provide time to collect evaluations from all participants.
- Distribute
business cards or have the information on how to contact you on
the handouts your provide. Participants appreciate being
able to contact you after the conference for more information
concerning your presentation, to ask questions they may think
of later, or to ask for your assistance when they return to their
campuses.
- All
presenters must incorporate in their presentations time for questions
and answers. Not having enough time has been a frequent
complaint from past participants at our conferences. Presenters
are encouraged to leave at least 10-15 minutes at the end of the
session for questions and/or discussion of your topic or to plan
accordingly so that participants may ask questions as you present
your information.
- Please
end your session on time and move quickly from the room in order
to allow the presenter(s) time to get set up and organized for
the next session. Also, if your participants move the chairs
or tables in a room to participate in an activity, please leave
time to set the chairs/tables back as you found them in the room.
- Please
allow time to take up evaluation forms from all participants attending
your session. The evaluations are very important
for our conference. In addition to, of course, providing you valuable
feedback on your session, the evaluations are extremely valuable
to the next year’s conference planning committee. Prior evaluations
are used a great deal in the program selection process. Your copy
of the evaluation forms can be picked up a couple of hours after
your session at a table near the presenters' room. All evaluations
not picked up by presenters will be discarded.
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