Article
I. Name and Acronym
The name
of this Association shall be the Oklahoma Academic Advising
Association. The official acronym of this association
shall be OACADA.
Article
II. Definition of Academic Advising
Academic
advising is an interactive process in which the advisor
assists students in setting in setting and achieving academic,
social, and personal goals that are consistent with their
interests, values, abilities, degree requirements, and
career expectations. Advisors provide a wide range
of information to students and may refer them to other
appropriate campus
resources. Advisors
create a supportive environment in which they may challenge students to take
responsibility for making appropriate academic and career decisions. Advising
is personalized to consider the particular needs of each student.
Article III.
Purpose
The purpose
of the Oklahoma Academic Advising Association is to gain
recognition for academic advising and to support the development
and professional growth of academic advisors in higher
education in Oklahoma. OACADA serves a constituency
which includes academic advisors, counselors, faculty members,
administrators, and others in academic and student affairs
concerned with the intellectual, personal, and vocational
needs of students. OACADA is the representative and
advocate of academic advisors in both public and private
institutions and is a forum for discussion, debate, and
the exchange of ideas.
Article
IV. Goals
1. Establish
a communication network among institutions of higher education.
2. Establish a liaison to
the Oklahoma State Regents for Higher Education (OSRHE).
3. Support a common interpretation
of the policies of the OSRHE.
4. Develop professional standards
for academic advising.
5. Support and provide professional
development.
6. Support the goals and
programs of and affiliate with the National Academic Advising Association (NACADA).
7. Establish relationships
with other professional organizations.
Article
V. Membership
Section
1. Equal Opportunity
Membership
in OACADA and opportunities for leadership shall be open
to all individuals and
there shall be no discrimination
for reasons of religion, age, race or color, gender, sexual
orientation,
national origin, veteran status, or disability.
Section
2. Types of Membership
A. Professional
1.
Eligibility - Professional memberships shall be open to
academic advisors, counselors,
faculty advisors, administrators,
and others whose interests are in the area of academic
advising.
2. Rights - All professional
members in good standing shall be eligible to attend meetings,
vote, hold office,
and are entitled to all the services and benefits provided by OACADA.
B. Student
1.
Eligibility - Students members shall be open to all students
currently enrolled at regionally accredited institutions
of higher education in Oklahoma.
2. Rights - All student
members in good standing shall be eligible to attend meetings, vote,
and are
entitled to all services and benefits provided by OACADA.
C. Institutional
1.
Eligibility - Membership shall be open to any institution
of higher education of support of the purpose and goals
of OACADA by the institution.
D. Other
The OACADA
steering Committee may establish eligibility criteria,
application
procedures,
rights of membership, and dues
for other categories of membership which might be identified,
except that no such category shall be entitled to vote
or hold office without the approval of
the voting membership.
Section
3. Dues
A. After
hearing recommendations from the Membership Committee,
annual dues may
be established by the OACADA Steering Committee,
with the approval of the voting
membership.
Article
VI. Meetings of Membership
Section
1.
The Annual Meeting of OACADA
shall be held once a year at a time established by the
OACADA Steering Committee.
Section
2.
Special meetings and/or conferences
may also be held.
Section
3.
The proceedings at meetings
of the Association shall be governed by Robert’s Rules of
Order.
Article
VII. Steering Committee
Section
1. Composition and Tenure
A. The Steering
Committee shall be comprised of ten members:
1. President
2. President-Elect
3. Secretary
4. Liaison Coordinator
5. Treasurer
6. Past President
7. One representative
each from two-year
8. Four-year regional
9. Comprehensive
10. Private institutions
B. Steering
Committee members shall be members of OACADA.
C. Members
shall serve for a term of one year and may serve not more
than six consecutive terms in any capacity on
the Steering Committee. No member may hold more than one seat on the Steering Committee
at one time.
Section
2. Powers and Responsibilities
A. The steering
Committee shall manage the affairs of the Association between
its meetings, shall represent
the Association, shall make recommendations to the Association, shall perform any duties
stated in the Bylaws or Standing Rules, and shall act as directed by the Association.
B. Specific
Powers and Responsibilities
1.
The Steering Committee shall be responsible for meetings
of the Association.
2. The Steering Committee
shall supervise the activities of the Standing Committee.
3. The Steering Committee
shall prepare and submit an annual report at the Annual Meeting.
4. The Steering Committee
determines the amount of annual dues, subject to ratification by
the membership.
5. The Steering Committee
must approve all contracts and/or other agreements obligating the organization.
6. The Steering Committee
may authorize expenditures not included in the annual budget,
and may authorize variations in budgeted expenditures as necessary to fulfill Association
goals.
7. The Steering Committee
may meet informally or by telephone at its discretion.
Article
VIII. Officers
Section
1. Composition and Tenure
A. There
shall be five officers of the Association:
1. President
2. President-Elect
3. Secretary
4. Liaison Coordinator
5. Treasurer
B. Each
officer shall serve for a term of one year.
C. Officers
shall be members of both OACADA and NACADA.
Section
2. Duties and Responsibilities
A. President
- The President shall preside at all meetings of the Association
and Steering Committee. The
President is generally responsible for overseeing all of the Association’s activities. The
President may call special meetings of the Steering Committee and will serve
as an ex officio member of all standing and ad hoc committees. The President
may appoint
an Audit Committee and/or ad hoc committees as needed.
B. President-Elect
- The President-Elect shall perform the duties and responsibilities
of the President
in the President’s absence, and so acting, shall exercise the powers
of the President. The
President-Elect shall serve on the Professional Standards and Development
Committee.
C. Secretary
- The Secretary shall keep records of all meetings of the
Association and the Steering
Committee and shall give notice of special and regular meetings to all members. The
Secretary shall serve on the Communications Committee.
D. Liaison
Coordinator - The Liaison Coordinator shall represent the
interests of the Association
to the Oklahoma State Regents for Higher Education, NACADA, and other professional
educational organizations. The Liaison Coordinator shall serve as chairperson
of the Policy Committee.
E. Treasurer
- The Treasurer will have custody of all OACADA funds and
shall maintain such deposits
in a federally insured depository institution approved by the Steering Committee. The
Treasurer shall also maintain a register accounting for all receipts and disbursements,
provide year to date and annual reports at Steering Committee and Annual
meetings, present the books to a designated committee for audit as needed. The
Treasurer shall serve on the Membership Committee.
Section
3. Interim Officers
A. In case
of vacancy or resignation of the President, the President-Elect
shall become President
for the remainder of that term of office in addition to the next term. A
new President-Elect
shall be elected at the next Annual Meeting.
B. In case
of vacancy or resignation of any other officer, the Steering
Committee shall solicit
applications of candidacy from the eligible members. After considering
the applications,
the Steering Committee shall appoint a new officer to fill the remainder of the
term.
Article
IX. Institutional Representatives
Section
1. Composition and Tenure
A. There
shall be four institutional representatives for the Association:
1. One each from two-year
2. Four-year regional
3. Comprehensive
4. Private institutions
B. Institutional
representatives shall serve for a term of one year.
Section
2. Duties and Responsibilities
Institutional
representatives shall solicit feedback from OACADA members
of the Policy
Committee.
Section
3. Interim Representatives
In case
of vacancy or resignation of any institutional representative,
the Steering
Committee shall solicit applications
of candidacy from eligible members. After considering
the applications, the Steering
Committee shall appoint a new representative to fill the
remainder of the term.
Article
X. Standing Committees
Section
1. Standing Committees Established
There shall
be four Standing Committees of the Association:
1. Professional
Standards and Development
2. Membership
3. Communications
4. Policy
Section
2. Nature of Standing Committees
A. Professional
Standards and Development Committee
1. The committee shall be comprised of a chairperson, the
President-Elect of the association, and members.
2. The purpose of the
committee shall be to develop professional standards for the practice of academic advising
and to promote the professional growth of the membership.
3. This committee acts
as the conference planning committee.
B. Membership
Committee
1. The committee shall be comprised of a chairperson, the
Treasurer of the association,
and member.
2. The purpose of the
committee is to promote, establish, and maintain active membership
in the Association. In
addition, the committee shall encourage and promote
involvement of
all advisors from all institutions
and promote membership in NACADA.
C. Communications
Committee
1. The committee shall be comprised of a chairperson, the
Secretary, and members.
2. The purpose of the
committee is to establish a communication network among advisors
within higher education in
Oklahoma. In addition, the committee is responsible for
producing a newsletter for
the membership.
D. Policy
Committee
1.
The committee shall be comprised of the Liaison Coordinator
as chairperson and the four institutional representative
as members.
2. The purpose of the
committee is to review policy proposals of the OSRHE and share those policy proposals and
their potential impact with the OACADA membership. The committee also seeks to establish
liaisons with NACADA, the Oklahoma State Regents for Higher Education, and other
relevant organizations.
Section
3. Chairpersons of Standing Committees
The Chairpersons
of Professional Standards and Development, Communications,
and Membership Standing Committees
shall be appointed by the OACADA Steering Committee
from among interested members. Committee
Chairpersons will be invited to attend all
meetings of the Steering
Committee. The Chairperson of the Policy Committee is an
elected officer of the Steering
Committee.
Section
4. Duties
Each Standing
Committee shall be responsible for the timely fulfillment
of the purposes
and recommended responsibilities
under the Standing Rules.
Article
XI. Amendment of Bylaws and Standing Rules
A. Amendments
to the bylaws must be ratified by a majority vote of members
present at the Annual or special meeting or by a two-thirds vote of the Steering Committee.
B. Standing
Rules may be enacted, amended, or deleted by a majority
vote of Association members present at an Annual or special meeting or by a two-thirds vote of the Steering Committee.
C. The Secretary
shall maintain a current copy of the Bylaws and Standing
Rules.
Article
XII. Dissolution
Upon dissolution
of this Association, the Steering Committee shall provide
for the payment
of
all
debts and claims against
the Association. All remaining funds and property of the
Association
shall be transferred
to the National Academic Advising Association.
STANDING
RULES
I. Calendar
A. OACADA membership year shall run from July 1 to June 30.
B. OACADA fiscal year
shall run from July 1 to June 30.
C. OACADA officer year
shall run from the first regularly scheduled Steering Committee meeting
following the OACADA annual meeting to the next year’s annual meeting.
II. Membership
Section
1. Membership Procedures
A. Professional - An eligible individual shall become a professional
member in good standing
upon attendance at an OACADA conference/meeting or by submitting the OACADA
Membership Form. A member will be considered as inactive upon failure
to attend
an annual conference/meeting or failure to submit Membership Form. An inactive
member will be removed from all OACADA rosters after a two-year period.
B. Student - An eligible
individual shall become a student member in good standing upon attendance
at an OACADA conference/meeting or by submitting an OACADA Membership
Form. Student memberships will be removed from all OACADA rosters at the
end of each year.
C. Institutional -
An institution shall become a member in good standing upon payment of annual
OACADA dues.
Section
2. Membership Dues
A. At this
time, no professional/student membership dues are collected. Membership
is established
by attendance at an OACADA conference/meeting or by submitting an OACADA
Membership Form prior to the annual meeting.
B. Institutional dues are
$50.00 for institutions with an enrollment under 10,000 and $100.00 for institutions with an enrollment over 10,000 students. The membership
year is from
July 1 to June 30.
III. Steering
Committee
Section
1. Selection
A. At the
end of their term each year, the President and President-Elect
will assume positions
as Past President and President, respectively.
B. Other officer including
the new President-Elect, Secretary, Liaison Coordinator,
and Treasurer,
shall be elected at the Annual Meeting by a majority vote of
members present. An
announcement of upcoming elections shall be sent to all
OACADA members.
Eligible members interested in serving as an officer of the Association may
be nominated
or may submit an application of candidacy to the Steering Committee. The Steering
Committee or an ad hoc committee shall consider all the applications and nominate
two candidates for each office, provided there is more than one applicant. Nominations
will be presented at the Annual Meeting.
C. One representative each
from two-year, four-year regional, comprehensive, and private institutions
shall be elected at the Annual Meeting by a majority vote of members present
from each institutional type. An announcement of upcoming elections shall
be sent to
all OACADA members. Eligible members interested in serving as an institutional representative
may be nominated or may submit an application of candidacy to the Steering
Committee before the Annual Meeting. The Steering Committee or an ad
hoc committee
shall consider all the applications and nominate two candidates for each office
provided there is more than one applicant. Nominations will be presented
at the Annual
Meeting.
Section
2. Ad Hoc Committees
A. Nominating
Committee. It is recommended that a Nominating Committee
be appointed by the
OACADA Spring Conference.
B. Other. Ad
hoc committees shall be appointed by the OACADA Steering Committee, as needed.
IV. Standing
Committees
Section
1. Membership in Standing Committees
A. OACADA
members may communicate their desire to serve on the Professional Standards and Development, Membership, and Communications Committees bycompleting
an interest form prior to the Annual Meeting or by contacting thechairperson
of the committee. Members of the Policy Committee are the institutionalrepresentatives
elected to the Steering Committee.
B. Committee
members shall be selected by the committee chairperson from among those
members indicating interest.
C. Members
shall serve one year terms and may serve consecutive terms.
Section
2. Recommended Activities of Standing
Committees
A. It
is recommended that the Professional Standards and Development
Committee:
1. Develop
professional standards for academic advising.
2. Assist
in planning the annual meeting and develop special retreats and seminars to
promote educational growth and development of the membership.
3. Promote
institutional membership by providing professional development for all advisors
in Oklahoma.
4. Encourage
members to publish in professional journals and present at state, regional, and national conferences.
5. Work
with OACADA Treasurer to prepare annual budget.
6. Prepare
an annual report to be submitted to the Steering Committee before the Annual Meeting.
B. It
is recommended that the Membership Committee:
1. Maintain
accurate records of membership, including collection of dues,
category of
members, status of members, and other data, as needed.
2. Provide
cumulative demographic data about members, as needed.
3. Provide
recognition of academic advisors within the Oklahoma system of higher education.
4. Develop
recommendations for the Steering Committee concerning eligibility and membership requirements.
5. Work
with OACADA Treasurer to prepare annual budget.
6. Prepare
an annual report to be submitted to the Steering Committee before the Annual
Meeting.
C. It
is recommended that the Communications Committee:
1. Establish
a regular newsletter which will comprehensively address issues
pertinent to academic advising in Oklahoma.
2. Aid
other standing committees in publicizing events of interests to the OACADA
membership.
3. Establish
a contact person from each college and/or university in Oklahoma.
4. Work
with OACADA Treasurer to prepare annual budget.
5. Prepare
an annual report to be submitted to the Steering Committee before the
Annual
Meeting.
D. It
is recommended that the Policy Committee:
1. Develop
a communication network within institutional types to provide
feedback on
the impact of potential policy proposals.
2. Prepare
an informational article for each issue of the newsletter.
3. Establish
liaisons with NACADA, Oklahoma State Regents for Higher Education, and
other appropriate groups.
END OF TEXT
OACADA
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