Definition: A NACADA sponsored meeting is one where NACADA is originating the meeting and a budget has been approved by the Region Chair, who then submits the budget to the Executive Office for review and oversight. Funds are kept in NACADA accounts at the Executive Office from meeting to meeting.

Procedures:   See state drive-in financial policy and budget at http://www.nacada.ksu.edu/Forms/statepacket.pdf

Support from the Executive Office :

•  Permission to use NACADA logo for marketing purposes.

*  Permission to use NACADA NBCC affiliation if requested at least 3 weeks prior to the event and approved by the Region Chair & Executive Office Region Liaison. (Allied groups and non-NACADA sponsored meetings are not eligible for this benefit.)

•  Free access to NACADA members via the Executive Office for promotional purposes.

•  Free listing on NACADA web site for promotional purposes, including simple web page for info, registration forms, and location information.

•  If requested, Executive Office personnel, when available, will speak with no honorarium fee - only travel costs

•  One NACADA item (publication or promotional item) provided free for door prize

•  Ability to purchase NACADA supplies (pens/evaluation forms, etc.) at cost for use at conference or for door prizes.

•  Ability to purchase NACADA session evaluations for use at conference at cost

•  Assistance with meeting planning

•  Access to conference planning handbook

•  Review and sign contracts (building, speaker, entertainment, hotel, etc.)

•  Assistance with financial management of conference

•  Pay invoices

•  Maintain funds in a state account

•  Report state account funds to Regional Chair

•  Assistance with on-line survey for evaluation purposes

•  Provide template and suggested questions

•  Send survey to participants

•  Report results to Region Chair

Definition: An advising meeting held by an allied member where a budget is not submitted to the Executive Office for approval or oversight and funds are not kept in the NACADA accounts. Allied Membership fees have been paid. NACADA is not involved in any way and has no liability.

Procedures: 

• Make sure the Allied Membership fees have been paid to NACADA
• Inform the Region Chair of the dates, location and program outline of the meeting. 
• Contact the Executive Office with information/requests regarding the activities of the organization in relation to the items listed in "Support from the Executive Office"

 

Support from the Executive Office :

•  Free listing on NACADA web site for promotional purposes with a link to their website.

•  Development and maintenance of the Allied Member website, if requested.

•  Access to NACADA members via e-mail through the Exec Office and use of NACADA mailing lists on a reciprocal basis in accordance with current NACADA mailing list policy.

•  Identification of the organization as "An Allied Member of the National Academic Advising Association"

•  If requested, Executive Office personnel when available will speak with no honorarium fee - only travel costs charged.

•  Ability to purchase NACADA items for door prizes or distribution at a discount.

•  Ability to purchase NACADA session evaluations and pens for use at conference at a discount.

Definition: An advising meeting held by group where a budget is NOT submitted to the Executive Office for approval or oversight and funds are not kept in the NACADA accounts and is not related to NACADA in any way.

Procedures:

• Inform the Region Chair of the dates, location and program outline of the meeting. 
• Contact the Executive Office with information/requests regarding the activities of the organization and support from NACADA.

Support from the Executive Office:

•  Free listing on NACADA web site for promotional purposes with link to their website if requested.

•  If requested, Executive Office personnel, when available, will speak with no honorarium fee - only travel costs charged.

•  Ability to purchase NACADA items for door prizes or distribution at a discount.

•  Ability to purchase NACADA session evaluations for use at conference at a discount.