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State and Institutional Meeting Procedures - Support from NACADA Executive Office
Below are three
types of meetings which can expect support from the NACADA Executive
Office. Contact Diane Matteson at matteson@ksu.edu
for more information.
There
are 3 types of meetings with various levels of support from NACADA.
1. NACADA
Sponsored Meetings.
2. Allied
Member Meetings (non-NACADA sponsored)
3. State
or institutional meetings (non-NACADA sponsored).
1.
NACADA Sponsored Meetings
Definition:
A NACADA sponsored
meeting is one where NACADA is originating the meeting
and a budget has been approved by the Region
Chair, who then submits the budget to the Executive Office
for review and oversight. Funds are kept in NACADA accounts
at the Executive Office from meeting to meeting.
Procedures:
See NACADA SPONSORED state drive-in Handbook & the NACADA Sponsored Budget & Financial Form
Support
from the Executive Office :
Permission
to use NACADA logo for marketing purposes.
* Permission
to use NACADA NBCC affiliation if requested at least 3 weeks
prior to the event and approved by the Region Chair & Executive
Office Region Liaison. (Allied groups and non-NACADA sponsored
meetings are not eligible for this benefit.)
Free access to NACADA members via the
Executive Office for promotional purposes.
Free listing on NACADA web site for
promotional purposes, including simple web page for info, registration
forms, and location information.
If requested, Executive Office personnel,
when available, will speak with no honorarium fee - only travel
costs
One NACADA item (publication or promotional
item) provided free for door prize
Ability to purchase NACADA supplies
(pens/evaluation forms, etc.) at cost for use at conference or
for door prizes.
Ability to purchase NACADA session
evaluations for use at conference at cost
Assistance with meeting planning
Access to conference planning handbook
Review and sign contracts (building,
speaker, entertainment, hotel, etc.)
Assistance with financial management
of conference
Pay invoices
Maintain funds in a state account
Report state account funds to Regional
Chair
Assistance with on-line survey for
evaluation purposes
Provide template and suggested questions
Send survey to participants
Report results to Region Chair
2.
Allied Member Meetings (non-NACADA sponsored)
Definition:
An advising meeting
held by an allied member where a budget is not submitted to
the Executive Office for approval or oversight and funds are
not kept in the NACADA accounts. Allied Membership fees have
been paid. NACADA is not involved in any way and has no liability.
Procedures:
-
Make
sure the Allied Membership
fees have been paid to NACADA
-
Inform
the Region Chair of
the dates, location and program outline of the meeting.
-
Contact
the Executive Office at matteson@ksu.edu
with information/requests regarding the activities of the
organization in relation to the items listed in "Support
from the Executive Office"
Support
from the Executive Office :
Free
listing on NACADA web site for promotional purposes with a
link to their website.
Access to NACADA members via e-mail
through the Exec Office and use of NACADA mailing lists on a reciprocal
basis in accordance with current NACADA mailing list policy.
Identification of the organization
as "An Allied Member of the National Academic Advising Association"
If requested, Executive Office personnel
when available will speak with no honorarium fee - only travel
costs charged.
Ability to purchase NACADA items for
door prizes or distribution at a discount.
Ability to purchase NACADA session
evaluations for use at conference at a discount.
3.
State or Institutional Advising Meetings (non-NACADA sponsored)
Definition:
An advising meeting held by group where a budget is NOT submitted
to the Executive Office for approval or oversight and funds
are not kept in the NACADA accounts and is not related to NACADA
in any way.
Procedures:
Support
from the Executive Office:
Free
listing on NACADA web site for promotional purposes with link
to their website if requested.
If requested, Executive Office personnel,
when available, will speak with no honorarium fee - only travel
costs charged.
Ability to purchase NACADA items for
door prizes or distribution at a discount.
Ability to purchase NACADA session
evaluations for use at conference at a discount.
Updated 1 18 07
Procedure sections added
1 29 07
Updated 12/08/07 dm
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