1. Selection of the Conference Chair (often selected when the site invitations are accepted.)
2. Program Committee appointments in cooperation with the Conference Chair.
3. Review and approve the proposed conference budget before sending it to the Executive Office and Division Representative for approval.
4. Review of all activity contracts before they are signed by the Executive Office. This includes: hotel, meeting sites, entertainment, speakers, transportation, meal functions off site, etc.

Conference Chairperson’s Role:  The Conference Chair coordinates a majority of the details and elements involved in planning the conference. Responsibilities usually include:

1. Selection and direction of sub-committee chairs
2. Final site selection of the facility -(in cooperation with the Region Chair). The EO must handle negotiations and sign all contracts.
3. Program development and promotion
4. Conduct of the conference
5. Final conference reports

Conference Committee Member's Roles:  Most regions use the conference committee as a group to make major decisions regarding the conference and then divide various responsibilities between the committee members to ensure a quality conference.  Regions which do not involve several people in this process usually have difficulty completing all the tasks. 

Typical duties of commitee members are:

Executive Office Staff Assistance:   Call 785-532-7816 or e-mail matteson@k-state.edu

The Executive Office staff is experienced in meeting planning and is available to consult with Regional Conference planners on specific situations.  Specifically, the Executive Office Liaison will provide assistance in:

1. Finalizing and approving standardized contracts for Executive Director signature (Board mandate, 1998), after the Regional Conference Chair investigates facilities for the site of the conference, transportation, entertainment, and keynote speakers, etc.  These contracts will include important safeguards for NACADA (such as ADA requirements, reasonable cancellation clauses, etc.).
2. Printing of promotional materials, if requested.
3. Distributing promotional announcements via e-mail to NACADA members, as directed by the Conference chair.
4. Updating region and region conference websites at the direction of the region chair/conf. chair.
5. Maintaining conference history and financial updates.
6. In addition, the Executive Office is responsible for the following:
   • Conference registration
   • Collecting conference fees
   • Making nametags and lists of attendees,
   • Ordering ribbons and evaluation forms.
   • Paying all invoices
   • All accounting services
7. Leading a planning/training Session at the National Conference for Region Chairs and Conference Chairs.