Congratulations! You made it! Now a final task to help all conference chairs for the next decade!

The final report will definitely influence many factors for future conferences.

1. Hotels give a better rate if they know approximately how many will come, which nights they will stay and how many rooms will be used.
2. The Conference planning committee will use these numbers to estimate budgets and plan workload.
3. Location choices may be influenced by statistics on report.
4. Evaluations can confirm topics to be continued and new topics/activities to be considered
5. Tasks can be done more efficiently

The following reports must be made:

1. Names, addresses and fees of participants who were NEW registrants on-site must be forwarded to the Executive Office IMMEDIATELY following the conference so they will receive official confirmation of payment and member benefits. In addition, a list of people who were NO SHOWS (did not come to the conference) must be submitted.
2. A final report should be submitted within 30 days. Your reports should be sent to your Region Chair, the Executive Office and next year's Regional Conference Chair. Please include a copy of the
   • printed program with NBCC sessions clearly marked
   • A brief summary of the evaluations
   • Report of # of sleeping rooms used at the hotel and food function attendance at each event.  If you required overflow rooms, please call those hotels for an estimate of the number of attendees which stayed at those hotels. 
3. NOTE:     The Executive Office will have on file a financial statistics and a complete roster of attendees with phone, and e-mail.  A few weeks after the conference (when we have had time to gather payments, etc.) you may ask for a final financial report of the amounts spent and balances in the accounts.