Why
Pre-Register?
Pre-registration should be encouraged
because it:
- starts the revenue coming in sooner
to offset conference expenses
- saves time and congestion on site
- relieves the registration personnel
on site of dealing with large sums of money
- helps determine numbers for duplicating
handouts and programs for the registration packets, as well as
name badges, meal counts, room set ups, etc.
- allows participants to get information
about the conference ahead of time
Early
registration is encouraged by giving a discount to those who register
early. Usually, registration doubles in the last two weeks if an
incentive to register early is not included!
The
Executive Office will accept registrations and payments.
The conference registration brochure directs registration forms
to our office.
- The E. O. enters the member's information
and payments into the master database with a special code for
your conference.
- You provide the E. O. with a "confirmation
letter" and any links to location information on the web
you want sent to the participants to receive by e-mail once they
have registered.
- The E. O. can accept purchase orders
and checks, Visa, MasterCard, and American Express.
- The E. O. generates the name tags,
lists of participants, financial reports, sends receipt books
for you to use on site if necessary and will overnight them to
you a few days before the conference. One of the lists the E.
O. sends is a list of those who still owe money, so it makes it
easier for you to collect that on site.
The E. O. will also send name badge holders, but you will need
to either hand them to the people or insert the name tags yourselves.
For budgeting purposes, allow about 31 cents per name badge holder
& tag.
- The E. O. will also pay bills for you
- just send us the invoices and the bill will be paid and charged
to your Regional Conference account. The Executive Office can
also call in a credit card authorization if that is necessary.
Other
tasks that the executive office can help you with are printing and
mailing of your call for proposals and your registration brochures.
PLEASE
SEND A COPY OF THE REGISTRATION BROCHURE AND REGISTRATION FORM TO
THE EXECUTIVE OFFICE FOR PROOFING BEFORE FINALS ARE PRINTED.
Refund
Policy
Refund/Substitution Policy:
Between registering
and 3 weeks before the conference,
if you need to cancel, you may:
- Transfer your paid conference registration
to another individual from your institution.
(If this person is not a current NACADA member, they will either
be asked to pay the $55 membership fee OR pay the non-member fee.)
- Apply your paid registration to another
NACADA event.
- Request, in writing, a refund of paid
registration fees (less $25) .
Between 3 weeks prior to and the beginning of the
conference, you may
- Transfer your paid conference registration
to another individual from your institution (see above).
- Apply your paid registration to another
NACADA event.
- Request, in writing, a refund of 50%
of paid registration fees . (this is currently under discussion
and may change)
After the beginning of the conference, no
refunds can be issued due to facility
obligations, but
substitutions will be allowed.
Membership fees will always be retained.
There
will always be a certain percentage of people whose plans will change.
Confirmation
Letter
This letter is sent by e-mail to participants
to confirm that their registration has been received. It is composed
by the Regional Conference chair or committee. It should include:
- a receipt (or invoice if a Purchase
Order has been sent) furnished by EO.
- reiteration of dates, place and abbreviated
schedule of conference.
- highlights of special events
- directions (driving and flying)
- exact location and time of registration
- hotel/emergency numbers to leave for
home and office
- information about local attractions
and events for after hours
- information about preconference workshops,
etc.
- instructions if you want them to bring
anything (handouts, school spirit items, etc.
- indication of the type of dress expected
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