Use of Logo Policy:

The proper use of the NACADA logo by Regions is a responsibility of the Region Chair.  A description of approved uses is located at the NACADA web site at http://www.nacada.ksu.edu/PolicyProc/AssoPolicies.htm

If you have questions about this, or any other NACADA policy, do not hesitate to contact the Executive office at nacada@ksu.edu.

Promotion is electronically delivered for the most part to NACADA members and usually includes:

1. Monthly EO Highlights sent to all members which contain links to Region Conference Web pages. 
2. E-mail through the Executive Office to all members of Region (initiated by the Conference Chair and Committee)    E-mail announcement samples
   1. Save this date announcement
   2. Call for Proposals on-line system announcement to allow professionals in your region to submit proposals for concurrent sessions, roundtables, workshops, etc. This information can be sent by e-mail to all members of your region. If you mail a postcard, it can also serve as an announcement of the conference dates and place and point readers to the web page for the on-line submission process.
   3. Upcoming deadlines approaching
   4. Special announcments as needed leading up to the conference.
3. News releases on a local level. 

The Region Conference Website is the focus of dissemination of information regarding the conference.  Keeping this updated is of vital importance.  Region conference chairs or a designated committee member, sends updates to the NACADA Liaison (matteson@ksu.edu) for posting to the website.  Please review the optimizing web page updates

link before you send materials to Diane. 

Information is added to the web site as it becomes available, a registration form is posted there for duplication and the people fax them directly to the executive office.  E-mail announcements can be sent out to current and recent members of  your region at the request of the region conference chair/committee by sending the announcement to Diane Matteson matteson@ksu.edu.  Usually, we can send these out within 3 days, sometimes sooner. 

The Region Conference Website should include:

• dates of meeting
• NACADA logo and name of the region holding the meeting.
• host institution's name (if there is one)
• place
• theme
• tentative agenda
• program topics
• program highlights/activities
• NBCC- Nat'l board Certified Counselor credit explanation
  • "NACADA is recognized by the National Board of Certified Counselors to offer continuing education units for National Certified Counselors. Information will be available at the conference registration desk."
• hotel registration phone and fax and information regarding date block is released
• local area attractions
• transportation information
• information about planned special events (including extra costs)
• registration form
• refund policy
  • Paid registrations can be transferred to another person from that insitution at any time.
• "A  refund of conference fees (less a $25 handling fee) will be made only if a written or e-mail request is received by ________ (two or three weeks before the conference). After that date, refunds of 50% of the registration fees will be issued. Membership fees will be retained.
• Paid registrations may be transferred to another individual at your institution if you notify NACADA in writing. If the substitute is not a member, the member fees will need to be paid for that individual to obtain the member rate."
• accepted methods of payment
• deadlines for conference registration and hotel reservations
• statement of non-discrimination
  • "NACADA does not discriminate on the basis of race, creed, gender, sexual orientation, national origin, age, disability, or marital status."
• statement of what happens if conference is cancelled
  • "NACADA cannot be responsible for any expenses incurred by the participants (other than registration fees) in the case of cancellation of the conference.  Registration fees will be refunded.
• The standardized registration form (provided by the EO) contains appropriate requests for the following information:
  • special needs request procedures (physical acessiblity and dietary needs)
  • statement to exclude individual from published list of participants
  • statement for individuals to choose to keep directory information private
•  workshop registrations customized to your region.

The Executive Office will work with you to create a Regional Conference Web site on the NACADA web site. For all Regional conferences, the web sites will be housed in the Executive Office. Updates can be made by e-mailing matteson@ksu.edu  Please review the optimizing web page updates link before you send materials to Diane.