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Promotions and Web Page Development

Overview

Use of Logo Policy:

The proper use of the NACADA logo by Regions is a responsibility of the Region Chair.  A description of approved uses is located at the NACADA web site at http://www.nacada.ksu.edu/PolicyProc/AssoPolicies.htm

If you have questions about this, or any other NACADA policy, do not hesitate to contact the Executive office at nacada@ksu.edu.

Promotion is electronically delivered for the most part to NACADA members and usually includes:

  1. Monthly EO Highlights sent to all members which contain links to Region Conference Web pages. 
  2. E-mail through the Executive Office to all members of Region (initiated by the Conference Chair and Committee)    E-mail announcement samples
    1. Save this date announcement
    2. Call for Proposals on-line system announcement to allow professionals in your region to submit proposals for concurrent sessions, roundtables, workshops, etc. This information can be sent by e-mail to all members of your region. If you mail a postcard, it can also serve as an announcement of the conference dates and place and point readers to the web page for the on-line submission process.
    3. Upcoming deadlines approaching
    4. Special announcments as needed leading up to the conference.
  3. News releases on a local level. 

The Region Conference Website is the focus of dissemination of information regarding the conference.  Keeping this updated is of vital importance.  Region conference chairs or a designated committee member, sends updates to the NACADA Liaison (matteson@ksu.edu) for posting to the website.  Please review the optimizing web page updates

link before you send materials to Diane. 

Information is added to the web site as it becomes available, a registration form is posted there for duplication and the people fax them directly to the executive office.  E-mail announcements can be sent out to current and recent members of  your region at the request of the region conference chair/committee by sending the announcement to Diane Matteson matteson@ksu.edu.  Usually, we can send these out within 3 days, sometimes sooner. 

The Region Conference Website should include:

  • dates of meeting
  • NACADA logo and name of the region holding the meeting.
  • host institution's name (if there is one)
  • place
  • theme
  • tentative agenda
  • program topics
  • program highlights/activities
  • NBCC- Nat'l board Certified Counselor credit explanation
    • "NACADA is recognized by the National Board of Certified Counselors to offer continuing education units for National Certified Counselors. Information will be available at the conference registration desk."
  • hotel registration phone and fax and information regarding date block is released
  • local area attractions
  • transportation information
  • information about planned special events (including extra costs)
  • registration form
  • refund policy
    • Paid registrations can be transferred to another person from that insitution at any time.
    • "A  refund of conference fees (less a $25 handling fee) will be made only if a written or e-mail request is received by ________ (two or three weeks before the conference). After that date, refunds of 50% of the registration fees will be issued. Membership fees will be retained.
    • Paid registrations may be transferred to another individual at your institution if you notify NACADA in writing. If the substitute is not a member, the member fees will need to be paid for that individual to obtain the member rate."
  • accepted methods of payment
  • deadlines for conference registration and hotel reservations
  • statement of non-discrimination
    • "NACADA does not discriminate on the basis of race, creed, gender, sexual orientation, national origin, age, disability, or marital status."
  • statement of what happens if conference is cancelled
    • "NACADA cannot be responsible for any expenses incurred by the participants (other than registration fees) in the case of cancellation of the conference.  Registration fees will be refunded.
  • The standardized registration form (provided by the EO) contains appropriate requests for the following information:
    • special needs request procedures (physical acessiblity and dietary needs)
    • statement to exclude individual from published list of participants
    • statement for individuals to choose to keep directory information private
    •  workshop registrations customized to your region.

The Executive Office will work with you to create a Regional Conference Web site on the NACADA web site. For all Regional conferences, the web sites will be housed in the Executive Office. Updates can be made by e-mailing matteson@ksu.edu  Please review the optimizing web page updates link before you send materials to Diane. 

 

 
NACADA Executive Office
Kansas State University
2323 Anderson Avenue, Suite 225
Manhattan, KS  66502-2912
Phone: (785) 532-5717   Fax: (785) 532-7732
e-mail: nacada@ksu.edu

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