Use of Logo Policy:

The proper use of the NACADA logo by Regions is a responsibility of the Region Chair.  A description of approved uses is located at the NACADA web site at http://www.nacada.ksu.edu/PolicyProc/AssoPolicies.htm

If you have questions about this, or any other NACADA policy, do not hesitate to contact the Executive office at nacada@ksu.edu.

Promotion is electronically delivered for the most part to NACADA members and usually includes:

1. Monthly EO Highlights sent to all members which contain links to Region Conference Web pages. 
2. E-mail through the Executive Office to all members of Region (initiated by the Conference Chair and Committee)
   1. Save this date announcement (some regions also send this out in postcard format)
   2. Call for Proposals on-line system announcement to allow professionals in your region to submit proposals for concurrent sessions, roundtables, workshops, etc. This information can be sent by e-mail to all members of your region. If you mail a postcard, it can also serve as an announcement of the conference dates and place and point readers to the web page for the on-line submission process.
   3. Upcoming deadlines approaching
   4. Special announcments as needed leading up to the conference.
3. Newsletter reports (submitted quarterly by the Region Chair)
4. News releases on a local level. 

The Region Conference Website is the focus of dissemination of information regarding the conference.  Keeping this updated is of vital importance.  Region conference chairs or a designated committee member, sends updates to the NACADA Liaison (matteson@ksu.edu) for posting to the website.  Please review the optimizing web page updates

link before you send materials to Diane. 

Information is added to the web site as it becomes available, a registration form is posted there for duplication and the people fax them directly to the executive office.  E-mail announcements can be sent out to current and recent members of  your region at the request of the region conference chair/committee by sending the announcement to Diane Matteson matteson@ksu.edu.  Usually, we can send these out within 3 days, sometimes sooner. 

If you desire to send out a printed piece, the approved template for conference registration brochures is located at the Regional Conference Chairs Information. It must include the NACADA logo in the upper left corner. Artwork can be included on the front panel. The registration page is a standard format which can be adjusted by the executive office staff if you have changes. The back panel should include a mail panel with an imprinted permit. If you wish the Executive Office to mail this piece, our return address and mail permit must be used. The postage will be charged directly to the Regional Conference account.

The Region Conference Website should include:

• dates of meeting
• NACADA logo and name of the region holding the meeting.
• host institution's name
• place
• theme
• tentative agenda
• program topics
• program highlights/activities
• NBCC- Nat'l board Certified Counselor credit explanation
  • "NACADA is recognized by the National Board of Certified Counselors to offer continuing education units for National Certified Counselors. Information will be available at the conference registration desk."
• hotel registration phone and fax and information regarding date block is released
• local area attractions
• transportation information
• information about planned special events (including extra costs)
• registration form
• refund policy
  • Paid registrations can be transferred to another person from that insitution at any time.
• "A  refund of conference fees (less a $25 handling fee) will be made only if a written or e-mail request is received by ________ (two or three weeks before the conference). After that date, refunds of 50% of the registration fees will be issued. Membership fees will be retained.
• Paid registrations may be transferred to another individual at your institution if you notify NACADA in writing. If the substitute is not a member, the member fees will need to be paid for that individual to obtain the member rate."
• accepted methods of payment
• deadlines for conference registration and hotel reservations
• web site address(es) for this registration information (if this is a printed piece)
• statement of non-discrimination
  • "NACADA does not discriminate on the basis of race, creed, gender, sexual orientation, national origin, age, disability, or marital status."
• statement of what happens if conference is cancelled
  • "NACADA cannot be responsible for any expenses incurred by the participants (other than registration fees) in the case of cancellation of the conference.
• The standardized registration form (provided by the EO) contains appropriate requests for the following information:
  • special needs request procedures (physical acessiblity and dietary needs)
  • statement to exclude individual from published list of participants
  • statement for individuals to choose to keep directory information private
•  workshop registrations customized to your region.

The Executive Office will work with you to create a Regional Conference Web site on the NACADA web site. For all Regional conferences, the web sites will be housed in the Executive Office. Updates can be made by e-mailing matteson@ksu.edu  Please review the optimizing web page updates link before you send materials to Diane.