Present: Chuck Allen, Mike Martin, Linda Lantaff, Susan Fread, Sandy Waters, Joanne Daminger, Paula Dollarhide, Jenna Dolan, Kimberly Brown, Kate Bruffett, Bill Elliott, April Smith.

State Reports

New Jersey : Two hundred and fifty people attended NJ state workshop. Dr. Peter Hagen gave keynote. It was a very good day. Paula gave a special thanks to Linda at Kean University for planning the event. The state of NJ is having budget issues which is having an impact on advisors’ participation in conferences and well as their sense of security in their jobs. The next state conference is planned for June 14 th . Co-chairs are already selected. President of NACADA will be the keynote.

Virginia : The November 17th State workshop was postponed due to low response. They are now looking to have the workshop in March. Heidi from Lynchburg is chairing the workshop. Virginia is also working on creating a steering committee. Twenty-five individuals responded to an email and have indicated an interest into serving on the committee.

DC : Kate reports that DC has no money, but they are planning a workshop. Kate has set up a steering committee comprised of representatives from the major institutions in the area. A drive-in conference is planned for February 23. Theme is “Checking-in and Checking-up” and focuses on mental health issues and working with helicopter parents. A panel of counseling center directors will speak about mental health issues, best practices for advisors, and warning signs. They are hoping for attendance of 40 people. Networking is another goal of this workshop. Kate is working at increasing membership. The DC steering committee members are calling some institutions to encourage involvement.

PA- East ; Dean of Ambler Campus was keynote at drive in conference on November 10th. Approximately 80 participants were registered. Final paperwork for the conference is still being completed. Chuck is looking for a replacement for his position as a state representative. He has someone interested but there is some resistance from her institution. Chuck will remain in the position until a replacement is found.

Maryland : The national conference will be held in Baltimore , in the convention center. The Hyatt Regency will also host some events. Please encourage folks at your institutions to volunteers. The theme is “Advisors as Navigators”. A state conference will be planned for 2008. They are looking for a centrally located college. A few people have volunteered to work on the drive in.

Liaison Reports

Membership : Joanne feels that she followed up with the suggestions from the June meeting; however, she feels that she is not that much further ahead. Diane M. at national already had the databases that we collected. National was going to design a flyer to be placed in the newsletter and for contacting other organizations. Joanne feels that in order to move this further along we need to go through National Office.

Three award submissions have been received. The awards will be review later today. The committee discussion several options for making the submission process easier. A two step process was recommended so some parts can be submitted electronically.The committee discussed moving the deadline back to the end of January 21st. It was also suggested that participation could be increased through print and electronic means.

Joanne is still trying to find out why the new advisor award requires that the new advisor be a member of NACADA. Because the guidelines were created by this committee, Joanne will make sure it gets changed.

Publicity: It was suggested that we put a counter on the newsletter. Jenna will provide information. Mike suggested adding photos of steering committee. Sandy will ask National to add State Rep Ribbons to those available for conferences.

A new graphic for regional is needed so DC is represented. Jenna suggested instead of having large blocks of information on each Steering Committee member that links are created to another page. Other suggestions included making steering committee members links to reports and pictures, making changes to the awards page and making pages pdfs.

Site Selection : The 2008 conference is scheduled to be at station square in the same hotel as the last time the conference was held in Pittsburgh . Mike still has some concerns about hotel space in Delaware for 2009. He will keep working with the committee. Future Regional Conferences are planned for: Atlantic City 2010, Western VA 2011, MD 2012, Northern NJ 2013, Eastern PA 2014, Eastern VA 2015.

Mentor : The Committee discussed the Mentor program to be held on the second night of the Regional Conference in perhaps in a lounge area. Sandy asked if the partners from last year should be invited to participate in the reception. It was suggested that current Mentors invite their Mentee to come to the conference and participate in the reception. New mentors and mentees will be solicited.

Tour of Hotel Facilities

The Committee toured the facilities of the Holiday Inn and Courtyard Marriott.

Regional Representative Report

National Office is realizing how critical the regions are to the whole organization. They promoted that each region should have a strategic plan and goals. National Office also asked that each region have some by-laws.

The committee reviewed the goals. Joanne will review the membership numbers for this year.

To date the membership has not been surveyed to determine needs and possible programming for the region. Ways to survey the membership were discussed. It was suggested that the members also evaluate the programs and services we are already are offering. It was discussed that the survey should have some defined objective.

2006-2007 Goals

1. Increase NACADA membership by 5 percent.
2. Increase submissions for regional and national awards, scholarships and conference presentations.
3. Plan for future state and regional conferences

Budget Review

The budget was reviewed. It was suggested that printing and postage be increased to be able to increase our paper communication with our members.

The line for keynote speakers at State Conferences was questioned. Was it ever used? It was agreed that the funding for state conference keynote speakers line would be changed to simply funding for state conferences.

Another discussion ensued about the problem with the limitations on the fee that could be paid to keynote speakers. It was noted that quality speakers cannot be gotten for the $500.00 that is allowed by the national office. It was felt that it is time that the amount needs to be increased.

It was agreed that the line for Region Chair travel will be deleted and a line for the Site Selection Liaison for travel and expenses be added. The $500.00 will be moved to this new line.

Friday December 1, 2006

Sandy reported the National Office has given permission to spend some of our budget by December 31, 2006. Jenna will order portfolios for the conference.

The Steering Committee discussed starting a scholarship for students who are presenting at a regional or national conference. It was suggested that this be a grant program. And perhaps the student needs to write and article for our newsletter about their experience.

It was also discussed that the Jeff Gardner Scholarship be changed to include conference registration and fees. It was agreed that this will be tabled until June.

Sandy brought up the idea of having Community Service Project at the regional conference. At the region meeting at the national thought it was a good idea. Examples are canned goods, story book, or school supplies donations. Another idea discussed was a monetary donation that will be given to a predetermined charity or organization. Sandy volunteered to look into this.

Conference Planning

Conference Registration: Jenna discussed the problem with March to March registrations in relation to conference registration. National office requires that we collect the NACADA membership fees if they have not been paid. Sandy will try to contact the members who need to renew, so this does not become a problem in March. Sandy will bring it up in the conference call next week.

Call for Proposals : Not very many submissions have been made. To date approximately 25 submissions were received with a deadline of today. The committee discussed the need to extend the deadline.

The Conference Committee: Dana Baker of Montgomery College will be responsible for registration. George Mason University has also volunteered staff.

Conference Schedule: Jenna suggested kicking off the conference with a meal and keynote. The awards breakfast will be held last day.

It was suggested that the mentoring session and the dinner be switched on the schedule.

Conference Budget

The meals have not yet been selected. Choices will be dictated by costs. Sandy suggested that $60.00 is what national considers the amount per person to be spent on food.

244 rooms must be booked to get meeting rooms comped. Otherwise, the meeting rooms could run $1000-$1500.

Registration will open in two weeks.

Volunteer Chair will contact those people who have volunteered. State meetings will again give certificates for presenters from their state. The Regional Rep signs each one as well as the state reps.

Jenna and Chuck will purchase certificate covers, name badge holders, conference give aways, a registration box, rubber tubs for storage of supplies and baskets for give aways. It was suggested that some of the gifts should come out of the regional budget. In prior years some of the state reps paid for the items. The gift for the keynote will be purchased.

Joanne indicated that the awards will be purchased by December.

Jenna will redo budget and sent it out to the steering committee.

A question about which budget the Best of Region comes from was raised.- Sandy will verify.

It was suggested that the charge for credit cards should be increased. Money for post cards should also be added.

Hospitality

Jenna indicated that there is a lot of shopping options in the area. Some Washington sites require a contact with an individual’s congressman. It was agreed that Jenna would try to book a moon light tour of the monuments for Friday evening.

The poster session may or may not fly this time depending on the number of presentations. Diane M. reported as of now 37 proposals have been submitted.

Diane reported that we can earmark funds in state and conference budgets.

State Reps will contact state members to bring promotional items from their institutions or area.

It was agreed that one registration chair would have a comped registration.

Steering Committee Members discussed posting current openings on the steering committee and will have a committee to review application. A training session was also discussed for state representatives.

Meeting Adjourned

11:00 am

Respectfully Submitted,

Linda Lantaff