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NACADA
Mid-Atlantic Region 2 By-Laws
NACADA
Mid-Atlantic (Region 2) By-Laws Adopted October
2, 2008
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The Regional Executive Steering Committee (from
here on, referred to as Steering Committee) shall consist of
up to sixteen (16) members, including the elected Regional Representative
to the national organization, State/District Coordinators, and
past, present, and future regional conference chairs. In the
event that a past, present, and/or future regional conference
chair also serves as one of the other executive committee roles,
then the executive committee will actually be less than fifteen
members. The current Regional Representative will act as the
committee chair and will produce the regional report. All committee
members must be current members of NACADA.
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State Coordinators, the Site Selection Coordinator,
Awards Chair, Membership Coordinator, and Mentoring Program
Coordinator will be elected and will serve staggered terms of
two years, allowing one repeat term (two new or repeat members
beginning their terms of office at the end of each regional
conference). The Steering Committee is charged with securing
state representatives who represent the diversity of our organization,
including:
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Representation by both sexes.
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Representation by both two- and four-year institutions.
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Representation by both faculty and professional
advisors.
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Representation of ethnic and cultural diversity.
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Meetings
of the Steering Committee are expected to take place in the
first Thursday and Friday in December (at the site of the Regional
Conference) and the first Thursday and Friday in June each year.
A quorum of the executive committee will consist of at least
51% of the number of Regional Executive Committee members.
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In the event of an unexpected vacancy, the Regional
Representative (chair) will recruit a NACADA member to complete
the unexpired term by advertising the opening to the membership
in that state/area and soliciting input from the steering committee.
The newly chosen state representative will complete the unexpired
term and may continue for a second term, in accordance with
By-Law 2.
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Regional
Steering Committee members are expected to attend the regional
conference and, if possible, the national conferences annually.
Regional Executive Committee members are required to attend
the regional conference, the two regional board meetings, and,
if possible, the national conference annually. Failure to attend
one event (an event being the regional conference or a regional
board meeting) within a given two-year term will result in a
warning of dismissal; failure to attend two events within a
given two-year term will result in an automatic dismissal from
the Regional Steering Committee.
- The Regional
Steering Committee shall carry out the following responsibilities,
assisted by ad hoc committees as needed:
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Site selection
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Membership
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Secretary
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Publicity
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Emerging Leaders Program (Mentoring)
Assignments
will be divided among the Regional Steering Committee members
after the regional conference or will be recruited for independently,
if appropriate.
- Amendments
to the By-laws can be made by a majority vote at the regional
meetings. Proposed amendments should be submitted to the committee
chair by December 1 so that they can be published in the regional
report. Amendments to the By-laws and changes to the responsibilities
of the state coordinators can be made by a majority vote of the
Steering Committee in attendance at the regional meeting (must
have a quorum in attendance in order to conduct a vote). Proposed
amendments should be submitted to the Regional Chair before the
December regional board meeting so that they can be voted on and
published in the regional report.
Regional
Executive Committee Positions and Responsibilities
Regional
Representative
- Chair meetings
- Make arrangements for
May/June meeting
- Set agenda for regional
meetings
- Set goals for region
- Develop budget and submit
to national board
- Present regional issues
to national board
- Submit article(s) for
NACADA Newsletter
State
Coordinators
- Coordinate advising
in state activities/meetings
- Present state issues
to regional board
- Identify NACADA members
in state that could chair/host meetings, conferences, and/or
be involved on a state, regional, or national level
- Participate in setting
goals and budget for the region
- Identify facilities
in state for possible state/regional meetings
Past
Conference Chair
- Serve as advisor to
Present and Future Conference Chairs
- Assist Regional Board
members as needed
Present
Conference Chair
- Coordinate all functions
of the Regional Conference
- Select subcommittee
chairs for the conference
- Present conference budget
and theme to the Regional Board for approval
- Handle all financial
arrangements for conference and for December Board meeting
- Make arrangements for
the December meeting
Future
Conference Chair
- Provide information
regarding Regional Conference for following year
- Assist Regional Board
members as needed
Site
Selection
- Gather information from
surveys and regional board members and identify potential meeting
sites and meeting chairs
- Contact potential chairs/discuss
interest and responsibilities
- Meet with potential
chairs at possible sites to discuss details
- Make recommendations
to the Regional Board so that sites are selected in at least
two years in advance
Awards
- Coordinate
the Regional Awards program, soliciting nominations and notifying
the Region Steering Committee of award-winners.
- Ensure
that funds are distributed to award winners, notifying the national
NACADA office of the recipients each year.
Membership
Coordinator
- Identify membership
recruitment activities
- Develop cost figures
to implement recruitment activities and make recommendations
to the Regional Board
- Implement activities
as determined by the Regional Board
- Assist
State Coordinators
on implementing regional membership drive campaigns
Mentoring
Program Coordinator
- Recruits mentors and
mentees from those members attending the regional conference
- Matches the members
and invites all to a reception held at the conference
- Work with the conference
chair(s) to plan a Mentor ’s Reception
- Work with the hotel
on specifics for the reception, if needed
- Provide a report to
the Regional Steering Committee at the May/June meeting
Qualifications
for all positions:
- Member of NACADA
- Active involvement in
academic advising activities on local campus
- Support from institution
and supervisor, including financial support for expenses not
covered by NACADA
- Excellent communication
and presentation skills
- Excellent organization,
planning and follow through skills
- Computer skills highly
recommended
- Available to attend
regional board meetings in June and December and the Regional
Conference in the spring.
Job
description for State Coordinators
The
state coordinator is selected to:
- represent the issues
that impact on academic advising within his or her state to
the regional planning board;
- encourage/develop/facilitate
the development of professionals engaged in academic advising
activities; and
- Promote the National
Academic Advising Association and its resources within the state.
This
can be accomplished through a variety of activities, which could
include:
- Organization of a state
advising network.
- Coordination of state
or local activities/workshops.
- Creation of a state-wide
electronic distribution list.
- Reporting on state activities
through the biannual Regional Update (Newsletter).
- Attendance/presentations
at professional activities where the attendees may have some
interest in or connection to academic advising, i.e. state meetings.
- Encourage system-wide
advising networks, i.e. state colleges, community colleges,
etc.
All
six state representatives will also have other responsibilities
directly related to the region. Those specific responsibilities
include: membership, publicity, meeting site coordinator, secretary,
regional website coordinator, and conference website coordinator.
Prior to the first meeting of the new board, the coordinators
need to indicate to the regional representative which additional
area is of interest to them and where they feel they can best
contribute. Final decisions would be made at the initial meeting.
All
state representatives are expected to attend the regional conference
at their institution’s expense. Attendance is also expected at
the June and December planning meetings annually. For these planning
meetings, NACADA will pay for one-half of the room rate, a per
mile reimbursement for travel, and up to the approved per diem
for food expenses with receipts.
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