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Academic Advising Today Publication Guidelines and Information

Article Submission - General Information

NACADA welcomes member articles and opinion pieces that are directed to practicing advisors and advising administrators. Submissions are reviewed and selected by members of the Editorial Team, and articles are printed as space is available.

Authors should strive to represent a balanced perspective on their chosen topic. The ideal submission is educational in nature, positive in tone, and focused on particular aspects of academic advising. 

  • In addition to general articles, AAT also includes Vantage Point and C/IG-sponsored articles.
    • Vantage Point pieces are a type of general article which feature the unique story of one of the myriad of advisors (or advising teams) who makes up our diverse association. Advisors come from a wide variety of backgrounds, advise diverse student populations, and work in vastly different settings. In short, every advisor (and advising team) has an individual vantage point!
    • Commission and Interest Group sponsored authors are noted as such in the article title. Authors must be current members of NACADA and the Commission or Interest Group they are representing in their article and must be approved by the CIG Chair.
  • Articles should be 1000-1500 words in length, not counting the title or reference citations.
  • References to other resources such as books/articles/websites that provide background must be appropriately cited using the guidelines of the Publication Manual of the American Psychological Association, 6th edition (or, in discipline-specific cases, the MLA Handbook for Writers, 7th edition).  Footnotes will not be accepted.  Improperly citing or failing to cite quotations and references is plagiarism and disqualifies a submission from publication.
  • Commercial messages and promotions will not be accepted; submissions must be both product- and vendor-neutral.

Writing Tips

  • Articles are generally written in third person (Advisors… They...).
    • First person perspective ("I" for an individual author or "We" for multiple authors) may sometimes be warranted, most often in the case of Vantage Point pieces.
      • Individual authors should not employ the "royal" we as subject (assuming membership; we need to conduct more research) or our as a possessive.
    • Second person (you) should only be used in dialogue or when quoting verbatim from others.  Submissions written in second person will not be accepted.
  • Authors should use active voice whenever possible because it generally makes for concise and meaningful text.
  • Avoid writing about the writing ("In this article, the authors will address...").  When absolutely necessary to provide structure, use present tense ("The following section addresses...").
  • Use numerals in series only when placing items in rank order; if all listed items carry equal weight, use bullets.
  • Use the serial comma ("peer, professional, and graduate students").
Formatting
  • Articles should be formatted in ARIAL 10 pt or Calibri 11 pt font, single-spaced.
  • All contributing authors should be identified at the end of the article, including name, position title, department/college, institution, and email address.

 

Submission Process

  • Articles should be submitted as email attachments to Managing Editor Leigh Cunningham at Leigh@ksu.edu.
  • In submitting the article, the author agrees to the following stipulations:
    • The author guarantees that the article is original and accurate and does not infringe on any copyright or proprietary right of others. In the event of such claim, action or proceeding instituted against the author as a result of an alleged violation of such right, NACADA will be held harmless.
    • The author also grants and assigns to NACADA full and exclusive rights to publish the article. The author grants NACADA the right to print and reprint the article. NACADA, in turn, grants the article author ‘not for profit’ use of the article on the author’s home campus. The author agrees to obtain NACADA permission prior to using the article in other situations.
    • Author photos are included with all articles. Upon acceptance, authors will be asked to submit a “headshot” (in either .jpg or .gif format) of themselves (or a group shot if that is preferred in the case of multiple authors) as an email attachment.
    • Articles that were printed elsewhere cannot be reprinted in Academic Advising Today without written permission from the original printing source.
    • At the completion of the editing process, and prior to publication, authors will be required to sign an Author Agreement Form (find in right-hand column of this webpage).
Article Submission Deadlines
General member and C/IG-sponsored article publication dates and deadlines are as follows:
  • March edition--submissions must be received by December 1 for consideration
  • June edition--submissions must be received by March 15 for consideration
  • September edition--submissions must be received by June 15 for consideration
  • December edition--submissions must be received by September 1 for consideration
Timelines
  • Submission review is on-going.  Selection for each edition is made from submitted articles in the week following each submission deadline.
  • Following each deadline, authors are notified of:
    • Conditional acceptance - The author will be connected with the AAT Copy Editor to begin the editing process, which generally takes about 8 weeks.  If the process is successful and agreement on a final version is reached, the article will be published.
    • Non-acceptance with suggestions for revision - Reviewers consider the piece to have potential for publication, but revision by the author is needed before the piece could go to the AAT Copy Editor.  Authors are encouraged to revise and resubmit for the next deadline.
    • Rejection - Reviewers do not consider the submission appropriate for this publication.
Publication Acknowledgement

Publication of AAT articles is announced in an email to all NACADA members.  Additionally, a letter of recognition from the Executive Director is sent to the author(s)' administrator(s) of choice.  When the article is accepted for publication, the author(s) will be asked to provide the name and email address of the campus administrator(s) who should receive this letter.

 


About Titles

Academic Advising Today references and publishes many outstanding advising professionals who hold a Ph.D. in fields not directly related to their advising work and/or who do not hold a Ph.D. because it is not the terminal degree in their discipline. Therefore, when titles are required, we find “Mr.” and “Ms.” most appropriate and egalitarian for our audience.

<>Also, as noted by the Kansas State University Style Guide, in general, Dr. should not be used before a name of someone who has a Ph.D. or other doctoral degree. To establish someone’s credentials, the preferred form is to use a phrase. Use of Ph.D.should be avoided unless necessary to establish credentials.  It is acceptable to use Dr. on first reference as a formal title before the name of a physician or an individual who is a doctor of dental surgery, doctor of medicine, doctor of optometry or doctor of osteopathic medicine.

Examples:
    Susie Smith, professor of chemistry
    John Doe, who has a doctorate in biology


Copyright and Fair Use

Copyright: All materials in Academic Advising Today are copyrighted by the National Academic Advising Association (see http://www.nacada.ksu.edu/copyright.aspx for NACADA’s complete Copyright statement).

Fair Use:  NACADA members are encouraged to use properly cited quotations as part of scholarly research; likewise, they are encouraged to share articles with individual colleagues. However, the use or reprinting of Academic Advising Today articles for advisor in-service, campus newsletters, advisors handbooks, etc. requires copyright permission from NACADA.

NACADA's Fair Use Policy

NACADA holds the exclusive copyright for all NACADA publications, including all that appears in electronic (Web, video, CD, audio download, streaming video, etc.) and nonelectronic (print) form. Copyright protects the expression in the work, not the facts, information, or ideas. However, since copyright protects the format, organization, sequence, and style of publications as part of the expression, paraphrasing is only appropriate for limited portions of the original and should credit the source. Close paraphrasing is akin to direct quotation thus permission must be sought from NACADA before using NACADA copyrights materials.

Definitions

Member benefit publications: The NACADA Journal, Academic Advising Today, and the Clearinghouse of Academic Advising Resources (found on the NACADA Web site) are received or accessed as benefits of NACADA membership and thus are known as “member benefit publications.”

Member discounted Publications and Materials: Books, pocket guides (in print or CD format), and specialty publications (DVDs, Webinars, CDs, video, etc.)  that are offered for purchase are NOT “member benefit publications” and thus are known as “member discounted publications and materials.”

Permissions for Use in Scholarly Research

To advance the advising profession, NACADA members are encouraged to share information found in NACADA resources with individual colleagues. Therefore, current NACADA members may use information in these publications free of charge for scholarly research purposes, when cited appropriately in the end product. Short quotations and data originally published by NACADA may be used as specifically permissible under prevailing fair use law (see http://www.copyright.gov/fls/fl102.html).

The reproduction or use of chapters, articles, pages, clips, or partial pages/clips from NACADA publications is strictly forbidden for any purpose without express, written permission from NACADA. For specific information about requesting written permission from NACADA, see Requesting Persmission to Use NACADA Materials (below). Information on fair use law, including the latest amendments, can be obtained through the U.S. Copyright Office at www.copyright.gov.

NACADA Member* Use of NACADA Materials for Campus Publications and Workshops

*Membership status is based on the date that the material is used or permission is requested; it is not related to the publication date of the material.

Member benefit publication use: NACADA members* may use or copy articles, pages, or partial pages from NACADA member benefit publications (see definitions above) for their own internal campus use such as workshops; campus newsletters; password protected Intranet, e-reserves or e-Learning systems (i.e. Blackboard, WebCT, Axio Learning, etc.). (Note: this does not cover course usage). Copies must contain the following statement in a prominent place:

'Reprinted [or Excerpted] with permission from [Title of the publication]. Copyright [Year] by the National Academic Advising Association (NACADA) www.nacada.ksu.edu .'
NACADA asks that individuals using NACADA member benefit publications on their campuses inform NACADA of which materials are used via email at nacada@ksu.edu.

Member Discounted Publications and Materials Use: NACADA members* may use up to 1000 words, 3 minutes, or 10% of a publication (whichever is less) from a purchased publication / material for internal campus use.

Please note that downloading of Member Discounted (Purchased) Publications and Materials to e-Learning systems (i.e. Blackboard, WebCT, Axio Learning, etc.) or campus Intranet systems is strictly prohibited without express written permission from NACADA. Request permission via email at nacada@ksu.edu. Note:

  1. Permission is most apt to be given when the materials meeting the guidelines above are placed on a password protected Intranet, e-reserve, or e-Learning system (i.e. Blackboard, WebCT, Axio Learning, etc.) site one scene or one chapter at a time.
  2. Permission is not generally granted for copying of large portions of publications that are currently for sale.

Contact NACADA at nacada@ksu.edu with questions regarding your particular situation.

Nonmember Use of NACADA materials

Nonmembers must request permission to use all NACADA materials except for short cited quotations as noted under 'Permissions for Use in Scholarly Research' (see above). Request permission via email atnacada@ksu.edu.

Note: nonmembers are limited to using only 10% of any NACADA web page for internal campus use only.

Requesting Permissions for Use in Fee-Based Services

Members* and nonmembers must secure written permission from NACADA to use or reprint copyrighted material for any use where end users are charged a fee. This includes uses in courses, Webinars, consultations, workshops etc. NACADA maintains the right to charge a fee for materials used in this manner. Request permission via email at nacada@ksu.edu.

Request permission to use NACADA materials by contacting NACADA at:

NACADA Executive Office
Kansas State University
2323 Anderson Ave, Suite 225
Manhattan, KS   66502-2912
Phone: (785) 532-5717   Fax: (785) 532-7732
E-mail: nacada@ksu.edu

Notation to be used with materials where permission has been granted:

'Reprinted [or Excerpted] with permission from [Title]. Copyright [Year] by the National Academic Advising Association (NACADA) www.nacada.ksu.edu.'

Author Agreement Form

(To be submitted when the editing process is complete.)

Author Agreement Form (fillable PDF)

Author Agreement Form (Word.docx)