The Northwest Region consists of the following states and provinces - British Columbia (CANADA), Alberta (CANADA), Yukon Valley (CANADA), Alaska, Washington, Oregon, Idaho, and Montana. The Region 8 Steering Committee membership includes the Region Chair, Past Region Chair, Province/State/Territory Liaisons,Technology Coordinator, Budget Coordinator, Communication Coordinator, and Inclusivity & Engagement Coordinator. Get region news and updates from the Region 8 blog.
Region Chair & Steering Committee
||University of Washington
||Oregon State University
||Past Region Chair (2018-2019)
||Western Oregon University
||Technology Coordinator 2018-2020
||Washington State University-Vancouver
||Communications Coordinator 2017-2019
|Maria Sefchick-Del Paso
||University of Washington
||Inclusivity & Engagement Coordinator 2018-2020
||Oregon State University
||Budget Coordinator, 2017-2019
Region Conference Committee - 2019
|University of Calgary
||Mount Royal University
||Washington State University - Vancouver
||Communications Committee Chair
||University of Calgary
||Hospitality Committee Chair
||University of Alberta
||Keynote Selection Committee Chair
||Mount Royal University
||Promotion & Branding Committee Chair
||University of Calgary
||Proposals Committee Chair
||University of Calgary
||Sponsorship Committee Co-Chair
||University of Calgary
||Sponsorship Committee Co-Chair, Facilities & Technology Committee Chair
||Mount Royal University
||Registration & Volunteer Committee Chair, Wellness Committee Co-Chair
||Service Project Committee Chair
Region 8 Operating Principles
1. Mission and Purpose
NACADA Mission: NACADA promotes student success by advancing the field of academic advising globally. We provide opportunities for professional development, networking, and leadership for our diverse membership.
The Purpose of the Region: The Region’s purpose is to support NACADA’s mission by facilitating professional development activities, networking opportunities, leadership development, and member recruitment and service for the membership within their geographic area.
The regions propose activities to support academic advisors, faculty advisors and advising administrators within their geographic regions. Region members conduct annual region conferences, state, province or area drive-ins, promote NACADA membership and develop programs which fit the needs of their specific region.
Region Chairs, working with their Steering Committees, lead the functions of the regions. The following Operating Principles outline the responsibilities of the Region Steering Committee in accomplishing the work of the region and supporting NACADA’s mission.
a. Region 8 membership includes NACADA members from Alaska, Alberta, British Columbia, Idaho, Montana, Oregon, Washington, and the Yukon Territory.
b. Region leadership is comprised of the Region Chair and the Region Steering Committee.
c. Membership meetings will be conducted twice annually at the region conference and at the annual conference.
d. NACADA annual membership dues cover membership in the Region.
e. All NACADA leaders must be NACADA members
3. Diversity Statement
The Regions support the NACADA Diversity statement which reads: NACADA values diversity within our leadership in regard to institutional type, size and employment positions as well as to diversity in regard to ethnicity, gender identity, cultural and sexual orientation.
4. Review of Operating Principles
The Region Operating Principles must be reviewed at least every three years to be current with the NACADA mission and goals.
5. Amendments of Operating Principles
Amendments or other changes to the Operating Principles can be submitted by any member of the region, including current Steering Committee members, according to the following guidelines:
- Amendments must be submitted three months prior to the Regional Conference each year for initial consideration by the Regional Steering Committee at their spring meeting.
b. If the Steering Committee initially supports the change, those changes will be put to a vote by the current members of the Region, using NACADA’s online voting system. The vote will be advertised to region members on the website and via email. i. This vote is expected to take place as soon as possible and no later than the upcoming Annual Conference.
c. A vote by the Region to change the Operating Principles does not require a quorum of region members to vote; it only requires a 51% majority of those who do vote.
d. NO changes that are contradictory to the policies governing regions as established by NACADA can be made to the Operating Principles.
e. All changes to Operating Principles must be approved by the Region Division Representatives and the Executive Office Liaison. This is to ensure consistency and that the changes do not conflict with policies established by NACADA.
f. When changes are approved to these Operating Principles the Region Chair will be responsible for entering the changes into the Operating Principles and publically publishing the new version.
6. Steering Committee
a. Structure and Purpose of Steering Committee
The region Steering Committee helps the Region Chair set region direction by establishing goals and outcomes, provides assistance in establishing the region’s budget, and provides historical perspective during transitions of regional leadership.
The Region 8 Steering Committee is made up eighteen voting members, the Region Chair, and two non-voting members (current and future Regional Conference Chairs) from the Region. The Steering Committee represents the diversity of the region as well as represents each state and province within the Region. The committee membership and duties will be as follows:
i. Region Chair – two year term elected by region membership. Term begins and ends at NACADA Annual Conference.
1. Organizes and chairs Steering Committee meetings
2. Provides tie-break vote at Steering Committee meetings
3. Represents the Steering Committee and Region at the annual conference
4. Produces the annual report for the region
5. Performs Region Chair Duties outlined in the Region Chair Handbook
ii. Past Region Chair – two year term as ex-officio
1. Advises current chair on regional history and issues
2. Advises province/state liaisons
3. Serves as a voting member of the Steering Committee
iii. State/Province Liaisons –two year staggering terms. Terms begin and end at Regional Conferences.
1. Two Liaisons per state/province and one for the Yukon Territory
2. Represent state/province interests at the regional level
3. Promote NACADA membership amongst academic advisors in the state/province
4. Participate in setting goals, strategy, and budget for the region
5. Encourage and facilitate awards nomination process amongst schools in their state/province
6. Encourage local professional development through state/province level conferences
7. Maintain communication between NACADA, the state/province membership, and any allied organizations in their state/province. Promote and encourage membership in NACADA throughout their respective state/province. Serves on sub-committees or task forces to address regional issues. Bring concerns, issues and needs from their state/province to the attention of the Region Chair and Steering Committee.
8. One State/Province Liaison will serve as secretary to produce meeting minutes and record committee action items. This role will rotate each year.
iv. Current Region Conference Chair(s) – ex-officio 1. The Chair (or Co-Chairs) of the current Region Conference sit on the Region Steering Committee for the duration of their conference planning process.
v. Next year’s Region Conference Chair(s) – ex-officio 1. The Chair (or Co-Chairs) of the next Region Conference sit on the Region Steering Committee for the duration of their conference planning process.
vi. Budget Coordinator – two year term beginning and ending at Regional Conferences.
Updated October 2015
1. Manages the regional budget and assures it is in compliance with NACADA Executive Office standards
2. Provides fiscal planning for future strategic initiatives
3. In conjunction with the Region Chair, approves large expenditures over $500 for the region
4. Serves as a financial consultant to State/Province conferences as requested
vii. Communication Coordinator- two year term beginning and ending at Regional Conferences.
1. Manages and updates content for Region 8 website (in conjunction with the Executive Office Liaison)
2. Assist with publicity for Regional Conferences, as well as state/province level professional development events
3. Coordinates communication for the Region 8 Awards & Scholarship program
4. Maintains the regional communication plan in consultation with the Steering Committee
5. In conjunction with the NACADA Executive Office, liaises with the press on regional issues meriting that type of publication
6. Works with the State/province liaisons on communication related to membership initiatives
viii. Diversity & Social Justice Coordinator - two year term beginning and ending at Regional Conferences.
1. Represents the region’s diversity interests
2. Recruits Region 8 members from underrepresented populations (including but not limited to ethnicity, gender, gender identity, disabilities, sexual orientation, institutional type, and employment position)
3. Solicits nominations of advisors/advising administrators from underrepresented populations for regional and annual awards, scholarships, Emerging Leaders Program, and leadership positions
4. Encourages submission of proposals regarding diversity and social justice issues to the Region 8 and annual NACADA conferences
5. Supports and develops professional development opportunities regarding diversity and social justice issues locally and at the Region 8 conference
6. Encourages region members to contribute to the expansion of diversity and social justice-related research and publications
7. Seeks, maintains, and communicates resources for advising underrepresented populations and supporting faculty and staff from underrepresented populations
ix. Technology Coordinator - two year term beginning and ending at Regional Conferences.
1. Provides support, information and education to region members in their use of technology in advising
2. Manages regional social media sites
3. Identifies and maintains a community of technology-savvy members in the region
4. Seeks, maintains, and communicates resources for technology use in advising
b. Election/Appointment of Steering Committee Members
i. Steering Committee members are elected for two year terms with the election staggered between representatives to allow for continuity of regional activities. The Region Chair will call for nominations via email around the time of the Annual conference in October. Members may nominate themselves or others colleagues for available positions.
ii. Qualifications for all positions: current member of NACADA (for at least one year at the time of nomination), and available to attend region conferences in the spring.
iii. In the case of mid-term vacancies or elections that generate no candidates, the Region Chair may fill the position by appointment with approval of the Steering Committee. The appointed member may then run for one additional full term.
updated October 2015
c. Terms of Office
i. Newly elected members will start their term at the regional conference in the spring and will conclude their terms at the regional conference two years later.
ii. Terms are two years in duration, and steering committee members are limited to serving two consecutive terms in the same position.
d. Removal of Steering Committee Members
i. An appointed or elected Steering Committee member may be removed for cause, at any time, by the Region Chair, in consultation with remaining members of the Steering Committee.
e. Unexpected Vacancies
i. If a Steering Committee member moves out of the Region, they can no longer serve on the Steering Committee and should be replaced.
ii. The Region Chair, in consultation with the Steering Committee, will appoint an appropriate replacement to complete the remainder of the term.
1. The replacement will be eligible to run for a future term as outlined in Section b “Election/Appointment of Steering Committee Members” above.
iii. In the event that the Region Chair relocates to a new region during their term, they will forfeit their Chair position at the time of the move (see exception in #2 below).
1. If there is a Chair-elect at this time, that person will be moved into the Chair position to finish the departing Chair’s term, and continue for their own elected term.
2. In other situations the Regional Division Representatives, in consultation with the relocating Region Chair, will select and appoint a new Chair to complete the departing Chair’s term. The Regional Division Representatives may allow the relocating Chair to continue as the Region Chair based on location and availability if there is not a Chair-elect. This person will be able to run for election in the next term.
f. Meetings of the Steering Committee
i. Appointed and elected members of the Region Steering Committee are expected to participate in the Regional Steering Committee Meeting at both the Regional Conference NACADA Annual Conference. Participation at the annual conference can be by teleconference.
ii. Additional meetings throughout the year may be scheduled or arranged by the Region Chair to conduct Regional Business as needed. These meetings may be conducted via teleconference.
iii. In all cases, the majority of those Steering Committee members present will constitute a quorum for conducting Regional Business.
To assist in the fulfillment of regional goals and processes, sub-committees shall be formed at the discretion of the Region Chair
a. Sub-Committee Leadership & Membership
i. Each sub-committee is to be chaired by a member of the Regional Steering Committee who is appointed by the Region Chair.
1. The sub-committee chair term is one year. Reappointment is possible, but for no more than two consecutive years.
ii. Membership is to be no more than 10 members, including the sub-committee chair. The sub-committee chair is responsible for managing membership on the sub-committee.
i. Chairs of sub-committees should send a report to the Region Chair no later than 48 hours prior to the next Steering Committee meeting. Subcommittee chairs may also be called upon to report on behalf of their group during a Steering Committee meeting.
ii. Reports are to include goals since the last meeting, action items toward those goals, requests for assistance, general announcements, and proposed new goals for the next meeting.
iii. Failure to report can result in replacement of the sub-committee chair
c. Region 8 Sub-Committees
1. The Awards Sub-committee will be responsible for the annual Region 8 Excellence in Advising Awards.
2. An Awards Sub-committee Chair will be named from the Steering Committee, and readers will be solicited from the Steering Committee. Up to three additional region members can be selected by the Awards Sub-Committee Chair for participation in the review of award applications.
3. Award winners will, at a minimum, receive a one-year NACADA membership. Additional considerations (e.g. award plaque, complimentary registration for the regional conference) may be awarded if the Region 8 budget allows.
4. The Awards Sub-Committee Chair will liaise with the Coordinators for Budget, Communication, and Technology to facilitate smooth operation of the Awards program.
5. Current members of the Region 8 Steering Committee are not eligible for regional awards until after their term on the Steering Committee is complete. Additional restrictions are noted in the awards criteria.
1. The Scholarship Sub-committee will be responsible for administering the Region 8 scholarship program in years when the budget accommodates it.
2. A Scholarship Sub-committee Chair will be named from the Steering Committee, and readers will be solicited from the Steering Committee.
3. Scholarship recipients generally receive membership and conference registration. In years when the budget accommodates it, scholarship recipients can also receive a set amount of money to support their travel/lodging at the Regional or Annual conference.
4. The Scholarship Sub-Committee Chair will liaise with the Coordinators for Budget, Communication, and Technology to facilitate smooth operation of the Awards program.
5. Current members of the Region 8 Steering Committee are not eligible for regional scholarships until after their term on the Steering Committee is complete. Additional restrictions are noted in the scholarship criteria.
8. Yearly Regional Conference Determination
a. Region 8 conferences are held in the spring of each year. In some circumstances (e.g. hosting in an expensive market like Seattle), the conference can be held in the winter.
b. Site selection is based on the following format:
i. In even years, the conference will be held within the “I-5 corridor” (running north/south between Oregon, Washington, and British Columbia). In odd years, the conference will be held outside the corridor – in Alaska, Alberta, Idaho, or Montana.
ii. Consideration is given to a potential site’s accessibility (airport, interstate, rail travel, border crossings, etc.), potential for inclement weather which could negatively impact the conference, availability of conference sites which can comfortably accommodate the activities, and affordability.
iii. Site selections are generally made 2-3 years in advance of the event.
c. Conference Chair (or Co-Chairs) is selected by the Region Chair in consultation with the Steering Committee.
9. Region State/Province Professional Development Funds
At the discretion of the Steering Committee, and if built into the Region budget, professional development funds up to $500 USD (this is the max amount allowed) can be allocated to each state/province each year.
In line with the organizational structure and the philosophy of NACADA, regions have flexibility in handling the financial needs associated with their operation. This flexibility is intended to encourage creativity, broaden incentives to have successful conferences, and to increase membership. Complete information and instructions are located in the “financial responsibilities” section of the Region Chair Handbook (http://www.nacada.ksu.edu/About-Us/NACADA-Leadership/Regional-Division/Region-Leader-Resources.aspx ).
a. The Region Chair and the Steering Committee
i. Prepare and submit an annual region budget to the Region Division Representatives
ii. Monitor region expenditures by carefully reviewing all reports sent by, or requested from, the Region Division Representatives or the Executive Office
iii. Ensure the cost effective utilization of NACADA funds
b. Region Chairs are responsible for three budgets:
i. Region Budgets used for region wide activities and projects
ii. Region Conference budgets used for the spring region conference
iii. Budgets for NACADA - sponsored state/province drive-in conferences
11. History of Region 8 Steering Committee
In 2007, the Region Chair (Karen Sullivan-Vance) appointed Steering Committee members for a defined length of service. These were two-year and three-year terms in order to establish the “staggered” rotation of members on and off the committee.
Starting in 2009, State/Province Liaisons, Budget Coordinator, Technology Coordinator, and Communication Coordinator were elected by the Region 8 members. Since that time, elections have occurred each October, and Steering Committee members rotate in/out of their positions at the Regional Conference in the spring.
Region 8 Bylaws/Operating Principles:
a. Drafted and revised fall 2007/winter 2008 by the Region 8 Steering Committee
b. Changes were introduced at the March 2012 regional Conference in Portland, Oregon. A region-wide vote was held online shortly thereafter
c. Changes were introduced at the March 2015 regional conference in Coeur d’Alene, Idaho. Before a vote on the changes could be held, NACADA Region Division Representatives presented a new “Operating Principles” template for all Regions to adopt.
d. In October, 2015, the Region 8 Bylaws (now in the “Operating Principles” format) were presented to the Region 8 membership at the Annual Conference Business Meeting and posted online. A region-wide vote to adopt the changes took place in late fall 2015. Changes in this revision include: i. Inclusion of the new “Diversity & Social Justice Coordinator” position on the Steering Committee
ii. Language in the Awards and Scholarships sections clarifying that Steering Committee members are not eligible to win either during their term on the committee.
iii. Language in the Awards section allowing up to three non-Steering Committee members to participate on the Awards Sub-Committee.
iv. Replacing US-centric terms (e.g. “National Conference”) with global terms (“Annual Conference”).
Updated October 2015