2019 NACADA Annual Conference Exhibits

Where will you find 3,500-4,000 advising professionals in one place, eager to learn about your products and services? At the yearly gathering of the most influential audience in academic advising — the 43rd Annual Conference of NACADA: The Global Community for Academic Advising in Louisville, KY! Faculty advisors, academic advisors, administrators, and other key decision makers attend the NACADA Annual Conference not only for professional development, but to buy products ranging from instructional software to student service resources. They want to know what you can offer to help them become better advisors.

Exhibit Schedule

Sunday,
Oct. 20

1:00-4:30P
8:00-10:00P

Exhibitors move in
Welcome Reception - exhibits open; refreshments served

Monday,
Oct. 21

8:00-11:30A
11:30A-1:00P
1:30-4:30P

Exhibits open (Advising Comm. Fair and breakfast from 8-9 a.m.)
Optional exhibitor lunch hour* - Lunch carts will be in exhibits area
Exhibits open - dedicated hour for participants to network with exhibitors
is from 3:15-4:15 pm; refreshements served

Tuesday,
Oct. 22

8:00A-12:15P
12:15-2:00P
2:00-5:00P

Exhibits open (Poster Session and breakfast from 7:15 - 8:30 a.m.)
Optional exhibitor lunch hour* -  Lunch carts will be in exhibits area
Exhibitors move out

*The exhibitor lunch hour is scheduled during the same time that participants are scheduled for lunch. You may
choose to have lunch on your own during this scheduled lunch hour or stay at your exhibit area, as you prefer.
This year there will be lunch carts in the exhibit area where participants may purchase food, so you may wish to
stay at your exhibit area during this time and have your lunch either before or after the designated lunch hours.

Exhibit Packages

Register by April 30, 2019 and receive a 10% discount on your exhibit package.  Exhibit packages have been given advising-related names (Informational, Relational, or Conceptual) and opportunities for sponsorship are available for Conceptual Exhibitors at four different levels, Bronze, Silver, Gold and Platinum.  Please download the Exhibit Prospectus to review the charts showing the three package options and four sponsorship opportunities and benefits.

NACADA reserves the right to refuse requests for exhibit booth space and/or ad space in the conference program if they are deemed inconsistent with NACADA's mission and goals.

Exhibitor Presentations

An exhibitor presentation is offered to purchasers of the Conceptual exhibit package.  Presentations are optional and are assigned on a first-come, first-served basis.

Monday, October 21 - All sessions are one hour
Time
		
Room
		
Session #
		
Exhibitor
		
9:15-10:15A L027    
9:15-10:15A L028    
9:15-10:15A L029   Tyton Partners
10:30-11:30A L027   National Resource Center for FYE and SIT
10:30-11:30A L028   College Board, CLEP Program
10:30-11:30A L029   Redrock Software
1:00-2:00P L027   AdmitHub
1:00-2:00P L028   Twenty Six Design LLC
1:00-2:00P L029   Starfish by Hobsons
2:15-3:15P L027   Gardner Institute
2:15-3:15P L028   Stellic, Inc.
2:15-3:15P L029   My Majors
Tuesday, October 22 - all sessions are one hour
Time  Room Session #  Exhibitor
8:45-9:45A L027   The Honor Society of Phi Kappa Phi
8:45-9:45A L028   Salesforce.org
8:45-9:45A L029   IDEA
10:00-11:00A L027   EAB
10:00-11:00A L028   National Institute for the Study of Transfer Students (NISTS)
10:00-11:00A L029   Ruffalo Noel Levitz
11:15A-12:15P L027   Aviso Retention
11:15A-12:15P L028   NAAHP
11:15A-12:15P L029   E2E Advising
2:00-3:00P L027    
2:00-3:00P L028    
2:00-3:00P L029    
3:15-4:15P L027    
3:15-4:15P L028    
3:15-4:15P L029    

Ad in Conference Program

Conceptual & Relational Exhibitors receive a free quarter page ad.  Exhibitors may upgrade to a larger ad size for an additional fee; only one ad per exhibitor will be printed in the conference program. Ad specifications and prices are shown below.  Please send ads by email to bmartin@ksu.edu in black and white and in PDF press quality format by July 1, 2019Ad content will be reviewed and approved by NACADA before inclusion in the annual conference program.

Any organization unable to exhibit at NACADA's annual conference is welcome to advertise products or services by purchasing a print ad for the NACADA annual conference program. 

Quarter page ad Free with to Conceptual & Relational Exhibitors;
$200 if purchasing ad only
portrait orientation
3.25" wide x 4.75" tall
Half page ad $300 landscape orientation
7.5" wide X 4.875" tall
Full page ad $500 portrait orientation
7.5" wide X 10" tall

Sponsorship Opportunities

Heighten your company's visibility by sponsoring or co-sponsoring special events, meal functions, refreshment breaks, or logoed items at NACADA's Annual Conference. Sponsorships are available for at the Bronze, Silver, Gold, and Platinum levelsTo discuss sponsorship opportunities, please contact Bev Martin, Phone: (785) 532-7819, Email: bmartin@ksu.edu.

Door Prizes (Optional)

If you would like to sponsor door prizes, you may do so by having a drawing for them at your exhibit.  To participate, let Bev Martin know the prize(s) you will be sponsoring by Friday, September 6, 2019 (email bmartin@ksu.edu).  Please provide a receptacle at your booth for collecting business cards/participant names during the Welcome Reception on Sunday and all day Monday.

Your prizes will be printed on a large sign along with your organization name as sponsor and positioned near the NACADA booth.  A blank line will be included next to each prize for entering winner name(s). Please draw for and write winner name(s) on the sign by 3:00 p.m. on Monday, October 21.
 
Winners must claim their prizes at each exhibiting sponsor's booth before exhibits close at 2:00 p.m. on Tuesday, October 22. If your prizes have not been claimed before you depart, you may leave them at the NACADA booth for pick-up by the winners.  The conference program indicates that prizes will not be mailed to the winners.

Participant List

An annual conference participant list is provided to exhibitors who register for the Conceptual Exhibitor Package.  Please follow the guidelines below for use of the participant list.

The NACADA 2019 Annual Conference participant list of physical mailing addresses is for NACADA registered exhibitor’s one-time use to advertise products or services to participants prior to the start of the conference in Louisville.  The list excludes participants who did not wish to receive mailings or who did not want directory information released.  Please do not share the NACADA participant list with other individuals or institutions.

NACADA adheres to the CAN-SPAM Act and does not release email addresses of its members or event participants. NACADA discourages the sending of emails by exhibitors as these emails may imply, directly or indirectly, the endorsement of exhibitor products or services by NACADA. The NACADA participant list is the property of NACADA. Exhibitors that abuse any of these guidelines will not be granted the privilege to participate at future NACADA events.

Exhibitor Service Kit

A link to the Fern site for information and ordering will be sent at a later date by email.  A link to a PDF of the service kit will also be posted at the top right column of this page.

Cancellation Policy

Written cancellations must be sent to Bev Martin at bmartin@ksu.edu; telephone cancellations will not be accepted.

A fee of $900/Conceptual Exhibitor, $500/Relational Exhibitor, and $400/Informational Exhibitor is non-refundable.  Refunds will not be made for cancellations postmarked or emailed after September 6, 2019.  In the unlikely event that NACADA would cancel this event prior to its start date, the exhibitor fee will be fully refundable.

NACADA assumes no responsibility for other expenses exhibitors may have incurred in relation to such cancellation.

Email Scams

During past conferences, our exhibitors have received emails or phone calls from outside entites claiming to sell NACADA annual conference participant mailing lists or claiming that you must make hotel reservations through them.  NACADA has no affiliation with these entities, so please be aware that these are email scams and feel free to ignore, hang up, or delete as appropriate.  Contact Bev Martin at NACADA to report any such scams or if you have any questions. Thank you.

Questions

If you have any questions about exhibiting at the 2019 NACADA Annual Conference in Louisville, KY, please contact:

Bev Martin, M.S.
Program Assistant, Marketing
NACADA:  The Global Community for Academic Advising
2323 Anderson Avenue, Suite 225
Manhattan, KS  66502
Telephone:  785/532-7819
Email:  bmartin@ksu.edu

Important Links

Exhibitor Prospectus
Exhibits Floor Plan

Registered Exhibitors

Decorator Services:
 Fern (online ordering)
 Fern Service Manual
Discount Deadline:

Internet/Network/Telephone Info & Forms

Electricity Info & Forms