Job Positions

Academic Advisor 1

Categories: Northeast Region 1


College of Liberal Arts & Sciences


University of Connecticut

Date Posted:

May 21 2019 10:00PM

Close Date:

June 11, 2019

Position Description

The College of Liberal Arts and Sciences at the University of Connecticut seeks applicants for a full-time position as an Academic Advisor (Academic Advisor I - UCP 5). Under the supervision of the CLAS Academic Services Center, the incumbent will perform a variety of advising and administrative support functions for undergraduate students in the College of Liberal Arts and Sciences.


  1. Advise all freshman and sophomore Chemistry majors and minors.
  2. Assign freshmen/sophomores/transfer students to faculty advisors.
  3. Review of Final Plan of Study approvals for Chemistry majors and minors.
  4. Provide advising support during all CLAS orientation events.
  5. Act as a first point of contact for student and parental inquiries regarding the undergraduate major/minor in Chemistry.
  6. Assist students with enrolling in Chemistry courses (maintain informal wait lists for classes students cannot enroll into; identify closed chemistry classes and track need for additional sections; coordinate with the Undergraduate Program Director or the instructors the provision of, e.g., out-of-sequence permissions or permission numbers).
  7. Assist all students, staff, faculty, UConn administration with questions about undergraduate chemistry courses and curriculum.
  8. (Ex officio (non-voting) member of the Chemistry Department Undergraduate Committee (UG) providing administrative assistance.
  9. Update of forms/materials (brochures, plan of study forms) related to the undergraduate program.
  10. Maintain records and statistics regarding the undergraduate program/roster.
  11. Meet (together with faculty) with prospective students and parents at Open House events; preparation of the recruitment materials.
  12. Communicate with all undergraduate Chemistry majors regarding departmental and university events and deadlines, as well as job, internship, and summer opportunities.
  13. Assist with the American Chemical Society (ACS) accreditation process; provide the numerical data regarding the undergraduate program for the yearly reports to the ACS and the Dean’s office.
  14. Coordinate awards and scholarship applications, and selections with the UG Awards Committee (about 8 awards and 7 fellowships for a total of ~30 recipients).
  15. Coordinate efforts and organize the undergraduate awards ceremony.
  16. Coordinate efforts and organize the Chemistry Department graduation reception in the atrium of the Chemistry Building during spring graduation.
  17. Oversee the administration of the Undergraduate Research Apprenticeship Program (URAP) program.
  18. Provide administrative support for any NSF-funded REU Programs in Chemistry.
  19. Assist with the organization of the bilateral undergraduate student exchanges with international universities.
  20. Assist in the coordination of interviews with companies visiting the Chemistry Department in search of interns or employees.
  21. Provide general assistance in the Chemistry Department main office.
  22. Perform related duties as required.

Application Process

To Apply: Please apply online via UConn Careers. For full consideration, please upload a cover letter, resume and names and contact information for three professional references. Review of applications will begin immediately. Please reference search number #2019558 with all communications about this position. Screening will begin immediately, and the search will remain open until filled. Priority will be given to applications received by June 11.

Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check.

Institution Information

All employees are subject to adherence to the State Code of Ethics which may be found at

Additional Information

It is important to note that new employees are required to make an irrevocable retirement election on or before their first day of employment. Information regarding the retirement election process as well as helpful information regarding the retirement program options is available on the Human Resources website at: Employees who fail to make a voluntary irrevocable retirement plan selection by the first day of employment will be automatically defaulted into a Plan as described in the resources available on the Human Resources website. The automatic defaults will be irrevocable.

Contact Information



Required Qualifications

  1. Bachelor’s degree in appropriate field.
  2. One to two years of experience in advising students.
  3. Good communication skills and ability to relate well to student, faculty and/or parents.
  4. Knowledge of academic programs in area to be served.

Preferred Qualifications

  1. Excellent communication and interpersonal skills including the ability to work with all levels of management/faculty/staff and students.
  2. Experience working in a higher education setting.
  3. Ability to communicate effectively with foreign students and scholars whose first language is not English.
  4. Problem-solver with a team-orientated approach.