Job Positions

Academic Affairs and Admissions Specialist

Categories: Northwest Region 8


Graduate School


University of Oregon

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Position Description

The University of Oregon Graduate School invites applications for a full-time Academic Affairs and Student Admissions Specialist (Administrative Program Specialist - APS). The purpose of this position is to support the Admissions and Academic Affairs areas of the office. This person processes international and domestic applications for admissions, verifies foreign credentials, makes decisions on a number of petitions pertaining to academic progress, advises students who have run into academic issues, and assures that international applicants and graduate employees have met minimum English language requirements. This position also assists with Graduate School Awards administration. The person in this position will work closely with the Academic Affairs and Admissions Managers. They will also work directly with departments, students, and other administrative offices, about petitions, skill competency, academic progress, and graduations, and should therefore be customer-service oriented, professional, and possess excellent communication skills, both written and spoken.

This position has a high degree of decision making, and is autonomous on most decisions. The person in this position will be assessing academic standing. They will also be evaluating and advising on petitions and the withdrawal/re-registration process. Each of these areas requires a good understanding of policy, and an ability to extrapolate known policy into new or less clear situations. This employee’s decisions will impact academic standing, admission decisions, satisfactory academic progress, and a student’s ability to graduate. Serving the Graduate School’s core values and purpose requires an ability to make decisions about admission policies and procedures in a manner that is fair and inclusive and to provide an environment that is welcoming and service-oriented.



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Additional Information

$16.14 - $19.23 per hour

The Graduate School is the administrative office with ultimate responsibility for policy and procedures relevant to graduate education and graduate students. Its programs and services affect nearly 4,000 graduate students and almost 90 graduate degree programs. The Graduate School’s core purpose is to promote graduate education by fostering excellence, innovation, and inclusive communities. The Graduate School values discovery, inclusiveness, service, fairness, responsibility, excellence, and community.

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Required Qualifications

  • Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR 
  • An equivalent combination of training and experience.

Preferred Qualifications

  • Bachelor’s degree from an accredited institution
  • Experience with BANNER or similar system
  • Experience working in an institution of higher education