Job Positions

Assistant Director Academic Advisement

Categories: Pacific Region 9




Mount Saint Mary's University  

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Position Description
Assistant Director Academic AdvisementMount Saint Mary's is the only women's university in Los Angeles and one of the most diverse in the nation. The University is known nationally for its research on gender equality, its innovative health and science programs, and its commitment to community service. As a leading liberal arts institution, Mount Saint Mary's provides year-round, flexible and online programs at the undergraduate and graduate level. Weekend, evening and graduate programs are offered to both women and men. Mount alums are engaged, active global citizens who use their knowledge and skills to better themselves, their communities and the world. Mount Saint Mary's University is an equal opportunity employer. The University is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation.Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matter. A background check will be required.Job Description:Under the direction of the Director of Advisement, the Assistant Director is responsible for the supervision and oversight of the Doheny campus Academic Advisement office. The Assistant Director will develop and coordinate activities at the Doheny campus in an effort to enhance the student advisement experience. This position will provide academic advising to prospective, new and returning students, individually or in groups about University policies, programs of study, degree options and online resource tools. The Assistant Director will act as a liaison to other University departments regarding Academic Advisement at the Doheny campus, and will serve as a resource to other academic advisors across the University on relevant academic policies and procedures, providing accurate and timely information. 

1.Coordinate the Advisement office activities and the advising process on the Doheny campus.
2.Supervise assigned staff, and be responsible for conducting performance evaluations, training, and any other employee related actions.
3.Monitor daily operating activities of the department and make necessary adjustments in work assignments.
4.Accurately advise assigned students and drop-ins on classes, academic requirements, and policies.
5.Inform/Direct students about University resources such as financial aid, Learning Resource Center, Career Services, and/or Counseling and Psychological Services.
6.Coordinate articulation agreements with the Admissions Office.
7.Provide guidance and direction regarding transfer coursework across the University.
8.Maintain data and workflow in ImageNow, the document imaging system, using various screens.
9.Maintain data in Colleague, the student database system, using various screens.
10.Develop, create, and deliver programming to students on major/minor exploration, general studies, transfer coursework, and other related topics.
11.Represent Academic Advisement at program director meetings and committees.
12.Serve as a resource for exploratory/undecided students.
13.Interpret and administer University and college policies and procedures.
14.Assist the Director of Advisement in developing policies and procedures related to advising.
15.Provide students with information about alternatives and possible consequences of academic decisions.
16.Develop and revise informational materials, handbooks, and newsletters for students, departments, and the University. 

Application Process
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Institution Information
Mount Saint Mary's University

Contact Information
Human Resources



Required Qualifications
1.Thorough knowledge of University academic policies and procedures, general studies requirements and major requirements of all disciplines.
2.Knowledge of fundamental concepts and theories used in advising.
3.Understanding of the articulation process as well as transfer credit best practices.
4.Strong working knowledge of computers.
5.Knowledge of Colleague, ImageNow, and California Community College system preferred.
6.Thorough understanding of FERPA regulations.
Abilities and Skills:
•Effectively prioritize and organize multiple tasks to meet established deadlines.
•Analytical and very detail-oriented.
•Exhibit superior interpersonal and problem-solving skills.
•Innovative and exhibits the ability to explores new programs, approaches and methods in response to challenges.
•Seeks creative ways to streamline processes and procedures.
•Strong interpersonal, organizational and oral/written communication skills.
•Ability to lead and to supervise full-time staff and student employees.
•Flexible in terms of hours and days worked (includes Saturday and evening hours).
•Ability to work as a team member and independently.
•Ability to foster a friendly work environment.
•Sensitive to issues of ethnicity, disability and diversity.
•Adheres to strict confidentiality and other ethical standards.
•Ability to manage stress and be flexible in a changing, fast-paced environment.
•Public relations skills. 

•Bachelor's degree required. Master's degree in a related field preferred.
•Requires a minimum of five years (5) years of directly job-related professional experience.
•Supervisory experience highly preferred.
•Experience with transcript analysis and articulation agreements highly desired.

Additional Information:
Work Location: Doheny Campus (Downtown Los Angeles)
Start Date: Immediately
Applications Deadline: Open until filled
The University is committed to recruiting and retaining a diverse student population and workforce as a reflection of our commitment to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives and ways of learning. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. We encourage people of all backgrounds to apply to be a student or to work for the University.

Application Instructions:
Please submit cover letter, resume and salary history.
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