Job Positions

Assistant Director of Undergraduate Advising

Categories: South Central Region 7


School of Arts, Technology, and Emerging Communication


University of Texas at Dallas

Date Posted:

Feb 11 2019 10:00PM

Close Date:


Position Description

Will oversee daily operations and services, coordinate the activities of assigned staff of Undergraduate Advising for the School of Arts, Technology, and Emerging Communication. Reports directly to the Associate Dean for Undergraduate Studies for ATEC (ADU)


  • The Assistant Director will Work closely with ATEC Associate Dean for Undergraduate Studies (ADU) to resolve individual students’ problems and concerns, including:
  • Assists with undergraduate academic actions, including drops, withdrawals, probations, suspensions, and readmissions Facilitates requests for waivers or exceptions to degree plans.
  • Alerts ADU to students requiring interventions or support services
  • May represent ADU and have signature authority as determined by ATEC
  • Mediates conflict between advising staff and students
  • Participates as a non-voting member of the ATEC Undergraduate Studies Committee Work closely with ATEC Associate Dean of Academic Affairs to manage course schedule and catalog revisions, including: Advises ADA regarding student population and course needs
  • Assists with course scheduling entry in Orion
  • Monitors ATEC course enrollment numbers
  • Prepares, analyzes, and distributes advising reports Manage daily operations of ATEC Undergraduate Advising, including:
  • Ensures that best advising practices are maintained
  • Cooperates and demonstrates the ability to work effectively and collaborate with administrators, faculty, and staff in various campus offices as well as a diverse student population in providing for academic advising needs of individuals or groups of students.
  • Demonstrate ability to work as a team member.
  • Demonstrates understanding of university policies and procedures, academic requirements, and campus resources.
  • Trains academic advisors and staff and assists with coordination of the hiring process with ADU
  • Hires, trains, and manages ATEC Undergraduate Advising office student workers
  • Clarifies policies and procedures for advising staff
  • Supports and supervises advisor-led programs and initiatives
  • Assists with overflow academic advising as needed
  • Presents budget requests based on advising needs
  • Chairs weekly staff meetings for Undergraduate Advisors and monthly staff meetings including student staff Serve as a liaison between ATEC undergraduate advising and campus offices, such as the Registrar, Financial Aid, Bursar, and Undergraduate education
  • Participates in university committees, including the Undergraduate Advising Directors Committee, Non-Academic Withdrawal Committee, and Hiring Committee for other Schools’ advising positions
  • Represents UTD and ATEC at various functions, which may include UT Dallas recruiting events Perform other duties as assigned

Application Process

Apply online: Please include a writing sample (e.g., memo, report). Applicants selected for interview will be required to make a public presentation.

Institution Information

The University of Texas at Dallas is a Carnegie R1 classification (Doctoral Universities – Very High Research Activity) institution, located in a suburban setting 20 miles north of downtown Dallas. The University enrolls approximately 28,755 students and offers a broad array of bachelor’s, master’s, and doctoral degree programs. Established by Eugene McDermott, J. Erik Jonsson and Cecil Green, the founders of Texas Instruments, UT Dallas is a young institution driven by the entrepreneurial spirit of its founders and their commitment to academic excellence. In 1969, the public research institution joined The University of Texas System and became The University of Texas at Dallas. A high-energy, nimble, innovative institution, UT Dallas offers top-ranked science, engineering and business programs and has gained prominence for a breadth of educational paths from audiology to arts and technology. UT Dallas’ faculty includes a Nobel laureate, six members of the National Academies and more than 560 tenured and tenure-track professors.

Additional Information


Contact Information

Eric Farrar, Associate Dean of Undergraduate Studies, School of ATEC (


Required Qualifications


Bachelor’s degree in related field and three plus years relevant professional experience; or any equivalent combination of education and experience.

Preferred Qualifications

• Master’s degree and at least two years of relevant professional experience • Superior attention to detail. Strong management skills. Strong organization, multi-tasking and priority setting abilities. Ability to thrive in a fast-paced, high volume and deadline-driven environment.