Job Positions

Associate Registrar and Advisement Coordinator

Categories: Southeast Region 4




Richmont Graduate University

Date Posted:

Mar 25 2019 10:00PM

Close Date:


Position Description

This position oversees Richmont’s team of Records Graduate Assistants. Reporting directly to the Vice President of Administration, the primary role of the Associate Registrar is to oversee the system of student records and advising.


  • Maintain the record function of the University, including integrity of current and archived student grades, transcripts, degrees awarded, probation, dismissal, enrollments, course history, semester progress reports, as well as graduation audit records.
  • Manage student information system, CAMS. Be a knowledgeable resource with regards to FERPA compliance for institutional departments and provide FERPA training to faculty and staff yearly.
  • Provide training for faculty for grade submittal through SIS system, CAMS. The Associate Registrar authorizes all grades so that they are viewable through the CAMS student portal.
  • Familiar with SACS accreditation requirements regarding records office policies.
  • Participate and serve as part of the Academic Services Team.
  • Lead initiatives as determined by the Deans of Counseling and Ministry.
  • Provide admissions process support through placements, evaluations and transfers credit for prospective students.
  • Collaborate with administrators, deans, faculty, IT and counselors to facilitate and improve services to students, including catalog and registration/records policy changes.
  • Design, update, and manage the academic catalog.
  • Collaborate with deans of each school in efforts to monitor and improve retention.
  • Manage general office in Chattanooga, with particular focus to graduate assistants working in the Records office.
  • Ongoing participation in curriculum committees and other department meetings or groups.
  • All of the following tasks related to graduation: perform graduate audits; ordering and disbursing of diplomas and diploma covers; ordering and disbursing of student, faculty and board regalia; prepare graduate names for the graduation program; conduct graduation rehearsal; and students marching order.
  • Travel to Atlanta a few times a month to meet advisement needs for Richmont’s Atlanta campus.
  • Oversee the academic advising function of the University for all degree-seeking students.
  • Meet with all new students to complete a plan of study for their perspective degree program.
  • Provide basic information regarding the program length, rigorousness, and expectations for the internship sequence.
  • Train advisors in best practices of advisement.
  • Advise all nondegree and ISW students.
  • Provide these students with the different steps to register and use the CAMS student portal as a non-degree-seeking student.
  • Examine new student files for completeness.
  • Ensure that the academic file is complete and in compliance with the Department of Education requirements and FERPA requirements.
  • Create programs of study that outline the students’ course of study while at Richmont. Report to authorizing bodies (THEC, GNPEC, IPEDS, etc.) as needed.
  • Complete other duties as described by the Vice President of Administration.

Application Process

Institution Information

Contact Information

Roxanne Shellabarger


Required Qualifications

BA or BS, but Master’s preferred. EXPERIENCE: At least 4 years’ experience in records or higher education. Academic advising and student mentoring experience. Must demonstrate excellent interpersonal skills Must have strong written and oral communication skills Must possess ability to work independently Must have strong organizational skills with ability to grasp strategic implications Must tolerate frequent schedule changes and high energy work environment Must be able to operate in discrete and confidential manner Must demonstrate high energy, be person-centered and detail-focused Must be able to work under pressure, prioritize responsibilities, and accomplish assigned projects within deadlines Must be comfortable with a wide range of computer applications