Job Positions

Coordinator of CAFES Advising Services

Categories: Pacific Region 9


College of Agriculture, Food & Environmental Sciences


California Polytechnic State University, San Luis Obispo  

Date Posted:


Close Date



Position Description
Reporting directly to the College of Agriculture, Food & Environmental Sciences (CAFES) Associate Dean for student affairs, the Advising Coordinator works independently to provide leadership to the CAFES Advising Center and Multicultural Agriculture Program (MAP). The Coordinator collaborates and works closely with the college Academic Advisors, Associate Deans, Department Chairs, Dean's Office staff and the campus community. The Coordinator oversees student support services and counseling to current, prospective, and former returning CAFES students including diversity groups in Agriculture. The Coordinator provides recommendations to the Associate Dean to support the College's goals and initiatives. The Coordinator represents CAFES on various campus committees and collaborates with other departments on campus/college initiatives and policy development. In addition, the Coordinator works closely with industry, community colleges and outreach representatives.

The following examples illustrate typical work activities and are not meant to be all inclusive or restrictive: Leadership in the area of CAFES Advising Center: Oversee CAFES Advising Center staff, including 5 direct reports (3 SSP III's, 1 SSP II, 1 Administrative Support Coordinator). Work with staff to develop and coordinate Advising to best serve students. Assist to identify barriers to student success from an administrative perspective, and facilitate improvements; define and revise academic and curricular policies. Enforce academic policies, meet with students and parents regarding student dismissals and other undergraduate student-related issues. Communicate and partner with CAFES departments and other offices across campus (i.e. Mustang Success Center), to best serve students. Maintain signature authority for the Dean and Department Chairs concerning the Advising Center and MAP Center. Conduct assessment of CAFES Student Affairs services and implement changes to best meet students' needs and improve retention. Manage advising center budget (personnel and operating expenses). Oversee the content on CAFES Student Affairs website. Assist with the process of assigning grades at the end of the quarter, when faculty fails to complete their grade rosters. Student Advising: Meet with current, prospective, re-admit students (and occasionally parents/supporters) to provide academic advising. The Coordinator will handle the most complex and difficult advising situations. Monitor, track and assist students under academic probation or at risk of disqualification. Place and remove registration holds. Identify and correct potential issues with policies, procedures and curriculum. Review disqualification appeals and assist in making decision of approval/denial. Work with the Office of the Registrar to create block schedules. CAFES Advising Event Coordination: SOAR, WOW, Residence Halls and advising presentations, faculty training. Representative for CAFES on committees or task forces as needed.

Application Process
To apply, visit WWW.CALPOLYJOBS.ORG to complete the required online staff application and apply to requisition #103804. Applicants will have the option of attaching a Cover Letter, Resume and three Letters of Recommendation via the online employment system. Applicants needing computer/internet access may contact Cal Poly Human Resources at: (805) 756-2236, for information on available resources. At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer/minorities/females/vet/disability.

Institution Information
Cal Poly is a nationally ranked, comprehensive, polytechnic university located in San Luis Obispo, California. The emphasis of the University is a "learn by doing" educational experience for its more than 19,000+ students. Cal Poly is a residential campus, with an on-campus population of approximately 7,800, making it the largest student-housing program in the 23-campus California State University (CSU) System. U.S. News and World Report ranked Cal Poly #1 among public master's universities in the western United States for 19 consecutive years. Many students seek admission to Cal Poly not only because of its outstanding academic reputation but also because the 6,000-acre main campus is nestled in the foothills of San Luis Obispo just minutes from California's Central Coast beaches. For more information, visit

Contact Information
Nanine Van Draanen
Interim Associate Dean, CAFES



Required Qualifications 
Master's degree and eight years of professional experience in one of the student services program areas or in a related field OR a Doctorate degree and five years of experience. General knowledge of the principles, problems and methods of public administration, including organizational, personnel and fiscal management. Leadership and supervisory skills with experience working collaboratively in a team environment. Proven success serving in a leadership role. Demonstrated ability to analyze the most complex situations and problems which do not have precedence and adopt effective courses of action. Demonstrated ability to determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature. Ability to analyze and define complex organizational, policy or procedural problems, collect and evaluate data, draw valid conclusions and project consequences of various alternative courses of action. Success developing new programs and new academic policies; ability to interpret, communicate and apply policies and procedures. Demonstrated ability to maintain a high degree of confidentiality. Commitment to collegial and collaborative interactions spanning the college and the university. General knowledge of advanced statistical and research methods. Ability to carry out very complex assignments without detailed instructions. Ability to advise students individually or in groups on varied and complex matters. Ability to reason logically and analyze and solve organizational and operating problems of one or several program areas. Ability to plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to understand the roles and responsibilities of others and to gauge relationships accordingly by taking into account the variety of the interrelationships, motivations and goals of the members of the organization served; and establish and maintain effective, cooperative and harmonious working relationships in circumstances which involve the denial of requests or the necessity to persuade others to accept a different point of view. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling and punctuation. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems such as PeopleSoft/Dashboards, general use of Internet as well as online calendaring and email. Thorough knowledge of or ability to quickly learn University infrastructure, policies and procedures.

Preferred Qualifications
Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Commitment to the future success of the college within the fast-changing fiscal, political, and multi-disciplinary technical environments. Master's or Doctorate degree in Counseling, Clinical Psychology or Social Work.