Job Positions

Director

Categories: Pacific Region 9

Department:

Office of Academic Advising

Institution:

University of Oregon

Date Posted:

5/16/14

Close Date:

6/13/14

Position Description
At the University of Oregon, teaching faculty and professional advisors work together to promote excellence, foster academic achievement, and provide academic guidance and support to students.Focused on ensuring student success, retention and completion, the Office of Academic Advising (OAA) is the central campus academic advising resource. OAA is part of the Division of Undergraduate Studies, along with the Teaching and Learning Center (academic learning support and teaching excellence programs for faculty), First-Year Programs (enrichment programs for exploring students), Accessible Education Center (access/inclusion services and campus-wide universal design) and the Opportunities Program (a pipeline program designed for underrepresented populations).OAA provides direct advising services to undergraduate students (undeclared and exploring, pre-professional, transfer, academic/financial distress, first-year), offers outreach and training to faculty and department advisors, coordinates advising at all orientation events, and supports implementation of advising policy across campus. Each year, the office sees over 14,000 students, representing diverse academic interests, abilities, and cultural, socioeconomic, and educational backgrounds. Thanks to generous central funding, plans are currently underway to develop a robust peer advising program that would augment existing outreach activities as well. The Director of the Office of Academic Advising works closely with the Vice Provost, with central administration, with faculty in the university's colleges and professional schools and with administrators from student services to facilitate programs and services that meet students' needs and to promote satisfactory academic progress. S/he designs and implements academic advising policies and procedures to be followed in the Office of Academic Advising and in advising centers throughout the campus and at off-campus locations. The Director works with discipline-specific advisors to ensure a smooth transition for students declaring a major. S/he directs orientation advising for new students; has a leadership role in statewide advising initiatives; serves as a member of the Undergraduate Council to address university-wide undergraduate academic policy. This position makes OAA personnel decisions (recruitment, hiring, evaluation and termination), provides training and professional development for advisors; directs work assignments for classified and unclassified employees; and oversees the office's operational and program budget of ~$1.1m.

Duties
•Manages the day-to-day operations of the office, ensuring strong communication and teamwork among the entire OAA staff. Directs the work of professional advisors, clerical staff, graduate and undergraduate student staff, encouraging professional development opportunities for all team members and endeavoring to maintain excellent student access to advising assistance. Fosters a forward-looking and collaborative working environment
•Directs advisor training programs for all categories of advisors (professional, graduate teaching assistants, faculty advisors). Oversees the development and use of effective advisor training materials
•Maintains strong communication with key stakeholders and offices, sets goals and implements programs to enhance advisor effectiveness campus-wide; develops mechanisms such as staff training workshops to improve presentation skills and the use of technology in advising; facilitates communication and exchange of information among advising staff and other university constituents
•Develops and oversees advising outreach programs to students across campus and at local community colleges
•Provides campus leadership in the implementation and coordination of advisor-tracking systems. Helps entire campus improve advisor note taking and communication practices with an eye toward more efficient and timely advising interventions overall. Within OAA itself, oversees the creation and maintenance of records and files for exploring students. Supervises staff in the preparation, maintenance and updating of student information using online tracking tools, as well as print and electronic forms
•Assists/participates in crucial campus policy committees, review processes and governance structures like the Undergraduate Council or the Scholastic Review

Institution Information
Located 110 miles south of Portland, the University of Oregon has an enrollment of 24,000 students. The Eugene metro area (pop ~250,000) is in a region noted for its dynamic quality of life and progressive cultural environment. We are about an hour’s drive from the Pacific coast and the Cascade mountains. The university is an AAU research institution and a member of the Pac-12 conference. 

Additional Information
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the Americans with Disabilities Act.

Application Process

To ensure consideration please submit the following materials by 5:00 pm June 13, 2014:
•Letter of interest stating qualifications
•Current resume or CV
•Complete Unclassified Employment Application available at: http://ups.uoregon.edu/sites/ups.uoregon.edu/files/ups/EmplAppShort%20rev%201113.pdf
•Name, phone number, email and mailing address for three professional referencesPreference for submission of application materials is by e-mail in one pdf or Word document to lhaggas@uoregon.edu. Please include “OAA Director Search” in the email subject field. The position will remain open until filled. The finalist for this position must successfully complete a criminal background check.

Contact Information
Liesl Haggas
lhaggas@uoregon.edu
Division of Undergraduate Studies
5256 University of Oregon
Eugene, OR 97403-5256

Qualifications:

Required Qualifications
•Master’s degree from an accredited institution (preferably an undergraduate degree or graduate level coursework in an Arts and Science discipline)
•Three to five years of experience in higher education academic advising – working with first-year students as well as other students who have not yet chosen a major and with students with a range of academic abilities (including honors level and academically at-risk)
•Leadership experience in an advising or academic support unit (or comparable setting) including hiring, supervising and training.

Preferred Qualifications
The successful candidate will also demonstrate:
•Strong teaching and presentation skills
•Excellent written and oral communication skills
•Ability to work collaboratively and creatively to solve problems
•Facility with independent work and priority-setting in a fast-paced office environment
•Experience working with faculty, including consideration of curricular design and academic policies and procedures
•Familiarity with the use of current technology in advising