Job Positions

First-Year Head Advisor

Categories: Northwest Region 8


College of Engineering


Oregon State University

Date Posted:


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Position Description

The College of Engineering is seeking a highly qualified First-Year Head Advisor to provide leadership for the first-year academic advising model of pre-engineering students with advising support including but not limited to orientation, academic success strategies, career planning, course programming, and retention efforts. This is a full-time (1.00 FTE), 12-month, fixed term professional faculty position. Reappointment is at the discretion of the Dean.Reporting to the College of Engineering’s Assistant Dean of Academic Programs, this position will have primary responsibility for academic advising for first-year students in the College of Engineering and supporting the college’s overall first-year (FY) experience for students.The First-Year Head Advisor monitors student progress and suggests corrective action when the student encounters academic difficulty. The First-Year Head Advisor will work with other university departments regarding undergraduate academic courses that support degree programs. The First-Year Head Advisor is a source of information for prospective students through participation in various university and college sponsored orientations and events. The First-Year Head Advisor also works with student information systems and various data files and sources to prepare reports using multiple databases and spreadsheets. The First-Year Head Advisor keeps abreast of university and college policies, procedures, rules, and regulations to assist students in meeting academic requirements.As this position supports the primary mission of the university, the College of Engineering (COE), and academic services it may require some evening and weekend work.


  • Monitor academic progress of pre-engineering students (primarily first-year). Assist students with academic program planning, course selection and registration, resource connections, and exploration of experiential learning opportunities. Provide advising that helps students connect their skills, abilities, and interests with their academic and career goals. Provide proactive advising for students experiencing academic difficulty. Maintain accurate electronic notes and records of students’ progress in MyDegrees system.
  • Implements, oversees, and assesses the development of first-year advising initiatives to expand and improve advising services through a variety of delivery methods. This position will utilize university and college data sources to inform continuous improvement goals and build/implement best practices for undergraduate student success. They will also lead weekly staff meetings, participate in campus-wide committees tied with academic advising or specialty areas.
  • In concert with the COE Student Success Coordinator, they will organize and delegate tasks related to FY students in academic difficulty to create pathways for students to return to good standing.This position will support the orientation programs for FY students in the College by designing and updating orientation materials. They will present this information during admissions, orientation or other events.They will act as liaison for the College of Engineering FY advising group with other COE schools, campus, and external partners or delegate appropriately to other FY advisors. This position will also support curricular changes and policy recommendations by providing feedback that will have an impact on the student populations.

  • Provides supervision of FY academic advisors to develop and support a diverse, cohesive, mutually accountable, and high performing advising team. They will identify and guide the team in accessing professional and personal development resources to support these ends. They will recommend hiring, termination, discipline, conduct performance evaluations, and develop work schedules and assignments. They will assign and approve work, review work in progress, and ensure deadlines are met.

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Required Qualifications

  •  Bachelor’s degree from an accredited institution

  • Competency and/or experience working with people from diverse backgrounds and cultures

  • Outstanding demonstrated oral and written communication skills with the ability to communicate effectively in front of small and large groups

  • Strong interpersonal skills, including a demonstrated ability to work effectively with students, staff, faculty and administrators

  • Ability to communicate effectively verbally in front of small and large groups and to provide workshops, trainings and outreach programs

  • One year (1) of professional experience in academic advising, admissions counseling, academic support programs or a combination of those areas with another student contact area

  • Demonstrated computer skills including proficiency with word processing, spreadsheet, email, databases, and presentation software

  • Demonstrated commitment to promoting and enhancing inclusiveness, collaboration and diversity.

Preferred Qualifications

  • Masters Degree or higher from an accredited institution
  • Employment as a professional academic advisor in a college or university setting for more than three (3) years
  • Direct experience working with first-year college students in academic advising, teaching, or student development position
  • Professional experience assisting international students
  • Knowledge of student development theory and intrusive/proactive advising strategies
  • Lead or supervisory experience