Job Positions

Institute Academic Advisor

Categories: Pacific Region 9


Office of the Registrar


California Institute of the Arts

Date Posted:


Close Date:

Open Until Filled

Position Description

The Institute Academic Advisor is responsible for coordinating and providing academic advising for all undergraduate, degree seeking students at CalArts. This includes providing guidance to students regarding their academic requirements and institute policies and procedures, as well as working with students’ faculty mentors and school administrators to monitor degree progress and to identify and support students who are struggling. Under the guidance of the Registrar, the Institute Academic Advisor also develops and maintains advising and outreach programs, and acts as a liaison with the schools on student issues, including reviews, exceptions to institute policies, and transfer credit.


Advise incoming and continuing students on degree requirements and institute academic policies through in person, email, and phone communications.

Develop and maintain peer advising and peer tutoring programs.

Organize and staff on-campus advising events, including peer advising, new and transfer student academic orientations, and registration support sessions.

Lead outreach effort with students and with the Schools; advertise the services offered by Academic Advising through attendance at student performances and art shows, meetings with school administrators and faculty, and strategic communication plans.

Develop and maintain articulation agreements with local feeder schools, and advise students on options for completing degree requirements through appropriate transfer credit. Provide preliminary assessment of transfer credit for incoming or prospective students.

Develop and distribute advising materials to students and mentors.

Coordinate and provide support as needed to the schools to ensure timely and accurate processing of regular mentor, residency, and graduation reviews.

Support Associate Registrar in conducting regular degree progress reviews for all BFA students; identify items of concern and work directly with the schools and the students to set goals for degree completion.

Under the direction of the Registrar and Associate Registrar, work with the Office of Information Technology to fine-tune the online registration and academic self-service interface.

Support other Registrar staff as needed to maintain the accuracy of student data in Colleague, and to provide general service to students and faculty.

Provide exceptional, proactive service to students, faculty, staff, and other members of the community that the office serves.

Other duties as assigned by the Registrar and Associate Registrar.

Application Process

This position is available beginning July 1, 2017. If you are interested, please submit a cover letter and resume to Please indicate in the subject line: Institute Academic Advisor in order to be considered.

Institution Information

CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts. Visit for more information.

Additional Information

CalArts is proud of its diverse student body and deeply committed to supporting the cultural and artistic aspirations of all its students. A commitment to increasing opportunities for low-income students and currently disenfranchised groups is necessary, as is the desire to work to support institutional goals of equity and diversity in an ongoing way. CalArts is an Equal Opportunity Employer (EOE). In our efforts to reach a diverse application pool, please follow the link to fill out an optional survey:

Contact Information

Anna Jablonski, Registrar

CalArts Office of the Registrar



Required Qualifications

Master’s degree from a regionally accredited institution

Exceptional written and verbal communication skills

Excellent interpersonal skills

Strong organizational skills

Strong technical skills

Demonstrated ability to maintain consistent attention to detail

Demonstrated ability to build effective professional relationships

Preferred Qualifications

1-3 years experience working as an academic advisor or comparable position

Experience working with student retention efforts

Background in the performing arts or in arts education

Experience working with Colleague