Job Positions

International Student Advisor

Categories: Pacific Region 9




California Institute of the Arts

Date Posted:


Close Date:

Open Until Filled

Position Description

The International Student Advisor works closely with and under the guidance of the Associate Director, International Student Affairs and Global Engagement. The International Student Advisor maintains current knowledge of immigration regulations and policies, and ensures the timely and accurate processing of I-20’s, F-1, J-1, and other visas for students, scholars, and exchange programs. The Advisor regularly meets with students, providing advising on visa matters, as well as academic and social adjustment matters. The Advisor also assists with the development of international student orientation and other student programming.


:•Advise and guide international scholars and students on immigration, visa, employment, cultural adjustment and transition matters such as applying for SSN, Driver’s license, bank accounts, etc.•Verify eligibility and issue visa documents (DS-2019, I-20).•Serve as Designated School Official (DSO) and maintain accurate and up-to-date information on student enrollment, domicile, and employment activities in the SEVIS database.•Maintain appropriate record keeping in compliance with DHS, DOL, and DOS regulations.•Guide students through employment authorization applications such as OPT, OPT STEM Extension, CPT, and economic hardship.•Develop and manage general Study Abroad opportunities through our exchange programs and/or faculty-led study abroad and other short-term trips, including marketing, promotion and advising (including pre-departure and re-entry counseling).•Manage and advise the exchange application process (collection and review of applications, coordination with exchange partners, etc.) for outbound CalArts degree-seeking students who wish to study off-campus/abroad.•Coordinate International Student Affairs and Global Engagement outreach and communication plans, including weekly e-newsletters.•Under guidance of the Associate Director, plan and coordinate International Orientation activities, including International Ambassador (peer mentoring) program, annual workshops, institute-wide activities promoting diversity and cultural awareness, group programming on acclimation matters, and intercultural social programming.•In consultation with the Associate Director, manage scheduling and advertising of events, hire and train student assistants, recruit event volunteers, secure incoming speakers for workshops, and process check requests and reimbursements.•Guide and counsel students one-on-one regarding cultural and academic adjustment matters such as ESL, tutoring and other services, acclimation, financial matters, and housing.•Interact regularly with international students and their families, and collaborate with faculty, staff, and off-campus partners to provide appropriate and effective support to international students.•Prepare correspondence and official letters to support visa applications and/or funding from international agencies.•Manage office email address and respond to prospective student inquiries.•Maintain and update the office website, travel abroad internal website, Facebook and CommonSpace pages as necessary.•Supervise and assign tasks to student assistants.•General office administrative duties, such as mail, telephone, handling of forms, and maintaining and ensuring the security of confidential paper and electronic records. •Other duties as assigned.

Application Process

Position is available immediately. If you are interested, please submit a cover letter and resume to Please indicate in the subject line: International Student Advisor in order to be considered.

Institution Information

CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.

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Contact Information



Required Qualifications

:●Knowledge of immigration laws and visa regulations (F-1, J-1) related to U.S. higher education●In accordance with Department of Homeland Security regulations, a DSO must be either a citizen or lawful permanent resident of the United States.●General office skills, including processing mail and other documents, filing, maintaining confidential records, use of computer technology (such as e-mail, MS Word, Excel, PowerPoint, Google applications), and social media●Experience with student information systems such (Ellucian Colleague experience preferred)●Excellent interpersonal, written, and oral communication skills●Excellent organizational and time management skills, with the ability to manage multiple projects and see projects through to a timely completion

Preferred Qualifications

:•Bachelor’s degree (Master’s preferred) in a field related to international educationEXPERIENCE:●Minimum of 3 years experience in international student advising in a higher education setting or equivalent.●Familiarity and experience with SEVIS required ●Experience living, working, or studying abroad, with competency in more than one language preferred.