Job Positions

Program Coordinator - 201900253AP

Categories: Rocky Mountain Region 10


Civil and Environmental Engineering


Colorado State University

Date Posted:

Apr 9 2019 10:00PM

Close Date:


Position Description

Colorado State University’s Department of Civil and Environmental Engineering is seeking a full time program coordinator to manage the undergraduate program. The program coordinator position reports directly to the department head, but for the first 6-12 months in the position, daily direction and training will be provided by another departmental professional academic advisor. The advising staff will work closely together with the department head to support the undergraduate student population through advising and a variety of programs designed to assist students in developing academic plans, making critical transitions, and connecting with campus resources This is a 12-month, full-time administrative professional position.

The selected individual will work closely with undergraduate students in advising/recommending academic requirements, scheduling of classes, and developing plans for academic success. The Undergraduate Coordinator will also communicate with the office of Registrar in evaluating transfer/graduating student’s credentials. Additional responsibilities include but not limited to managing the teaching/class schedule, textbook ordering for the Civil and Environmental Engineering Department, serve on department, college and university committees as needed, assist with university and college events such as Ram Welcome, Commencement, Ram Orientation, and Engineering recruitment events, supervise student ambassadors, and process documents related to graduation, overrides, exceptions, appeals, study abroad, military, athletics, and other advising related issues while in accordance with Accreditation Board for Engineering and Technology (ABET) and Federal Educational Rights and Privacy Act (FERPA) guidelines.



  • Will be cognizant of current departmental, university, college, and ABET (Accreditation Board for Engineering and Technology) requirements necessary for undergraduate students to obtain their Civil or Environmental Engineering degrees.
  • Coordinate faculty advising as well as advise current and prospective students on academic requirements, scheduling of classes, semester-to-semester academic path, and administrative procedures related to academics.
  • Advise students on review of transfer evaluation of coursework and clarify and recommend any needed reevaluations.
  • Help students develop plans to improve GPA and overcome academic difficulties.
  • Process documents related to graduation, overrides, exceptions, appeals, study abroad, military, athletics, and other advising related issues.
  • Work within FERPA guidelines.
  • Maintain and disseminate advising related information to prospective, current, and former students.
  • Evaluate credentials for graduating seniors to determine if departmental, university and ABET requirements have been met.
  • Communicate with the Registrar, Degree Office and Payroll staff as needed while supporting students.
  • Document appointment notes.


  • Oversee administrative support for the curriculum course and program changes in order to have positive influence on the process.
  • Supervise student ambassadors.
  • Help maintain accurate and current information on the Civil and Environmental Engineering Department website.
  • Manage the teaching/class schedule for the fall, spring, and summer semesters.
  • Manage departmental records, spreadsheets and databases related to the undergraduate program and students.
  • Act as a resource for faculty in the department.
  • Serve on department, college and university committees as needed.
  • Continuously assess undergraduate program for quality improvements.
  • Support and lead program development and implementation.
  • Responsible for curriculum management for the Department
  • Manage textbook orders for Department classes
  • Additional responsibilities as determined by departmental needs.

Recruitment and Retention

  • Maintain knowledge of Colorado State University campus resources, information systems, and university, college, and departmental policies and procedures.
  • Act as a positive representative for the Civil and Environmental Engineering Department and a positive role model for students.
  • Meet with prospective students and families.
  • Facilitate faculty to student interactions.
  • Assist with university and college events such as Ram Welcome, Commencement, Ram Orientation, and Engineering recruitment events.
  • Establish and maintain collaborative working relationships with CSU cultural centers, academic departments, program coordinators, student groups, and university resources.
  • Contribute to the development and implementation of overall departmental goals and priorities.

Application Process

For full consideration, application materials must be submitted by Tuesday April 30, 2019. To see full position announcement and to apply, please visit

Institution Information

The CEE Department at CSU is recognized both nationally and internationally for its education, research, and service and outreach programs, and is ranked in the top 40 of such programs in the USA. The CEE Department consists of 36 tenured and tenure-track faculty, 16 research scientists/scholars, 27 research associates, and 11 administrative professionals. Additional information about the CEE Department can be found at


Contact Information

For inquiries about the position, contact For additional information about Colorado State University, consult the university’s website at


Required Qualifications

  • Bachelor’s degree in Human Development, Psychology, Counseling, Student Affairs or related human-studies content area
  • 3 years experience advising, counseling, and/or providing academic program oversight and academic support for students
  • Demonstrated experience with advising students in a one-on-one setting
  • Proven ability to coordinate multiple projects effectively and efficiently
  • Proficiency in Microsoft Office, specifically Excel and Access
  • Excellent organizational and communication skills (written, verbal, interpersonal, and public speaking)
  • Demonstrated knowledge of, and relevant ability with, culturally diverse communities among potential target and constituent populations.

Preferred Qualifications

  • Bachelor’s degree in any area plus a Master’s degree in Human Development, Psychology, Counseling, Student Affairs, Higher Education or related human/educational content area
  • Demonstrated ability in designing, implementing, collaborating, and supervising programs
  • Demonstrated experience developing and heading intervention strategies for supporting the academic success of students
  • Ability to work in a fast-paced and dynamic environment while exhibiting flexibility, strong work ethic, patience and creativity
  • Demonstrated ability to work as a member of a team
  • Experience with Oracle and Banner software systems.