Job Positions

Senior Academic Advisor I

Categories: Rocky Mountain Region 10


Biomedical Engineering


University of Arizona

Date Posted:


Close Date:

Open Until Filled

Position Description

The Department of Biomedical Engineering seeks a Senior Academic Advisor I to support the recruitment and success of students pursuing Graduate Degree programs in Biomedical Engineering. This individual will: provide Academic Advising from the first semester through graduation; empower students to achieve their academic and career goals; build formative relationships with advisees; serve as frontline contact; and act as campus concierge for 30+ Graduate students enrolled in the BME program. The Advisor will work to ensure both new and continuing students have a clear path to achieve academic success through engagement and a sense of belonging to the UA community and the Department of Biomedical Engineering.

The Department of Biomedical Engineering supports the UA’s diversity and inclusiveness strategic initiatives designed to create an inclusive environment for all faculty, staff, and students. The candidate chosen for this position will be expected to support diversity and inclusiveness efforts in the department and college.


  • Manage all graduate student admission processes: prepare admission applications for faculty committee review, coordinate admission with Department Head and faculty on all graduate admissions policies and procedures.

  • Provide on-boarding to newly matriculated graduate students, including initial advising and introduction to orientation information prior to program start.

  • Assess students’ academic preparation and promote academic growth by determining suitable developmental tasks to assist students in attaining academic and career goals (could include: recommendation for writing workshops, math/statistics tutoring, academic integrity and institutional regulations, etc). 

  • Counsel students on options to satisfy degree requirements, monitor students’ academic progress, determine satisfactory progress toward degree, assist students in completion through use of UAccess Grad Path.

  • Assist students with negotiating University processes and procedures, including letters and petitions, schedule changes, leaves of absences, academic probation, services related to special needs, etc.

  • Coordinate BME seminars and activities.

  • Assist in the evaluation of the quality and effectiveness of the Graduate Program.

  • Prepare correspondence, meeting notes, notice and manuals associated with the graduate program.

  • Coordinate recruitment activities.

  • Coordinate all student financial support, completion of graduate assistant/associate hiring, ensuring that students meet eligibility.

  • Assist faculty with coordinating two training grants currently housed in BME. This includes maintaining trainee appointments with NIH Commons/Xtrain, coordinating visiting scientist travel and agendas, coordinate trainee-director meetings, collect alumni/ trainee annual survey and trainee accomplishment information, and assist the director in preparing annual reports and grant renewal process.

  • Assist faculty with student mentoring activities.

  • Act as a liaison with students, faculty, staff and outside communities in facilitating program objectives.

  • Attend recruiting events with a focus on under-represented minorities. This will involve travel to selected events and interaction with potential student groups.

  • Additional duties may be assigned

Application Information

Institution Information

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Additional Information


Contact Information


Required Qualifications

  • Bachelor’s degree in related field and four years or more of experience; OR, any equivalent combination of experience, training, and/or education.
  • Strong organizational, relational and verbal communication skills
  • Computer skills and knowledge of Microsoft Office Suite (Excel, PowerPoint etc.)
  • Knowledge of University of Arizona administration systems

Preferred Qualifications

  • Experience in academic advising.
  • Experience working with sponsored research projects and coordinating training grants.