Job Positions

Transfer & Graduation Counselor

Categories: Pacific Region 9




Humboldt State University

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Position Description
Humboldt State University
Transfer & Graduation Counselor
Review: July 30, 2014(Job #14-64) Transfer & Graduation Counselor, Student Services Professional IA $2,910 - $3,560/month, or Student Services Professional IB $3,144 - $4,447/month, or Student Services Professional II $3,566 - $5,069/ month. Appointments will be determined by education and experience and are normally made at the beginning of the salary range. This is a full-time, 12 month, benefited, probationary position in the Office of the Registrar.Position Summary: The incumbent in the SSP I/II position performs all duties in training and under lead oversight of a senior staff member. The main responsibilities include, but are not limited to the following: determining eligibility for admission to the university, working with transfer students on eligibility to the university and working with community colleges to assist with the transfer process of students and coursework; evaluating all work for graduation and assisting students with the graduation process; preparation and programming of the Degree Audit Reporting System; final academic review and posting of degree. This position will provide related information and advice to students, faculty, staff and the public. Cross-area work with admissions, admissions processing, DARS, records,registration and additional areas is required.

SSP IA Duties: Assess and evaluate academic records of applicants to the university to determine eligibility for admission to the university. Assist students and community colleges with the process of application, admission, and evaluation to maximize the use of students' academic work towards a degree; thorough analysis and assessment of academic transcripts with respect to HSU, CSU, and Title 5 agreements, requirements, and policies.SSP IB Duties: In a continuation of the duties of the SSPIA, the SSPIB will travel to participate in Instant Admis- sions and a variety of community college visits to perform presentations to audiences about admission and about the university in general, to build community college relationships to help increase enrollment and the transfer student population at the university. Cross-area work, training and knowledge may be a part of the area by specialty.SSP II Duties: In continuation of the duties of the SSPIB, the SSPII will prepare, review and maintain degree audits and degree checks, and counsel students in regards to all-university and Title 5 graduation requirements. This includes counseling students using both the DARS tool and all the necessary rules which guide the student's graduation progress. It is necessary to develop and maintain knowledge and expertise of current and past degree requirements as well as tracking future changes; assists with programming issues for DARS and transfer issues for transfer articulation; final review and posting of degrees; area of specialty may include work with credential applications, commencement and diploma coordination, international credential evaluation, NCAA eligibility, Veteran's certifications, and/or other duties as assigned. Cross-area work, training and knowledge may be a part of the area by specialty. The SSP II works with a high degree of independence.

Institution Information
Humboldt State University is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Humboldt State University can be found at Humboldt State University is an Equal Opportunity/Title IX/ADA Employer. Applications from and nominations of qualified women, minority candidates, covered veterans and disabled persons are particularly encouraged. Humboldt State University hires only individuals authorized to work in the United States. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Copyright ©2013 Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency

Application Process
Application Procedure: Applicants should submit a letter of interest, resume, and contact information for at least three professional references to Human Resources, 1 Harpst Street, Arcata, CA, 95521-8299 or via email to In addition to the above, please remember to complete the HSU Employment Application. Applications that do not include the HSU Employment Application will not be considered. Application Deadline: This position is open until filled. First review of applications will begin Wednesday, July 30, 2014. HSU is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Human Resources Siemens Hall - Room 211 Arcata, CA 95521-8299 (707) 826-3626 Fax: (707) 826-3625
Email: It is the responsibility of the applicant to provide complete and accurate employment information. Incorrect or improperly completed applications will not be considered for vacancies. Any reference in this announcement to required periods of experience or education is full-time activity. Part-time experience or education--or activities only part of which are qualifying- -will receive proportionate credit. In accordance with applicable Collective Bargaining Agreements, preference may be given to the campus applicants covered by these agreements. However, positions are open to all interested applicants, both on and off campus. Class Code: 3079/3082 Evidence of required degree(s), certification(s), or license(s) will be required prior to the appointment date. The successful candidate for a position at HSU is required to be fingerprinted through the Humboldt State University Police Department or their local law enforcement agency. The results of the fingerprint process must be received by the university prior to the candidate’s appointment. The cost of the fingerprinting is borne by the university. Publication Date: July 16, 2014

Contact Information
Human Resources


Required Qualifications
Minimum Qualifications:
Education & Experience:
SSP IA – Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Specialized student services professional experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
SSP IB – In addition to minimum qualifications for SSP IA a minimum of one year of professional student services work experience is required. Experience working with complex software system such as a student information system or a degree audit system is preferred.
SSP II – In addition to minimum qualifications for SSP IA two years of demonstrated full-time professional experience with respect to any combination of the following: degree evaluation, transfer articulation, degree audit systems, advisement, and/or admissions counseling are required. A master's degree in a job-related field may be substituted for one year of the professional experience.
Knowledge, Skills and Abilities:
Must have the ability to analyze complex rules and ability to analyze both information and problems for logical and intelligent solutions. Successful applicants must also have the ability to contribute to students' progress at the university by conducting one-on-one counseling sessions. Ability to make good observations and decisions to help facilitate both admission to and graduation from the university. A successful candidate will have the demonstrated ability to work cooperatively and effectively in a high speed educational environment that is characterized by multiple deadlines and frequent interruptions.

Preferred Qualifications
Preferred Qualifications: Demonstrated ability to perform complex tasks and complex counseling one-on-one. Demonstrated ability to balance competing priorities in a multi-task oriented environment. Adequate computer skills, experience in working with software such as Word, Excel and experience working with database systems. Good organizational skills. Be able to communicate clearly and effectively with students, staff, administrators and the general public, in a variety of settings; specifically, one-on-one educational counseling as well as public speaking skills in front of large or small groups. Be able to balance providing good service with following university, state and federal rules with respect to confidential information. Ability to keep track of a large amount of detailed information to provide accurate and skilled counseling as well as maintain a friendly and inviting environment for students.