Job Positions

Undergraduate Program Coordinator (03014372)

Categories: Pacific Region 9


Mechanical and Aerospace Engineering


University of California, Davis

Date Posted:


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Position Description
Under general supervision, independently oversee, manage and provide high​level, comprehensive implementation of the Department of Mechanical and Aerospace Engineering's (MAE) large undergraduate program including academic advising to undergraduate students, assessment process in compliance with the ABET engineering accreditation criteia, academic program development, planning and implementation. Consult with the Vice Chair, the Faculty Advisor and MAE Undergraduate Study Committee on complex issues related to the undergraduate program. Analyze, interpret and administer regulations, policies and programs of the Academic Senate, the College of Engineering (CoE), and MAE faculty pertaining to outreach, admission, performance, retention and graduation. Collaboratively work with the CoE Undergraduate Office personnel in the initiation and development of college policies and programs affecting undergraduate education. Participate and contribute to department and college faculty governance committees providing specialized expertise in academic affairs issues pertinent to undergraduate students. Collaborate with Civil and Environmental Engineering (CEE) and MAE Advising Team comprising CEE SAO II, MAE SAO II and shared SAO I split 50-50 between CEE and MAE. Ensure that the duties, expectations, and work schedule of the SAO I in the respective departments are clearly communicated and closely coordinated; implement best practices to streamline common processes. Serve as lead for 50% MAE SAO I. Provide back-up support to the Graduate Program Coordinator. Reports directly to the CAO and indirectly reports to the Assistant Dean for Undergraduate Programs and Advising, COE Undergraduate Office, in the areas of professional development, advising resources, college-wide outreach, recruitment and retention programs, and best practices.

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Application Process

Institution Information

Contact Information
Human Resources HR Administration Building
University of California, Davis
One Shields Avenue
Davis, CA 95616
(530) 752-0530


Required Qualifications 
-Management, leadership and organizational skills.
-Student advising experience in a university setting.
-Problem-solving skills and experience identifying, investigating, analyzing, and recommending solutions to a wide range of student issues and activities.
-Extensive knowledge of academic courses/programs/curriculum, major and college requirements, educational alternatives, petitions and certifications, etc.
-Skill to identify and determine appropriate level of advising or referral services for individual students, providing immediate crisis counseling, triage, and referrals to students in academic, financial or personal difficulty.
-Familiarity with a wide range of student services and resources.
-Skills to solve a wide variety of complex academic problems.
-Skills to compare, contrast and correctly determine course contents of community college, state and university courses to UCD equivalencies.
-Knowledge of transfer admissions criteria and applicability of credit from other institutions.
-Knowledge of degree requirements and College mandatory advising system to prepare official major certifications and develop student academic plans and guide students through academic planning.
-Knowledge of university, college, major, design and general education requirements and their application to specific programs of major.

Preferred Qualifications
-Knowledge of ABET 2000 criteria to work collaboratively with faculty administration to develop and implement ongoing assessment plan.
-Skills to interpret complex reporting requirements and present information clearly and concisely.
-Knowledge of mechanical and aerospace engineering as it relates to students pursuing undergraduate and graduate study, demonstrated through completion of higher education or equivalent experience.
-Knowledge of academic goals of departmental programs.
-Knowledge of UC policies regarding Privacy of Information preferred.
-Knowledge of State and Federal Laws governing confidentiality of student records.
-Experience organizing extensive and complicated information into a thorough and clear presentation.
-Skill in working independently, quickly and accurately and with close attention to detail under general direction.
-Experience utilizing a student information system (BANNER preferred).
-Computer skills in document preparation and spreadsheets.
-Skills to compose, edit, research and organize information for Departmental, College and University publications.
-Organizational and administrative skills to develop and implement new programs and/or material to better meet the undergraduate advising needs of the Department.
-Skills to edit copy written by others for style, appropriateness, grammar, punctuation and interest value.
-Interpersonal skills to interact and communicate effectively and professionally with administration, staff, visitors and volunteers, using tact, diplomacy, and good judgment during all interactions in the performance of a wide variety of programs and support functions.
-Skills to plan, lay-out, design, write, and schedule a complex publication, review publication for content, quality, image and message.
-Knowledge of faculty research interests.